The Yata Insider’s Guide
Everything we know about Yata in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Yata
The Insider’s Guide
GTD task manager and calendar planner for Apple devices
Every plan, grade, refund rule and rival among to-do list apps, read from Yata’s own pages.
Made by beetee17 Pte. Ltd. · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Yata’s own pages, its app-store listings and our grades. Every fact in it is on Yata’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 48 of the 123 other to-do list apps we grade
Yata is a to-do app for Apple devices modeled on the Getting Things Done method. It keeps unprocessed captures apart from actions, projects, contexts and lists, and shows to-dos next to calendar events in list, day, multi-day, week and month views. Data syncs through iCloud, and the app is a free download with optional monthly, yearly and lifetime in-app purchases.
To get you started, here are 9 things to know about Yata, taken from its own pages and our grades.
- 1
Best for Getting Things Done on Apple devices
Yata is a Getting Things Done app for Apple devices, with an inbox, next actions, projects and contexts shown next to your calendar events.
- 2
Paid plans start at $2 a month
As its pricing page puts it: $2.00 per month.
- 3
There is a free plan
The app is a free download. Neither the App Store listing nor the website says which features the Monthly, Yearly and Lifetime in-app purchases unlock.
- 4
It runs on 2 platforms
iOS and macOS.
- 5
Captures and Inbox
A capture holds a thought that is not yet actionable. The Inbox lists unprocessed captures until each is turned into an action, deferred with a reminder, filed in a list or trashed.
- 6
Next Actions, Waiting For and Projects
An action is scheduled for a date, marked as a Next Action or marked Waiting For. Projects group multi-step outcomes and can suggest next actions from checkboxes in their notes.
- 7
Contexts
Contexts work like tags for people, places or kinds of work. Actions and captures can carry several, and agendas filter items down to a chosen set of contexts.
- 8
A 2.6 GPA, above 48 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Yata you could make: tasks, calendar, time blocking and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Yata at a glance
- Pricing
- Free plan, from $2.00 per month
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- macOS, iOS
- Made by
- beetee17 Pte. Ltd.
- Category
- To-Do List Apps
- Our grade
- 2.6 GPA, good
The report card
Best for Getting Things Done on Apple devices
Yata is a Getting Things Done app for Apple devices, with an inbox, next actions, projects and contexts shown next to your calendar events. It costs $5.00 a year or $10.00 once, but neither the App Store nor the website says what paying unlocks. It needs iOS 17 or macOS 14, Planning Mode is missing on the Mac, and there's nothing for Android, Windows or the web.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | Yearly is $5.00. That's about 42 cents a month against a category that mostly starts near $4 a month, and Lifetime is $10.00 if you'd rather pay once and be done. The snag is that neither the App Store listing nor the website says what any of those purchases unlock. |
| Free plan and trial | C | It's a free download on every Apple device it runs on, and there's no trial to start, because the app itself is the free version. But the listing never says where free stops and the paid purchases begin, so you can't know in advance what you'd be nudged to buy. |
| Features | B | The whole Getting Things Done job is covered: an Inbox for captures, Next Actions, Waiting For, projects and contexts, plus a calendar in day, week and month views, time blocks, routines, Quick Add and Apple Shortcuts. One hole the listing admits: Planning Mode doesn't work on the Mac. |
| Ease of use | C | No rating on record. Quick Add reads normal language and you drag things around the calendar, but this is Getting Things Done, so you're learning a method as well as an app: captures, contexts, agendas. The site has a user guide for a reason. |
| Platforms and integrations | C | iPhone, iPad, Mac, Apple Vision and Apple Watch, synced through iCloud, with Apple Shortcuts. One family of devices and nothing outside it: no Android, no Windows, no web, and Planning Mode is missing on the Mac. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Yata is for
- Fits if you follow Getting Things Done and every device you own is Apple
- Works for people who want to-dos and calendar events in one schedule
Who it is not for
- Skip it if you use Android, Windows or a browser, as it's Apple devices only
- Not for you if you want to know what a purchase unlocks before you pay, because nobody says
- Tight if your devices are older, since it needs iOS 17, iPadOS 17 or macOS 14 or later
- Watch out: Planning Mode isn't available on macOS, and the App Store listing is in English only
- Not for you if you want a plain list, since this asks you to learn Getting Things Done as well
Good to know
Good for
- People who follow Getting Things Done on Apple devices
- Seeing to-dos and calendar events in one schedule
- Buyers who would pay once for a lifetime unlock over a subscription
Worth knowing
- Apple devices only: the App Store lists iPhone, iPad, Mac, Apple Vision and Apple Watch, and there is no Android, Windows or web version.
