Cognito Forms vs FormAssembly (2026): which should you pick?

Pick Cognito Forms if

• Fits if you need order forms that add up the total and take the payment
• Works for small teams who want an approval step after someone submits, on Team at $49 a month billed yearly

Look elsewhere if

• Tight if you're staying free, with 100 entries a month, 100 MB of storage, Cognito branding and no integrations
• Not for you if you need HIPAA or single sign-on on a budget, as both are Enterprise only, at $149 a month billed yearly
• Skip it if you want a phone app, because it's web only
• Pricey if you add people, since Pro covers 1 user and each extra one is $5 a month
• Watch out: the five-plan lineup is labeled a pricing experiment, and in July 2026 Team was $39, not $49

Pick FormAssembly if

• Fits if your forms must write data into Salesforce
• Works for teams in healthcare or finance that need compliance controls

Look elsewhere if

• Skip it if you want to see a price, because every plan is quoted after a demo request
• Not for you if you need a free plan, as none is listed
• Watch out: plans carry yearly allowances, 12,000 responses on Collect and 60,000 on Automate, with extras billed as used
• Watch out: Collect forms carry FormAssembly branding, so check what each plan removes

Cognito Forms

• The free Individual plan is limited to 1 user and 100 entries a month, carries Cognito Forms branding and has no integrations.
• Pro includes a single user; additional users on paid plans cost $5 per user per month.
• HIPAA compliance and single sign-on are listed only under Enterprise.
• The five-plan lineup shown is labeled a pricing experiment; the July 2026 lineup had no Business plan, with Team at $39 and Enterprise at $129 billed annually.

FormAssembly

• No plan has a published price; every plan is quoted after a demo or trial request.
• Plans carry yearly allowances: Collect 12,000 responses and 600 documents, Automate 60,000 and 3,000.
• Extra responses and documents are billed as used, or bought as add-on packs.
• Collect shows FormAssembly branding on forms and themes.

Cognito Forms

Form builder with calculations

Build forms with conditional logic that controls how the form behaves, and use an expression language for calculations. Every plan allows unlimited forms.

Online payments

Take unlimited payments on every plan, with Stripe available from the free plan. PayPal and Square payments are listed among the Team plan's features.

Workflow and approvals

From the Team plan, workflow tasks and links move an entry from submission through review to sign-off. Data lookups arrive at the same tier.

Electronic signatures and save and resume

The Pro plan adds electronic signatures and lets respondents save a form and resume it later. It also removes Cognito Forms branding.

Guest access

Business includes 5 monthly guests and Enterprise 20, for working with people outside the organization. Larger guest tiers start at $25 a month for up to 50.

Integrations, API and webhooks

Paid plans connect to apps such as Airtable, Asana, Box and Calendly, to Zapier, Make and Power Automate, and to the Cognito Forms API and JSON webhooks.

FormAssembly

Forms and data mapping

Build forms quickly and map submitted data into connected systems, with document generation and single-signer e-signature on the entry plan.

Workflows and approvals

The Automate plan adds multi-step workflows with reviewers and approvers, plus multi-party e-signature in sequence or in parallel.

AI assistant and intake agents

Every plan lists the Fai assistant, which builds a process from a description, and Intake Agents that guide respondents in chat or by voice.

Compliance and governance

Enterprise adds collection policies, audit chain of custody and retention controls; the site lists FedRAMP, GDPR, HIPAA, PCI DSS and TX-RAMP pages.

Integrations

Salesforce, Microsoft Dynamics 365, HubSpot, Google Sheets, Stripe and webhooks can be added to any plan as paid connections.

Mobile app

A FormAssembly Mobile app is listed on the App Store and Google Play.

Cognito Forms

• Individual$0

  1 user, unlimited forms, 100 entries a month and 100 MB of storage, with payments and Cognito Forms branding.

• Pro$19

  per month, billed annually ($24 billed monthly)

  1 user and 2,000 entries a month, with electronic signatures, save and resume, integrations and removable branding.

• Team$49

  per month, billed annually ($62 billed monthly)

  5 users and 10,000 entries a month, with workflow and approvals and data lookups.

• Business$99

  per month, billed annually ($129 billed monthly)

  10 users, 5 guests and 25,000 entries a month, with folder permissions, 1 year of audit log history and 50,000 API requests a month.

• Enterprise$149

  per month, billed annually ($199 billed monthly)

  20 users, 20 guests and unlimited entries, with HIPAA compliance, single sign-on and custom document templates.

FormAssembly

Pricing could not be confirmed. See formassembly.com.

Cognito Forms

• Annual discount

  Lower rates on annual plans

  Billed annually, Pro is $19 per month instead of $24, Team $49 instead of $62, Business $99 instead of $129 and Enterprise $149 instead of $199.

• