Tana Outliner vs Workflowy

Tana Outliner

• People who want structured notes built from typed objects with fields
• Outliner users who want meeting and voice transcription in the same tool
• Building a personal system around daily notes and live queries

Workflowy

• People who think in outlines and nested lists
• Keeping notes, to-dos and plans in one place
• College faculty and their students, who can get Pro free
• Teams working from a shared outline

Tana Outliner

• AI features run on monthly credits (500 on the Free plan), and Free users cannot top up.
• Google Calendar sync and unlimited workspaces need Plus; the Readwise integration and Input API need Pro.
• The Free plan is limited to 3 workspaces, 0.5 GB of file storage and 5 MB per upload.
• The name Tana now also refers to a separate meeting platform from the same company at tana.inc, with its own pricing.

Workflowy

• The free Basic plan allows 100 new nodes per month and 100 MB of file uploads; past the limit you are prompted to subscribe.
• Content is organized as one bullet outline, with no separate documents or folders.
• Workflowy describes its API as basic, supporting CRUD operations.
• The optional AI features send prompts and selected content to third-party model providers, named as OpenAI and Anthropic.

Tana Outliner

Outliner with supertags

Everything is a node in an infinite outline. Applying a supertag turns a node into a typed object with a template of fields.

Day nodes

Each day has its own page, called a day node, which serves as the place for daily notes and quick capture.

Views and search nodes

The same nodes can be shown as an outline, table, cards, calendar or list. Search nodes are live queries that find and display matching nodes.

Meeting notetaker and voice memos

The notetaker records audio from your computer and transcribes it in real time, and voice memos are transcribed too. Both draw on the monthly AI credits.

AI chat and custom workflows

AI chat, command nodes and image generation are built in. Custom AI workflows with a choice of models need the Plus plan.

Capture, publishing and apps

Any node can become a public web page. A desktop app for Mac, Windows and Linux works offline, and iOS and Android apps capture text, voice and photos.

Workflowy

Infinitely nested outline

Everything is a bullet that can be indented under another, so the same list works as notes, folders, to-dos and documents without separate files.

Boards, tables and node types

A bullet can be turned into a to-do, heading, paragraph, code block or quote, and a list can be laid out as a kanban-style Board or as a Table.

Tags, dates, links and mirrors

Tags, mentions and date tags filter the outline, links between bullets create backlinks, and mirrors show the same bullet in several places.

Sharing and collaboration

Notes and resources can be shared for real-time collaboration, with comments on bullets and an instant presentation view.

Calendar and quick capture

A Calendar and Timeline lay out dated items, while Quick Add, mobile sharing and Email to Workflowy capture ideas from outside the app.

AI, API and integrations

Optional AI features generate, edit and summarize content. A basic API, Zapier and a Readwise sync connect Workflowy to other apps.

Tana Outliner

• Free$0

  500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit.

• Plus$8

  per month, billed yearly

  2,000 AI credits a month, unlimited workspaces, Google Calendar sync, meeting notifications, custom AI workflows and password-protected shared pages.

• Pro$14

  per month, billed yearly

  5,000 AI credits a month and everything in Plus, plus the Readwise integration, Input API access and template publishing.

Workflowy

• BasicFree

  All features, with 100 nodes per month and 100 MB of file uploads.

• Pro$6.99

  per month, billed annually ($8.99 billed monthly)

  All features with unlimited nodes and unlimited uploads.

• Teams$6.99

  per user / month, paid yearly

  Unlimited nodes and file uploads for every member, one-on-one team setup and auto-backup to Dropbox.

Tana Outliner

• Annual discount

  Save 22% with yearly billing

  The Tana Outliner pricing page labels yearly billing as saving 22% compared with paying monthly.

• Education

  50% off for students and academics

  Students and academics get a 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.

• Nonprofit

  50% off for NGOs

  NGOs receive the same 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.

Workflowy

• Annual discount

  About 22% lower price with annual billing

  Pro is $6.99 per month when billed annually against $8.99 per month on monthly billing.

• Education

  Free Pro for faculty and their students

  College and university faculty can apply for free Pro for life and invite their students, who get Pro at no cost for the duration of their studies.

• Nonprofit

  50% non-profit discount on Pro

  The pricing FAQ lists a 50% non-profit discount on Pro subscriptions, arranged by emailing Workflowy.