- Neither the website nor the App Store listing says which features need the Monthly, Yearly or Lifetime purchase.
- It requires iOS 17, iPadOS 17 or macOS 14 or later, and Planning Mode is not available on macOS.
- English is the only language on the App Store listing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2
A month to start. There is a free plan too
Yata has a free plan. Paid plans start at $2.00 per month.
The snag is that neither the App Store listing nor the website says what any of those purchases unlock.
Free
$0
Free download for iPhone, iPad, Mac, Apple Vision and Apple Watch. The listing does not spell out where the free version stops.
Monthly
$2.00
per month (in-app purchase named Monthly)
In-app purchase listed on the App Store as Monthly. The listing does not say what it unlocks.
Yearly
$5.00
per year (in-app purchase named Yearly)
In-app purchase listed on the App Store as Yearly. The listing does not say what it unlocks.
Lifetime
$10.00
one-time purchase
In-app purchase listed on the App Store as Lifetime, paid once in place of a subscription.
The free plan
The app is a free download. Neither the App Store listing nor the website says which features the Monthly, Yearly and Lifetime in-app purchases unlock.
Read from apps.apple.com on Oct 9, 2026.
Ways to pay less
Annual discount
Yearly costs $5.00 against $24.00 paid monthly
The App Store lists Monthly at $2.00 and Yearly at $5.00, so a year on the Yearly purchase costs about 79% less than twelve Monthly payments.
Stated on apps.apple.comLifetime license
Lifetime purchase for $10.00
The App Store listing shows a Lifetime in-app purchase at $10.00 next to the Monthly and Yearly options.
Stated on apps.apple.com
What the app costs elsewhere
Each country’s App Store price for “Lifetime”, against $10.00 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Philippines | ₱ 599.00 | $9.54 | about the same |
| Canada | $14.00 | $9.84 | about the same |
| Turkey | ₺499,99 | $10.17 | about the same |
| India | ₹ 999 | $10.33 | about the same |
| Germany | 10,00 € | $11.21 | 12% more |
| Brazil | R$ 59,90 | $11.97 | 20% more |
| South Africa | R199.99 | $12.10 | 21% more |
| United Kingdom | £10.00 | $13.22 | 32% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
GTD task manager and calendar planner for Apple devices. Here is what it does, as its own site describes it, and what it covers: one-time purchase, tasks, natural-language input, time blocking, calendar.
One hole the listing admits: Planning Mode doesn't work on the Mac.
- Captures and Inbox
- A capture holds a thought that is not yet actionable. The Inbox lists unprocessed captures until each is turned into an action, deferred with a reminder, filed in a list or trashed.
- Next Actions, Waiting For and Projects
- An action is scheduled for a date, marked as a Next Action or marked Waiting For. Projects group multi-step outcomes and can suggest next actions from checkboxes in their notes.
- Contexts
- Contexts work like tags for people, places or kinds of work. Actions and captures can carry several, and agendas filter items down to a chosen set of contexts.
- Calendar with to-dos and events
- To-dos and calendar events share List, Day, 3-Day, 5-Day, Week and Month views, and items are rescheduled by drag and drop. Planning Mode shows the calendar beside lists.
- Time Blocks and Routines
- A time block is an action attached to one or more parent actions that counts as done once the allotted time is spent. Routines are daily templates for recurring schedules.
- Quick Add, widgets and Shortcuts
- Quick Add recognizes natural language, interactive widgets run on the Home Screen, Lock Screen and StandBy, and Apple Shortcuts actions can add, edit and query items and attachments.
Where it runs
- macOS
- iOS
What it works with
- iCloud
- Apple Shortcuts
Yata is made by beetee17 Pte. Ltd.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
48/123
Other to-do list apps it is graded above
Yata's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
It stands best on value for money (A, above 69 of 123) and worst on free plan and trial (C, above 6).
