The Zoho Sheet Insider’s Guide
Everything we know about Zoho Sheet in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Zoho Sheet
The Insider’s Guide
Collaborative online spreadsheet with a free version
Every plan, grade, refund rule and rival among spreadsheet and database tools, read from Zoho Sheet’s own pages.
Made by Zoho Corporation · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Zoho Sheet’s own pages, its app-store listings and our grades. Every fact in it is on Zoho Sheet’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.6
GPA, above 21 of the 21 other spreadsheet and database tools we grade
Zoho Sheet is an online spreadsheet with real-time collaboration, cell locking and version history, plus apps for Windows, macOS, iOS and Android. Zia, its AI assistant, suggests charts and pivot tables and cleans up inconsistent data. The version for individuals is free, and teams get Sheet as part of a Zoho WorkDrive, Zoho Workplace or Zoho One subscription.
To get you started, here are 9 things to know about Zoho Sheet, taken from its own pages and our grades.
It opens Excel files as they are, and Zia answers questions about your data in plain English rather than making you write the formula.
- 1
Best for a free online spreadsheet with macros and locked cells
Zoho Sheet is an online spreadsheet that's free if it's just you, with pivot tables, more than 350 functions, VBA macros and cells you can lock for certain people.
- 2
Paid plans start at $2.50 a month for each person
As its pricing page puts it: $2.50 per user / month, billed annually (Zoho WorkDrive Starter).
- 3
There is a free plan
Zoho offers a free version of Sheet for individuals, and describes the web, mobile and beta desktop apps as free to use. Teams subscribe through WorkDrive, Workplace or Zoho One.
- 4
It runs on 5 platforms
Web, Windows, macOS, iOS and Android.
- 5
Real-time collaboration with cell locking
Collaborators edit and comment on a spreadsheet together. Cells can be locked for everyone or for specific people, earlier versions restored, and each change reviewed in the audit trail.
- 6
Zia AI assistant
Zia suggests charts and pivot tables for a data set and answers questions about the data in plain English. A ChatGPT-powered option generates sample data, formulas and VBA macro code.
- 7
Data cleaning
An automatic Data Cleaning tool finds duplicate entries, missing values and inconsistent data and suggests fixes that are applied with a click.
- 8
A 3.6 GPA, above 21 of 21
That is against the other spreadsheet and database tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Zoho Sheet you would be making a spreadsheet engine with its formulas. That is not a weekend's work, with an AI app builder or without one.
Zoho Sheet at a glance
- Pricing
- Free plan, from $2.50 per user / month, billed annually (Zoho WorkDrive Starter)
- Free plan
- Yes
- Free trial
- 15-day free trial of Zoho WorkDrive or Zoho Workplace, no credit card required
- Runs on
- Web, macOS, Windows, iOS, Android
- Made by
- Zoho Corporation
- Category
- Spreadsheets & Databases
- Our grade
- 3.6 GPA, excellent
- Store rating
- 4.6 on the App Store, 942 ratings
The report card
Best for a free online spreadsheet with macros and locked cells
Zoho Sheet is an online spreadsheet that's free if it's just you, with pivot tables, more than 350 functions, VBA macros and cells you can lock for certain people. But teams can't buy it by itself, only inside Zoho WorkDrive, Workplace or Zoho One, the desktop apps are still in beta, and the iPad app can't work offline yet.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | Free for one person, and teams get it with Zoho WorkDrive from $2.50 a user a month billed annually, or Workplace from $3, when the lowest quarter in this category starts at $5.40 and the middle is $9.99. File storage and the rest of the office suite come along. WorkDrive plans start at 3 users. |
| Free plan and trial | A | The version for individuals is free on the web and in the phone and desktop apps, with sharing and real-time collaboration included, and no cap a normal person meets. The team side has a 15-day trial of WorkDrive or Workplace with no card. |
| Features | B | It covers the whole spreadsheet job: 350-plus functions, 35-plus chart types, pivot tables, macros recorded or brought over as VBA, cell locking for named people, Zia suggesting charts and cleaning duplicates, and Data Connection pulling records from Zoho CRM or a CSV at a URL on a schedule. |
