Baserow vs Stackby

Baserow

• Teams that want an Airtable-style database they can host themselves
• Building internal tools and portals on top of structured data
• Organizations with data residency or compliance requirements

Stackby

• Small teams that want a spreadsheet-style database with forms and automations
• Pulling data from third-party APIs into table columns
• Teams of three or more, where annual bundles lower the per-user price

Baserow

• Cloud plans cap rows per workspace at 3,000 on Free, 50,000 on Premium and 250,000 on Advanced; after 7 days over the cap, new rows are blocked.
• The Free plan is limited to Grid, Form and Gallery views and CSV export; Kanban, Calendar and Timeline views and row comments need Premium.
• Role-based permissions, audit logs and single sign-on start at the Advanced plan, $18 per user / month billed yearly.
• Baserow Cloud limits the API to 10 concurrent requests; the self-hosted version has no rate limit.

Stackby

• Annual prices are sold in team-size bundles (1, 3, 6, 10 users and up), so the per-user rate changes with the seat count.
• Rows are capped per stack: 1,500 on Free, 7,000 on Economy, 50,000 on Business and 100,000 on Pro.
• Table, column and view permissions, personal and locked views and 2FA start at Business; SAML single sign-on is Enterprise only.
• The Free plan refreshes API-connected cells manually and keeps only 2 weeks of activity history.

Baserow

Relational databases and views

Tables link to one another and offer more than 20 field types. Grid, Form and Gallery views are free; Kanban, Calendar, Timeline and Survey views need a paid plan.

Application Builder

A drag-and-drop builder for internal tools, client portals and admin panels that sit on Baserow data, published on a Baserow subdomain or a custom domain.

Automations

No-code workflows with triggers, branches, conditions and loops, native HTTP, email and webhook actions, and third-party connectors. Runs draw on a monthly credit allowance.

Kuma and AI fields

Kuma, the built-in assistant, sets up databases and applications from a description, and the AI field creates, classifies and enriches data. Teams can bring their own LLM.

Self-hosting

Baserow can be installed with Docker, Helm, AWS or Cloudron. The self-hosted version has no limits on rows, storage or API requests, and paid features are licensed per user.

API and data sync

An open API with a published OpenAPI specification, plus webhooks. Data sync covers PostgreSQL tables and iCal feeds; Jira, GitLab, GitHub and HubSpot sync is part of the Advanced plan.

Stackby

Grid, kanban, calendar and timeline views

Tables with 30+ column types can be shown as a grid, kanban board, calendar, gallery, list or timeline, with sorting, filtering, grouping and color formatting.

Form builder

Drag-and-drop forms write responses straight into tables and support conditional logic, signatures and multiple line items. Custom branded forms start at the Economy plan.

Automations

Trigger-and-action workflows send emails and Slack notifications, update rows or generate text with AI. Internal runs are capped at 100 on Free, 1,000 on Economy and 25,000 on Business.

AI columns with your own API keys

AI columns call OpenAI, Gemini or Anthropic models using the customer's own API keys to generate content, analyze documents or do web research.

Column-linked API connectors

Columns can pull data from third-party APIs: 2 connectors on Free, 10 on Economy and 15 on Business. The Free plan refreshes cells manually; paid plans refresh automatically.

Interface designer and portals

An interface (app) designer is on every plan, with publishing from Economy and a custom domain from Business. Client portals are a paid add-on, from $60 a month for 10 guests.

Baserow

• Free$0

  3,000 rows and 2 GB of storage per workspace, 2,000 automation credits, 500 external app users, and Grid, Form and Gallery views.

• Premium$10

  per user / month, billed yearly ($12 billed monthly)

  50,000 rows and 20 GB per workspace, 100,000 automation credits, all view types and AI features.

• Advanced$18

  per user / month, billed yearly ($22 billed monthly)

  250,000 rows and 100 GB per workspace, 500,000 automation credits, role-based permissions and audit logs.

• EnterpriseCustom

  1,000,000 rows and 1,000 GB per workspace, unlimited external app users, implementation support and payment by invoice.

Stackby

• Free$0

  Up to 5 editors and 50 read-only guests: 20 stacks, 1,500 rows and 2 GB of attachments per stack, 1 app per stack and manual API refresh.

• Economy$4.2

  per user / month for 3 users, billed annually ($149 / year)

  1 user is $99 a year; monthly billing is $10 per user. 25 stacks, 7,000 rows and 6 GB per stack, 1,000 automation runs and branded forms.

• Business$8.3

  per user / month for 3 users, billed annually ($299 / year)

  1 user is $199 a year; monthly billing is $18 per user. 50 stacks, 50,000 rows and 20 GB per stack, all powerups, granular permissions and 2FA.

• Pro$12.5

  per user / month for 3 users, billed annually ($449 / year)

  1 user is $299 a year; monthly billing is $30 per user. 100 stacks, 100,000 rows and 50 GB per stack, an enterprise admin panel and priority support.

• EnterpriseCustom

  Unlimited stacks, 250,000 rows and 1,000 GB per stack, 3 years of activity history and snapshots, and SAML single sign-on.

Baserow

• Annual discount

  Lower rates with yearly billing

  Premium is $10 per user a month billed yearly against $12 billed monthly, and Advanced is $18 against $22, a saving of roughly 17% to 18%.

• Nonprofit

  Discounts for non-profits

  Baserow's pricing FAQ says it offers discounts for non-profits. The amount is not published and is arranged through the sales team.

• Education

  Discounts for education

  The same FAQ says discounts are available for education. The amount is not published and is arranged through the sales team.

Stackby

• Annual discount

  Annual billing saves 18% to 74% by team size

  The pricing page labels the annual saving as 18% for 1 user, 58% for 3 users and up to 74% for 100 users. Economy for 1 user is $99 a year against $10 a month.

• Startups

  $500 in credits for startups

  Startups can apply for $500 in credits toward the Economy or Business plan. Each application is verified, and startups working with a partner use the partner's code.

• Nonprofit

  Discounts for eligible nonprofits

  Stackby's homepage FAQ says it offers special discounts for eligible nonprofits. The amount is not published and is arranged through support chat.

• Education

  Discounts for educators

  The same FAQ says special discounts are available for educators. The amount is not published and is arranged through support chat.