Its paid plans start at $2 a month, against a middle price of $3 for the category: 23 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 15 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Yata’s own letter is outlined.
- AValue for moneyAbove 69 of 123
- CFree plan and trialAbove 6 of 123
- BFeaturesAbove 81 of 123
- CEase of useAbove 10 of 123
- CPlatforms and integrationsAbove 19 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Yata is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Yata you could make: tasks, calendar, time blocking and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It costs $24 a year.
What you could make
- Tasks, calendar, time blocking and natural-language input: an app builder makes these well.
What you could not
- Apps for macOS and iOS that stay in step with each other.
- Hooks into the device itself: widgets, Shortcuts and the lock screen.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Yata’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
OmniFocus, Things 3, Nirvana, Everdo and Firetask
The 5 tools Yata is most often weighed against, with where each one differs from it.
- 2.4GPA
OmniFocus
Free trial · from $74.99 one-time
Project-based task manager for Apple devices, with a web companion.
- Yata has a free plan. OmniFocus does not, though it has a free trial.
- Only OmniFocus lists a web app.
- OmniFocus is end-to-end encrypted, according to its own site.
- 2.6GPA
Things 3
Free trial · from $9.99 one-time
Personal task manager for Apple devices, sold as a one-time purchase.
- Yata has a free plan. Things 3 does not, though it has a free trial.
- Yata also covers time blocking.
- Things 3 also covers Markdown.
- 2.4GPA
Nirvana
Free plan · from $3/mo
To-do list app built around the Getting Things Done method.
- Only Nirvana lists a web app.
- Only Nirvana lists Windows and Android apps.
- Yata can be bought with a one-time purchase.
- 2.2GPA
Everdo
Free plan · from $39.99 one-time
Offline-first GTD task manager sold as a one-time purchase.
- Only Everdo lists Windows, Linux and Android apps.
- Only Everdo lists a browser extension.
- Everdo is end-to-end encrypted, according to its own site.
- 2.2GPA
Firetask
Free trial · from $24.99/yr
GTD task manager with kanban boards for iPhone, iPad and Mac.
- Yata has a free plan. Firetask does not, though it has a free trial.
- Yata can be bought with a one-time purchase.
- Yata also covers natural-language input and time blocking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Yata free?
Yata has a free plan. The app is a free download.
How much does Yata cost?
Yata lists 4 plans. Free: $0.
What platforms does Yata work on?
Yata is available on iOS and macOS.
Does Yata offer any discounts?
Yata publicly lists the following: Yearly costs $5.00 against $24.00 paid monthly; Lifetime purchase for $10.00.
Does Yata have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Yata is listed for iOS and macOS.
Does Yata have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Yata is listed for iOS and macOS.
Is Yata open source?
Yata is not described as open source on its own site, as read on Oct 9, 2026.
What does Yata integrate with?
Yata's listing names iCloud and Apple Shortcuts. A listing names up to eight integrations, so it may connect to more.
Who makes Yata?
Yata is made by beetee17 Pte. Ltd.
What are the alternatives to Yata?
The closest alternatives to Yata in our directory are OmniFocus, Things 3, Nirvana, Everdo and Firetask.
How does Yata compare with other to-do list apps?
Yata's GPA of 2.6 is higher than 48 of the 123 other to-do list apps we grade, and level with 43.
Is Yata good value for money?
ToolGPA grades Yata A for value for money. Its paid plans start at $2 a month, against a middle price of $3 for the category: 23 of the 68 others that charge start lower.
Could I make my own version of Yata?
The plain part of Yata you could make: tasks, calendar, time blocking and natural-language input.
Where this guide comes from
The prices, plans, platforms and features were read from Yata’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Yata's own pages on 9 October 2026. Also tested with a demo account on 2026-01-16.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by beetee17 Pte. Ltd. Prices change, so check yata-gtd.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Yata, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/yata
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Yata: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/yata
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/yata/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Yata, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Yata’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Yata is a trademark of its owner, and this guide is not made, paid for or approved by beetee17 Pte. Ltd. Prices and plans change: check yata-gtd.com before you buy.