| Ease of use | B | 4.62 from 942 App Store ratings, short of the 4.7-from-1,000 an A wants. It opens Excel files as they are, and Zia answers questions about your data in plain English rather than making you write the formula. |
| Platforms and integrations | A | The full set: web, Windows, macOS, iPhone and Android, with an API and links to Zoho CRM, Zoho Forms, Google Drive, OneDrive, Dropbox and Box. The desktop apps are still labelled beta, though, and the iPad app can't work offline yet. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Zoho Sheet is for
- Fits if it's just you and you want a free spreadsheet on the web, your laptop and your phone
- Works for teams on Zoho Workplace, WorkDrive or Zoho One, who already have it
Who it is not for
- Skip it if you want to buy your team a spreadsheet and nothing else, as there's no standalone Sheet plan
- Not for you if you need a finished desktop app, because the Windows and macOS ones are still in beta
- Tight if you work offline on an iPad, which the iPad app doesn't do yet
- Watch out: the Windows app doesn't sync offline edits automatically, and WorkDrive plans need 3 users
- Watch out: without a Zoho subscription the desktop apps are $10 a device, with no billing period shown
Good to know
Good for
- Individuals who want a spreadsheet at no cost on web, desktop and mobile
- Teams already using Zoho Workplace, WorkDrive or Zoho One
- Shared spreadsheets where some cells must stay locked
Worth knowing
- There is no standalone paid Sheet plan; teams get it through a Zoho WorkDrive, Zoho Workplace or Zoho One subscription.
- The Windows and macOS desktop apps are labeled beta, and the Windows app does not sync offline edits automatically.
- Offline use is available on iPhone but not yet in the iPad app, which Zoho says is under development.
- Organizations without one of those subscriptions pay $10 per device for the Zoho Office desktop apps; the page does not show a billing period.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.50
A month to start, for each person. There is a free plan too
Zoho Sheet has a free plan. Paid plans start at $2.50 per user / month, billed annually (Zoho WorkDrive Starter).
File storage and the rest of the office suite come along.
Free
$0
The version for individuals: spreadsheets on the web and in the mobile and desktop apps, with sharing and real-time collaboration.
WorkDrive Starter
$2.50
per user / month, billed annually ($3 monthly); min. 3 users
Zoho WorkDrive with the Zoho Office Suite, including Sheet, and 1 TB of team storage for 3 to 10 users.
Workplace Standard
$3
per user / month, billed annually ($4 billed monthly)
Zoho Workplace: Sheet, Writer and Show alongside Mail with 30 GB per user, WorkDrive, Cliq and Meeting.
WorkDrive Team
$4.50
per user / month, billed annually ($6 monthly); min. 3 users
3 TB of team storage for 3 to 10 users, a 50 GB upload limit per file and data recovery for up to 120 days.
Workplace Professional
$6
per user / month, billed annually ($7 billed monthly)
100 GB of mail storage per user, 1 TB of team file storage, email retention and eDiscovery, and the Connect intranet.
WorkDrive Business
$9
per user / month, billed annually ($11 monthly); min. 3 users
5 TB of team storage for 3 to 10 users, custom workflows, data loss prevention policies and an admin audit trail.
The free plan
Zoho offers a free version of Sheet for individuals, and describes the web, mobile and beta desktop apps as free to use. Teams subscribe through WorkDrive, Workplace or Zoho One.
Trying it first
15-day free trial of Zoho WorkDrive or Zoho Workplace, no credit card required
Read from zoho.com on Oct 9, 2026.
Ways to pay less
Annual discount
Lower WorkDrive rates with annual billing
WorkDrive Starter is $2.50 per user a month billed annually against $3 billed monthly. Team is $4.50 against $6 and Business $9 against $11.
Stated on zoho.comAnnual discount
Lower Workplace rates with annual billing
Workplace Standard is $3 per user a month billed annually against $4 billed monthly, and Workplace Professional is $6 against $7.
Stated on zoho.comBy country
Lower price shown to buyers in India
On October 9, 2026 the price list behind the WorkDrive pricing page gave Starter as ₹140 per user a month billed annually for India, against $2.50 in US dollars. Workplace Standard was ₹99 against $3.
Stated on zoho.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, Windows, iOS and Android
Collaborative online spreadsheet with a free version. Here is what it does, as its own site describes it, and what it covers: works offline, public API, AI features, real-time collaboration, templates, spreadsheets.
The desktop apps are still labelled beta, though, and the iPad app can't work offline yet.
- Real-time collaboration with cell locking
- Collaborators edit and comment on a spreadsheet together. Cells can be locked for everyone or for specific people, earlier versions restored, and each change reviewed in the audit trail.
- Zia AI assistant
- Zia suggests charts and pivot tables for a data set and answers questions about the data in plain English. A ChatGPT-powered option generates sample data, formulas and VBA macro code.
- Data cleaning
- An automatic Data Cleaning tool finds duplicate entries, missing values and inconsistent data and suggests fixes that are applied with a click.
- Charts, pivot tables and functions
- More than 35 chart types, a pivot table builder and more than 350 built-in functions, plus custom functions for a team's own logic.
- Excel files and VBA macros
- Works with XLS, XLSX and XLSM files as well as CSV and TSV. Existing VBA code can be reused, and macros can be recorded or written from scratch.
- Data connections
- Data Connection pulls records from Zoho apps such as CRM, Books and Campaigns, and from CSV, RSS or HTML sources by URL, and refreshes them on a schedule.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
What it works with
- Zoho CRM
- Zoho Forms
- Zoho Books
- Zoho Flow
- Google Drive
- OneDrive
- Dropbox
- Box
Zoho Sheet is made by Zoho Corporation.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
21/21
Other spreadsheet and database tools it is graded above
Zoho Sheet's GPA of 3.6 is higher than 21 of the 21 other spreadsheet and database tools we grade.
It stands best on platforms and integrations (A, above 19 of 21) and worst on features (B, above 6).
Its paid plans start at $2.50 a month for each person, against a middle price of $8 for the category: 1 of the 20 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4, and no tool on the category's chart scores higher without costing more.
Each grade against the category
Every bar is all 22 spreadsheet and database tools we grade, cut by the letter each got. Zoho Sheet’s own letter is outlined.
- AValue for moneyAbove 17 of 21
- AFree plan and trialAbove 18 of 21
- BFeaturesAbove 6 of 21
- BEase of useAbove 13 of 21
- APlatforms and integrationsAbove 19 of 21
Price against what you get
Each dot is one of 22 spreadsheet and database tools. Further left costs less; higher up scores better on features, ease of use and platforms. Zoho Sheet is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Zoho Sheet you would be making a spreadsheet engine with its formulas. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.6 is higher than 21 of the 21 other spreadsheet and database tools we grade. It costs $30 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- A spreadsheet engine with its formulas.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- Several people working in it at the same moment.
- It plugs into other products, Zoho CRM, Zoho Forms and Zoho Books among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Zoho Sheet’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Google Sheets, Microsoft Excel, Proton Sheets, Numbers and Zoho Tables
The 5 tools Zoho Sheet is most often weighed against, with where each one differs from it.
- 3.4GPA
Google Sheets
Free plan · from $7/mo
Browser-based spreadsheet, free with a Google Account.
- Only Zoho Sheet lists Windows and macOS apps.
- Zoho Sheet also covers templates.
- 3.4GPA
Microsoft Excel
Free plan · from $9.99/mo
Spreadsheet app sold with Microsoft 365, free in the browser.
- 2.8GPA
Proton Sheets
Free plan · from $3.99/mo
End-to-end encrypted online spreadsheets inside Proton Drive.
- Only Zoho Sheet lists Windows and macOS apps.
- Proton Sheets is end-to-end encrypted, according to its own site.
- Zoho Sheet also covers templates.
- 3.2GPA
Numbers
Free plan · from $12.99/mo
Apple's free spreadsheet app for Mac, iPad and iPhone.
- Only Zoho Sheet lists Windows and Android apps.
- 2.8GPA
Zoho Tables
Free plan · from $4/mo
Spreadsheet-style relational database with automations.
- Only Zoho Sheet lists a Windows app.
- Zoho Sheet also covers templates and spreadsheets.
- Zoho Tables also covers databases, kanban boards, workflow automation, no-code and forms.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
16
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Zoho Sheet free?
Zoho Sheet has a free plan. Zoho offers a free version of Sheet for individuals, and describes the web, mobile and beta desktop apps as free to use.
