Zoho Sheet vs Zoho Tables

Zoho Sheet

• Individuals who want a spreadsheet at no cost on web, desktop and mobile
• Teams already using Zoho Workplace, WorkDrive or Zoho One
• Shared spreadsheets where some cells must stay locked

Zoho Tables

• Small teams that want an inexpensive Airtable-style database
• Organizations on Zoho One, which includes the Professional plan
• People who manage their records mostly from a phone or tablet

Zoho Sheet

• There is no standalone paid Sheet plan; teams get it through a Zoho WorkDrive, Zoho Workplace or Zoho One subscription.
• The Windows and macOS desktop apps are labeled beta, and the Windows app does not sync offline edits automatically.
• Offline use is available on iPhone but not yet in the iPad app, which Zoho says is under development.
• Organizations without one of those subscriptions pay $10 per device for the Zoho Office desktop apps; the page does not show a billing period.

Zoho Tables

• The Professional plan starts from 3 licenses, and the Free plan is limited to 2 users.
• Records are capped per base: 5,000 on Free and 50,000 on Professional, with more sold as an add-on.
• AI field types and removing Zoho Tables branding from forms need the Professional plan.
• The pricing page lists apps for Android and iOS only. The App Store listing also shows Mac compatibility; other desktop use is through the browser.

Zoho Sheet

Real-time collaboration with cell locking

Collaborators edit and comment on a spreadsheet together. Cells can be locked for everyone or for specific people, earlier versions restored, and each change reviewed in the audit trail.

Zia AI assistant

Zia suggests charts and pivot tables for a data set and answers questions about the data in plain English. A ChatGPT-powered option generates sample data, formulas and VBA macro code.

Data cleaning

An automatic Data Cleaning tool finds duplicate entries, missing values and inconsistent data and suggests fixes that are applied with a click.

Charts, pivot tables and functions

More than 35 chart types, a pivot table builder and more than 350 built-in functions, plus custom functions for a team's own logic.

Excel files and VBA macros

Works with XLS, XLSX and XLSM files as well as CSV and TSV. Existing VBA code can be reused, and macros can be recorded or written from scratch.

Data connections

Data Connection pulls records from Zoho apps such as CRM, Books and Campaigns, and from CSV, RSS or HTML sources by URL, and refreshes them on a schedule.

Zoho Tables

Grid, kanban, gallery, calendar and form

The same records can be shown in a spreadsheet-style grid with formulas, on a drag-and-drop kanban board, as gallery cards or on a calendar. Form views collect entries from other people.

Linked records, lookups and rollups

Records link across tables in both directions. Lookup fields bring in values from a linked table, and rollup fields total or calculate over linked records.

Trigger-and-action automations

Automations start when a record is created, updated or enters a view, or on a schedule, and can send an email or a Zoho Cliq message or create and update records.

Real-time collaboration

Live cursors show who is active, record-level comments support mentions and attachments, and a collaborator field assigns records and notifies the person assigned.

AI base creation and AI fields

The Zia assistant builds a complete base from a description. AI field types such as sentiment analysis, keyword extraction and language detection are part of the Professional plan.

Mobile apps

Apps for iPhone, iPad and Android offer grid, gallery, kanban, calendar and form views, voice notes, OCR text scanning and a guest mode that needs no sign-up.

Zoho Sheet

• Free$0

  The version for individuals: spreadsheets on the web and in the mobile and desktop apps, with sharing and real-time collaboration.

• WorkDrive Starter$2.50

  per user / month, billed annually ($3 monthly); min. 3 users

  Zoho WorkDrive with the Zoho Office Suite, including Sheet, and 1 TB of team storage for 3 to 10 users.

• Workplace Standard$3

  per user / month, billed annually ($4 billed monthly)

  Zoho Workplace: Sheet, Writer and Show alongside Mail with 30 GB per user, WorkDrive, Cliq and Meeting.

• WorkDrive Team$4.50

  per user / month, billed annually ($6 monthly); min. 3 users

  3 TB of team storage for 3 to 10 users, a 50 GB upload limit per file and data recovery for up to 120 days.

• Workplace Professional$6

  per user / month, billed annually ($7 billed monthly)

  100 GB of mail storage per user, 1 TB of team file storage, email retention and eDiscovery, and the Connect intranet.

• WorkDrive Business$9

  per user / month, billed annually ($11 monthly); min. 3 users

  5 TB of team storage for 3 to 10 users, custom workflows, data loss prevention policies and an admin audit trail.

Zoho Tables

• Free$0

  Up to 2 users and 3 viewers: 1 workspace with 5 bases, 5,000 records per base, 5 GB of attachments and 3 active automations per base.

• Professional$4

  per user / month, billed annually ($5 billed monthly); min. 3 licenses

  Unlimited workspaces, bases and viewers, 50,000 records per base, 200 GB of attachments, 25 active automations per base and AI field types.

• Personal Edition$6.00 to $57.00

  in-app purchase; the App Store does not show the billing period

  A plan for single users, bought inside the mobile app through the App Store. It is not listed on the web pricing page.

Zoho Sheet

• Annual discount

  Lower WorkDrive rates with annual billing

  WorkDrive Starter is $2.50 per user a month billed annually against $3 billed monthly. Team is $4.50 against $6 and Business $9 against $11.

• Annual discount

  Lower Workplace rates with annual billing

  Workplace Standard is $3 per user a month billed annually against $4 billed monthly, and Workplace Professional is $6 against $7.

Zoho Tables

• Annual discount

  Save 20% with yearly billing

  Professional is $4 per user a month billed annually against $5 billed monthly. The pricing toggle labels this as saving 20%.

• Other savings

  Included with Zoho One

  Zoho's pricing FAQ says Zoho One customers get the Professional plan of Zoho Tables at no extra cost by adding it from their app list.