CodeTwo vs Crossware (2026): which should you pick?
As of Nov 12, 2026, Crossware grades higher than CodeTwo: 2.4 against 2.0 out of 4.0.
Checked Oct 23, 2026 and Nov 12, 2026 · graded Oct 23, 2026 and Nov 12, 2026 by ToolGPA
Crossware grades higher on features and platforms. They get the same grade on value for money, the free plan and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
CodeTwo
Email signatures, disclaimers and autoreplies for Microsoft 365
Free trial
Crossware
Central email signatures for Microsoft and Google mail
Free trial
Which one is for you
Pick CodeTwo if
- Fits if your company is on Microsoft 365 and wants signatures on mail sent from phones
- Works for IT teams that also set company-wide out-of-office replies
Look elsewhere if
- Skip it if you're on Google Workspace, which its product page doesn't mention
- Not for you if you want a free plan, as there's only the 14-day trial
- Watch out: we couldn't confirm a price, because CodeTwo's site turned our reader away with a bot check
- Watch out: it's managed in a browser console, with no app beyond the Outlook add-in
Pick Crossware if
- Fits if you run Exchange or Domino and want signatures set centrally
- Works for IT admins who need signature rules that vary by department
Look elsewhere if
- Skip it if you want to see a price first, as none is published
- Skip it if you want self-serve sign-up, because the trial and demo go through a form
- Watch out: the old crossware.com address no longer resolves, and the pages now live at crossware365.com
- Tight if you want a free plan, as there is only a 30-day trial
How we grade them
| 2.0GPACodeTwoFair | 2.4GPACrosswareFair | |
|---|---|---|
| Value for money | CNo price is on record. CodeTwo's pricing page turned our reader away with a bot check, so the listing holds no figure to set against this category's middle of $2.33 a month, and a tool with no price we could read sits at C. | CNo price is published; licensing is a subscription per user quoted through a sales manager, so it sits at C by default. |
| Free plan and trial | CNo free plan, only a 14-day trial with no credit card needed. | CA free 30-day trial with all features, requested through a form that asks for a phone number and user count; no card is mentioned and there is no free plan. |
| Features | CCloud and Outlook signatures, Entra ID rules, company-wide autoreplies, banner campaigns and one-click surveys. It does that job fully, but only for Microsoft 365: its product page doesn't mention Google Workspace. | BA signature designer, rules by condition, directory data, department control and several mail platforms. Nothing in the listing is missing from the job. |
| Ease of use | CNo app store rating on record. An admin sets it up in a browser console and rolls the Outlook add-in out from the Microsoft 365 admin center, with rules built on Entra ID fields. | CNo store rating on record. You build the signature yourself and, for a team, connect a directory or collect the staff before it does anything. |
| Platforms and integrations | CMicrosoft 365 only: a browser console plus an Outlook add-in that runs on Windows, Mac, the web, iOS and Android. Outside Microsoft, the connections on record are Calendly and Google Analytics. | BA web console; the listing names Microsoft 365, Google Workspace, Microsoft Exchange and HCL Domino. |
| Best for | signatures and autoreplies across Microsoft 365 | central signatures for Microsoft and Google mail |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: CodeTwo and Crossware. How we grade
Where they differ
- CodeTwo also covers surveys.
In commonWebTemplatesEmail signature
At a glance
| CodeTwo | Crossware | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | Not published | Not published |
| Free plan | None | None |
| Free trial | 14-day free trial, no credit card required | Free 30-day trial through a request form, with all features. |
| Web | ||
| Made by | CodeTwo | Crossware Limited |
| Price read from | Not confirmed | Not confirmed |
| Checked | Oct 23, 2026 | Nov 12, 2026 |
Worth knowing
CodeTwo
- CodeTwo's website turned our reader away with a bot check, so its prices could not be confirmed from page text.
- The service is built for Microsoft 365; its product page does not mention Google Workspace.
- There is no free plan, only the 14-day trial.
- Management happens in a browser console; there is no separate desktop or mobile app beyond the Outlook add-in.
Crossware
- No prices are published; the FAQ says licensing is by subscription user license and points to a local sales manager.
- The old crossware.com address no longer resolves; the vendor's pages now live at crossware365.com.
- A trial and a demo are requested through a form that asks for a phone number and user count.
Key features
CodeTwo
- Cloud and Outlook signatures
- Signatures are added in the cloud after sending, so mail from any client or phone gets one, or by an Outlook add-in as people type. Either mode or both can be used.
- Outlook add-in deployed centrally
- The Outlook add-in, which runs in Outlook on Windows, Mac, the web, iOS and Android, is rolled out from the Microsoft 365 admin center with no install by staff.
- Entra ID placeholders and rules
- Signatures pull names, titles and photos from Microsoft Entra ID, and rules pick a signature by sender, recipient or user attributes.
- Organization-wide autoreplies
- Sets company-wide automatic replies and out-of-office messages from the same browser console.
- Campaigns and surveys
- Schedule marketing banners with tagged links for web analytics, and add one-click customer satisfaction surveys to signatures.
- Data kept in Azure regions
- Mail is relayed through Azure-hosted services, and settings can be kept in a chosen Azure region; CodeTwo says it does not store emails.
Crossware
- Signature designer
- Drag-and-drop blocks, conditional fields and images, with templates or a custom design and a preview for a chosen user.
- Rules by condition
- Signatures can differ for internal and external mail, new and reply messages, date ranges, and address book groups or domains.
- Directory data
- Sender details are pulled from the directory when a message is sent, including custom attributes such as credentials or pronouns.
- Several mail platforms
- Versions are listed for Microsoft 365, Google Workspace, Microsoft Exchange and HCL Domino.
- Department control
- Each department can edit and control its own signatures from a single dashboard.
Plans
CodeTwo
Pricing could not be confirmed. See codetwo.com.
Crossware
Pricing could not be confirmed. See crossware365.com.
Common questions
Which is cheaper, CodeTwo or Crossware?
As of Nov 12, 2026, CodeTwo has no price we could confirm, and Crossware has no price we could confirm.
Which has a free plan, CodeTwo or Crossware?
As of Nov 12, 2026, neither CodeTwo nor Crossware has a free plan. Both have a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.