How much does Zoho Sheet cost?
Zoho Sheet lists 6 plans. Free: $0.
What platforms does Zoho Sheet work on?
Zoho Sheet is available on Web, Windows, macOS, iOS and Android.
Does Zoho Sheet offer any discounts?
Zoho Sheet publicly lists the following: Lower WorkDrive rates with annual billing; Lower Workplace rates with annual billing; Lower price shown to buyers in India.
How is Zoho Sheet rated?
Zoho Sheet's iPhone and iPad app averages 4.6 out of 5 from 942 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Zoho Sheet have a Linux app?
No Linux app was listed when its pages were read on Oct 9, 2026. Zoho Sheet is listed for Web, Windows, macOS, iOS and Android.
Is Zoho Sheet open source?
Zoho Sheet is not described as open source on its own site, as read on Oct 9, 2026.
Does Zoho Sheet work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
Does Zoho Sheet have an API?
Yes. Zoho Sheet offers a public API, according to its own site.
What does Zoho Sheet integrate with?
Zoho Sheet's listing names Zoho CRM, Zoho Forms, Zoho Books, Zoho Flow, Google Drive, OneDrive, Dropbox and Box.
Does Zoho Sheet have a free trial?
Yes. 15-day free trial of Zoho WorkDrive or Zoho Workplace, no credit card required.
Who makes Zoho Sheet?
Zoho Sheet is made by Zoho Corporation.
What are the alternatives to Zoho Sheet?
The closest alternatives to Zoho Sheet in our directory are Google Sheets, Microsoft Excel, Proton Sheets, Numbers and Zoho Tables.
How does Zoho Sheet compare with other spreadsheet and database tools?
Zoho Sheet's GPA of 3.6 is higher than 21 of the 21 other spreadsheet and database tools we grade.
Is Zoho Sheet good value for money?
ToolGPA grades Zoho Sheet A for value for money. Its paid plans start at $2.50 a month for each person, against a middle price of $8 for the category: 1 of the 20 others that charge start lower.
Could I make my own version of Zoho Sheet?
To replace Zoho Sheet you would be making a spreadsheet engine with its formulas.
Where this guide comes from
The prices, plans, platforms and features were read from Zoho Sheet’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Zoho's own pages on 9 October 2026, and its App Store rating. Also tested with a demo account on 2026-05-02.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Zoho Corporation. Prices change, so check zoho.com before you buy.
- zoho.com/sheet/
- zoho.com/sheet/for-work.html
- zoho.com/workdrive/pricing.html
- zohowebstatic.com/sites/zweb/json/pricing/workdrive-pricing-val.json
- zoho.com/workplace/pricing.html
- zohowebstatic.com/sites/zweb/json/pricing/workplace-pricing-val.json
- zoho.com/officesuite/pricing.html
- zohowebstatic.com/sites/zweb/json/pricing/officesuite-pricing-val.json
- zoho.com/sheet/windows-desktop-app.html
- zoho.com/sheet/macos-desktop-app.html
- zoho.com/sheet/mobile-ios.html
- zoho.com/sheet/mobile-android.html
- zoho.com/sheet/data-connection.html
- zoho.com/sheet/help/
- zoho.com/aboutus.html
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Zoho Sheet, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/zoho-sheet
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Zoho Sheet: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/zoho-sheet
Know someone choosing between spreadsheet and database tools?
Send them this guide: toolgpa.com/tools/zoho-sheet/guide
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See our other guides
The best-graded spreadsheet and database tools after Zoho Sheet, each with an Insider's Guide of its own.
- Spreadsheets & Databases Insider's GuideEvery one of the 22 spreadsheet and database tools we grade, compared
- Google Sheets Insider's GuideBrowser-based spreadsheet, free with a Google Account3.4 GPA
- Microsoft Excel Insider's GuideSpreadsheet app sold with Microsoft 365, free in the browser3.4 GPA
- Numbers Insider's GuideApple's free spreadsheet app for Mac, iPad and iPhone3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Zoho Sheet’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Zoho Sheet is a trademark of its owner, and this guide is not made, paid for or approved by Zoho Corporation. Prices and plans change: check zoho.com before you buy.