Airtable vs Stackby

Airtable

• Teams that want to shape a database into their own project tracker
• Operations and marketing teams building internal apps without code
• Nonprofits and educators, who can get 50% off the Team plan

Stackby

• Small teams that want a spreadsheet-style database with forms and automations
• Pulling data from third-party APIs into table columns
• Teams of three or more, where annual bundles lower the per-user price

Airtable

• The Free plan is capped at 1,000 records per base and 5 editors.
• Record limits apply per base on paid plans too: 50,000 on Team and 125,000 on Business.
• Timeline and Gantt views and extensions are not part of the Free plan.
• Two-way sync and the admin panel need the Business plan at $45 per seat / month.

Stackby

• Annual prices are sold in team-size bundles (1, 3, 6, 10 users and up), so the per-user rate changes with the seat count.
• Rows are capped per stack: 1,500 on Free, 7,000 on Economy, 50,000 on Business and 100,000 on Pro.
• Table, column and view permissions, personal and locked views and 2FA start at Business; SAML single sign-on is Enterprise only.
• The Free plan refreshes API-connected cells manually and keeps only 2 weeks of activity history.

Airtable

Relational bases

Data lives in bases of linked tables. Record limits per base rise from 1,000 on Free to 50,000 on Team and 125,000 on Business.

Eight view types

A table can be shown as a grid, form, calendar, gallery, kanban, timeline, list or Gantt view. Timeline and Gantt views need the Team plan.

Interfaces

Custom interfaces can be built from base data, giving each team a tailored app on top of the same records.

Automations and sync

Automations handle repetitive steps inside a base. Two-way sync with outside tools is included from the Business plan.

Omni and field agents

Omni builds apps from a plain-language description and field agents run AI across records. Both draw on monthly AI credits: 500 per editor on Free and 15,000 per seat on Team.

Portals

Portals let guest users from outside the organization collaborate on selected data.

Stackby

Grid, kanban, calendar and timeline views

Tables with 30+ column types can be shown as a grid, kanban board, calendar, gallery, list or timeline, with sorting, filtering, grouping and color formatting.

Form builder

Drag-and-drop forms write responses straight into tables and support conditional logic, signatures and multiple line items. Custom branded forms start at the Economy plan.

Automations

Trigger-and-action workflows send emails and Slack notifications, update rows or generate text with AI. Internal runs are capped at 100 on Free, 1,000 on Economy and 25,000 on Business.

AI columns with your own API keys

AI columns call OpenAI, Gemini or Anthropic models using the customer's own API keys to generate content, analyze documents or do web research.

Column-linked API connectors

Columns can pull data from third-party APIs: 2 connectors on Free, 10 on Economy and 15 on Business. The Free plan refreshes cells manually; paid plans refresh automatically.

Interface designer and portals

An interface (app) designer is on every plan, with publishing from Economy and a custom domain from Business. Client portals are a paid add-on, from $60 a month for 10 guests.

Airtable

• Free$0

  1,000 records and 1 GB of attachments per base, up to 5 editors and 2 weeks of revision history.

• Team$20

  per seat / month, billed annually ($24 billed monthly)

  50,000 records and 20 GB of attachments per base, Gantt and timeline views, extensions and 15,000 AI credits per seat a month.

• Business$45

  per seat / month, billed annually ($54 billed monthly)

  125,000 records and 100 GB of attachments per base, two-way sync, an admin panel and 20,000 AI credits per seat a month.

• Enterprise ScaleCustom

  Sold through sales, with pricing based on the organization's needs and 25,000 AI credits per paid user a month.

Stackby

• Free$0

  Up to 5 editors and 50 read-only guests: 20 stacks, 1,500 rows and 2 GB of attachments per stack, 1 app per stack and manual API refresh.

• Economy$4.2

  per user / month for 3 users, billed annually ($149 / year)

  1 user is $99 a year; monthly billing is $10 per user. 25 stacks, 7,000 rows and 6 GB per stack, 1,000 automation runs and branded forms.

• Business$8.3

  per user / month for 3 users, billed annually ($299 / year)

  1 user is $199 a year; monthly billing is $18 per user. 50 stacks, 50,000 rows and 20 GB per stack, all powerups, granular permissions and 2FA.

• Pro$12.5

  per user / month for 3 users, billed annually ($449 / year)

  1 user is $299 a year; monthly billing is $30 per user. 100 stacks, 100,000 rows and 50 GB per stack, an enterprise admin panel and priority support.

• EnterpriseCustom

  Unlimited stacks, 250,000 rows and 1,000 GB per stack, 3 years of activity history and snapshots, and SAML single sign-on.

Airtable

• Annual discount

  Lower per-seat price with annual billing

  Team is $20 per seat / month billed annually against $24 monthly, and Business is $45 against $54, about 17% less in both cases.

• Nonprofit

  50% off the Team plan for nonprofits

  Registered 501(c)(3) nonprofits, or accredited equivalents outside the US, can apply for 50% off Team seats. Airtable AI is excluded from the discount.

• Education

  50% off Team for educators, free for students

  Employees of accredited educational institutions can get 50% off Team, and students get 6 to 24 months of free access depending on graduation date.

Stackby

• Annual discount

  Annual billing saves 18% to 74% by team size

  The pricing page labels the annual saving as 18% for 1 user, 58% for 3 users and up to 74% for 100 users. Economy for 1 user is $99 a year against $10 a month.

• Startups

  $500 in credits for startups

  Startups can apply for $500 in credits toward the Economy or Business plan. Each application is verified, and startups working with a partner use the partner's code.

• Nonprofit

  Discounts for eligible nonprofits

  Stackby's homepage FAQ says it offers special discounts for eligible nonprofits. The amount is not published and is arranged through support chat.

• Education

  Discounts for educators

  The same FAQ says special discounts are available for educators. The amount is not published and is arranged through support chat.