Doodle vs When2meet

Doodle

• Finding a meeting time across people who do not share a calendar system
• Event organizers who need sign-up sheets with capped sessions
• Occasional schedulers who can work within one free poll and booking page

When2meet

• Groups that need to compare availability for a one-off meeting
• Clubs, classes and volunteer teams that want a tool with no cost
• Organizers who want a quick setup that asks for no contact details

Doodle

• The Free plan is limited to one Group Poll, one Booking Page and one 1:1, and shows ads to organizers and participants.
• Doodle no longer offers a standalone mobile app; the iOS and Android apps were withdrawn from the app stores and it now runs in desktop and mobile browsers.
• Custom branding, Stripe payments and the admin console start on Team, which requires at least 2 seats.
• Single sign-on is limited to Enterprise, which starts at $15k billed annually.

When2meet

• Pages carry third-party advertising, which the site says helps cover operating costs.
• The site describes no calendar sync, booking pages or mobile apps; it runs in a web browser.
• Day-of-week surveys assume that every participant is in the same time zone.
• There are no paid plans or business features, and support is by email.

Doodle

Group Polls

Propose several times and let invitees vote. People inside or outside your organization can take part without shared calendar access, and each sees the options in their own time zone.

Booking Pages

Set the hours for each page, limit bookings per day, add buffer times and share the link. People who book receive reminders. Free allows one page; paid plans allow unlimited.

1:1 invitations

Offer one person a list of times to pick from, without them needing a Doodle account. A slot is withdrawn automatically if your connected calendar fills up first.

Sign-up Sheets

Registration pages for workshops, webinars and other events, with a cap on attendees per session and automatic reminders. Participants do not need a Doodle account.

Calendar and video conferencing links

A connected calendar prevents double bookings and sends calendar invites to participants. Pro adds Zoom, Microsoft Teams and Webex links to meetings.

Team administration and payments

The Team plan adds an admin console with roles and permissions, co-hosted events, booking on behalf of colleagues, activity reports, custom branding and Stripe payments.

When2meet

One-form event setup

The home page is the setup form: type an event name, click and drag across a calendar to choose candidate dates, and press Create Event.

Specific dates or days of the week

A survey can ask about particular calendar dates or about days of the week in general, chosen from a menu when the event is created.

Time window and time zone

Set the earliest and latest times to offer and pick the event's time zone. Day-of-week surveys expect all participants to be in a single time zone.

No billing or contact details

The site states that it is a free service and does not ask for contact or billing information.

Translated interface

The page looks for a translation that matches the browser's preferred language and falls back to English when none is available.

Doodle

• Free$0

  One Group Poll, one Booking Page, one 1:1 and basic Sign-up Sheets, with ads shown.

• Pro$11

  per seat / month, billed annually ($15 billed monthly)

  Unlimited Group Polls, Booking Pages, 1:1s and Sign-up Sheets, deadlines and reminders, Zoom, Microsoft Teams and Webex links, and no ads.

• Team$16

  per seat / month, billed annually ($21 billed monthly)

  For 2 or more seats: admin console, roles and permissions, co-hosted events, booking on behalf, custom branding and Stripe payments.

• EnterpriseFrom $15k

  custom pricing, billed annually

  For organizations with 50+ employees: SSO (SAML/OIDC), MFA, org-wide time protection, focus policies, branded emails and URLs, and a 99.9% SLA.

When2meet

• Free$0

  Create availability surveys and take part in them at no cost, with third-party ads shown on the page.

Doodle

• Annual discount

  Save 24% to 26% with yearly billing

  Doodle's pricing page lists a yearly discount of 26% on Pro ($132 a year instead of $15 a month) and 24% on Team ($16 instead of $21 per seat / month).

• Other savings

  Lower Team rates for larger teams

  Doodle's help center lists per-user Team rates that fall with size: $14 on yearly billing or $19 monthly for 6 to 20 seats, and $13 or $17 for 21 or more seats.

When2meet

No public discounts listed.