Checkvist vs Workflowy

Checkvist

• People who would rather not take their hands off the keyboard
• Outlining projects, research notes and checklists in nested lists
• Publishing or sharing a checklist and following its progress

Workflowy

• People who think in outlines and nested lists
• Keeping notes, to-dos and plans in one place
• College faculty and their students, who can get Pro free
• Teams working from a shared outline

Checkvist

• There are no native desktop or mobile apps. Phones use an offline-capable progressive web app at m.checkvist.com.
• Repeating tasks, task assignment, Google Calendar sync, due reminders and file storage all need PRO.
• Subscriptions are quarterly or yearly. The pricing page shows $3.9 a month and $39 a year without saying which billing the monthly figure applies to.
• The PRO team plan, with user management and group access rights, is marked as coming soon.

Workflowy

• The free Basic plan allows 100 new nodes per month and 100 MB of file uploads; past the limit you are prompted to subscribe.
• Content is organized as one bullet outline, with no separate documents or folders.
• Workflowy describes its API as basic, supporting CRUD operations.
• The optional AI features send prompts and selected content to third-party model providers, named as OpenAI and Anthropic.

Checkvist

Keyboard-driven commands

Actions run from short key combinations, such as dd for a due date or ll for lists, and pressing Shift twice opens a command palette for everything else.

Endless hierarchy with focus

List items nest without limit. You can expand to a chosen level, focus (hoist) on one branch, sort a list or branch, and filter the list as you type.

Markdown, notes and links

Items take Markdown formatting, code and tables, with notes, links and backlinks, image previews and file attachments. File storage of 2 GB comes with PRO.

Sharing and publishing

Lists are shared privately or publicly, by email or link, read-only or with write access, and can be embedded in a webpage. Passwords and link expiry need PRO.

Due dates, repeats and calendar sync

Due dates accept smart syntax such as +4d. Repeating tasks, due task reminders and two-way Google Calendar sync are part of PRO.

Email, clipper and open API

Tasks can be added by email or with the Web Clipper for Chrome and Firefox. An open API and Zapier connect other apps, and PRO adds Save from Slack.

Workflowy

Infinitely nested outline

Everything is a bullet that can be indented under another, so the same list works as notes, folders, to-dos and documents without separate files.

Boards, tables and node types

A bullet can be turned into a to-do, heading, paragraph, code block or quote, and a list can be laid out as a kanban-style Board or as a Table.

Tags, dates, links and mirrors

Tags, mentions and date tags filter the outline, links between bullets create backlinks, and mirrors show the same bullet in several places.

Sharing and collaboration

Notes and resources can be shared for real-time collaboration, with comments on bullets and an instant presentation view.

Calendar and quick capture

A Calendar and Timeline lay out dated items, while Quick Add, mobile sharing and Email to Workflowy capture ideas from outside the app.

AI, API and integrations

Optional AI features generate, edit and summarize content. A basic API, Zapier and a Readwise sync connect Workflowy to other apps.

Checkvist

• Free$0

  Unlimited hierarchical lists and sharing, keyboard shortcuts, Markdown, notes, due dates, tags, search, the mobile web app and the open API.

• PRO$3.9

  per person / month as displayed; $39/year shown below it

  2 GB of file storage, task assignment, repeating tasks, Google Calendar sync, reminders, bulk operations, 30-day backups and an MCP server.

• PRO team$6.9

  per person / month as displayed; $69/year shown below it

  Marked as coming soon: centralised data ownership, user management, group access rights, spaces, list locking and priority support.

Workflowy

• BasicFree

  All features, with 100 nodes per month and 100 MB of file uploads.

• Pro$6.99

  per month, billed annually ($8.99 billed monthly)

  All features with unlimited nodes and unlimited uploads.

• Teams$6.99

  per user / month, paid yearly

  Unlimited nodes and file uploads for every member, one-on-one team setup and auto-backup to Dropbox.

Checkvist

• Annual discount

  Lower PRO price on the yearly figure

  PRO is listed at $3.9 per person a month with $39/year beneath it. The yearly price works out to $3.25 a month, about 17% below the monthly figure shown.

Workflowy

• Annual discount

  About 22% lower price with annual billing

  Pro is $6.99 per month when billed annually against $8.99 per month on monthly billing.

• Education

  Free Pro for faculty and their students

  College and university faculty can apply for free Pro for life and invite their students, who get Pro at no cost for the duration of their studies.

• Nonprofit

  50% non-profit discount on Pro

  The pricing FAQ lists a 50% non-profit discount on Pro subscriptions, arranged by emailing Workflowy.