Checkvist vs MyLifeOrganized

Checkvist

• People who would rather not take their hands off the keyboard
• Outlining projects, research notes and checklists in nested lists
• Publishing or sharing a checklist and following its progress

MyLifeOrganized

• People who plan in deep outlines of projects and subtasks
• GTD users who want contexts, reviews and dependencies in one tool
• Syncing a phone with a Windows PC over private Wi-Fi or working offline

Checkvist

• There are no native desktop or mobile apps. Phones use an offline-capable progressive web app at m.checkvist.com.
• Repeating tasks, task assignment, Google Calendar sync, due reminders and file storage all need PRO.
• Subscriptions are quarterly or yearly. The pricing page shows $3.9 a month and $39 a year without saying which billing the monthly figure applies to.
• The PRO team plan, with user management and group access rights, is marked as coming soon.

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Checkvist

Keyboard-driven commands

Actions run from short key combinations, such as dd for a due date or ll for lists, and pressing Shift twice opens a command palette for everything else.

Endless hierarchy with focus

List items nest without limit. You can expand to a chosen level, focus (hoist) on one branch, sort a list or branch, and filter the list as you type.

Markdown, notes and links

Items take Markdown formatting, code and tables, with notes, links and backlinks, image previews and file attachments. File storage of 2 GB comes with PRO.

Sharing and publishing

Lists are shared privately or publicly, by email or link, read-only or with write access, and can be embedded in a webpage. Passwords and link expiry need PRO.

Due dates, repeats and calendar sync

Due dates accept smart syntax such as +4d. Repeating tasks, due task reminders and two-way Google Calendar sync are part of PRO.

Email, clipper and open API

Tasks can be added by email or with the Web Clipper for Chrome and Firefox. An open API and Zapier connect other apps, and PRO adds Save from Slack.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Checkvist

• Free$0

  Unlimited hierarchical lists and sharing, keyboard shortcuts, Markdown, notes, due dates, tags, search, the mobile web app and the open API.

• PRO$3.9

  per person / month as displayed; $39/year shown below it

  2 GB of file storage, task assignment, repeating tasks, Google Calendar sync, reminders, bulk operations, 30-day backups and an MCP server.

• PRO team$6.9

  per person / month as displayed; $69/year shown below it

  Marked as coming soon: centralised data ownership, user management, group access rights, spaces, list locking and priority support.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

Checkvist

• Annual discount

  Lower PRO price on the yearly figure

  PRO is listed at $3.9 per person a month with $39/year beneath it. The yearly price works out to $3.25 a month, about 17% below the monthly figure shown.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.