Stackby vs Zoho Tables

Stackby

• Small teams that want a spreadsheet-style database with forms and automations
• Pulling data from third-party APIs into table columns
• Teams of three or more, where annual bundles lower the per-user price

Zoho Tables

• Small teams that want an inexpensive Airtable-style database
• Organizations on Zoho One, which includes the Professional plan
• People who manage their records mostly from a phone or tablet

Stackby

• Annual prices are sold in team-size bundles (1, 3, 6, 10 users and up), so the per-user rate changes with the seat count.
• Rows are capped per stack: 1,500 on Free, 7,000 on Economy, 50,000 on Business and 100,000 on Pro.
• Table, column and view permissions, personal and locked views and 2FA start at Business; SAML single sign-on is Enterprise only.
• The Free plan refreshes API-connected cells manually and keeps only 2 weeks of activity history.

Zoho Tables

• The Professional plan starts from 3 licenses, and the Free plan is limited to 2 users.
• Records are capped per base: 5,000 on Free and 50,000 on Professional, with more sold as an add-on.
• AI field types and removing Zoho Tables branding from forms need the Professional plan.
• The pricing page lists apps for Android and iOS only. The App Store listing also shows Mac compatibility; other desktop use is through the browser.

Stackby

Grid, kanban, calendar and timeline views

Tables with 30+ column types can be shown as a grid, kanban board, calendar, gallery, list or timeline, with sorting, filtering, grouping and color formatting.

Form builder

Drag-and-drop forms write responses straight into tables and support conditional logic, signatures and multiple line items. Custom branded forms start at the Economy plan.

Automations

Trigger-and-action workflows send emails and Slack notifications, update rows or generate text with AI. Internal runs are capped at 100 on Free, 1,000 on Economy and 25,000 on Business.

AI columns with your own API keys

AI columns call OpenAI, Gemini or Anthropic models using the customer's own API keys to generate content, analyze documents or do web research.

Column-linked API connectors

Columns can pull data from third-party APIs: 2 connectors on Free, 10 on Economy and 15 on Business. The Free plan refreshes cells manually; paid plans refresh automatically.

Interface designer and portals

An interface (app) designer is on every plan, with publishing from Economy and a custom domain from Business. Client portals are a paid add-on, from $60 a month for 10 guests.

Zoho Tables

Grid, kanban, gallery, calendar and form

The same records can be shown in a spreadsheet-style grid with formulas, on a drag-and-drop kanban board, as gallery cards or on a calendar. Form views collect entries from other people.

Linked records, lookups and rollups

Records link across tables in both directions. Lookup fields bring in values from a linked table, and rollup fields total or calculate over linked records.

Trigger-and-action automations

Automations start when a record is created, updated or enters a view, or on a schedule, and can send an email or a Zoho Cliq message or create and update records.

Real-time collaboration

Live cursors show who is active, record-level comments support mentions and attachments, and a collaborator field assigns records and notifies the person assigned.

AI base creation and AI fields

The Zia assistant builds a complete base from a description. AI field types such as sentiment analysis, keyword extraction and language detection are part of the Professional plan.

Mobile apps

Apps for iPhone, iPad and Android offer grid, gallery, kanban, calendar and form views, voice notes, OCR text scanning and a guest mode that needs no sign-up.

Stackby

• Free$0

  Up to 5 editors and 50 read-only guests: 20 stacks, 1,500 rows and 2 GB of attachments per stack, 1 app per stack and manual API refresh.

• Economy$4.2

  per user / month for 3 users, billed annually ($149 / year)

  1 user is $99 a year; monthly billing is $10 per user. 25 stacks, 7,000 rows and 6 GB per stack, 1,000 automation runs and branded forms.

• Business$8.3

  per user / month for 3 users, billed annually ($299 / year)

  1 user is $199 a year; monthly billing is $18 per user. 50 stacks, 50,000 rows and 20 GB per stack, all powerups, granular permissions and 2FA.

• Pro$12.5

  per user / month for 3 users, billed annually ($449 / year)

  1 user is $299 a year; monthly billing is $30 per user. 100 stacks, 100,000 rows and 50 GB per stack, an enterprise admin panel and priority support.

• EnterpriseCustom

  Unlimited stacks, 250,000 rows and 1,000 GB per stack, 3 years of activity history and snapshots, and SAML single sign-on.

Zoho Tables

• Free$0

  Up to 2 users and 3 viewers: 1 workspace with 5 bases, 5,000 records per base, 5 GB of attachments and 3 active automations per base.

• Professional$4

  per user / month, billed annually ($5 billed monthly); min. 3 licenses

  Unlimited workspaces, bases and viewers, 50,000 records per base, 200 GB of attachments, 25 active automations per base and AI field types.

• Personal Edition$6.00 to $57.00

  in-app purchase; the App Store does not show the billing period

  A plan for single users, bought inside the mobile app through the App Store. It is not listed on the web pricing page.

Stackby

• Annual discount

  Annual billing saves 18% to 74% by team size

  The pricing page labels the annual saving as 18% for 1 user, 58% for 3 users and up to 74% for 100 users. Economy for 1 user is $99 a year against $10 a month.

• Startups

  $500 in credits for startups

  Startups can apply for $500 in credits toward the Economy or Business plan. Each application is verified, and startups working with a partner use the partner's code.

• Nonprofit

  Discounts for eligible nonprofits

  Stackby's homepage FAQ says it offers special discounts for eligible nonprofits. The amount is not published and is arranged through support chat.

• Education

  Discounts for educators

  The same FAQ says special discounts are available for educators. The amount is not published and is arranged through support chat.

Zoho Tables

• Annual discount

  Save 20% with yearly billing

  Professional is $4 per user a month billed annually against $5 billed monthly. The pricing toggle labels this as saving 20%.

• Other savings

  Included with Zoho One

  Zoho's pricing FAQ says Zoho One customers get the Professional plan of Zoho Tables at no extra cost by adding it from their app list.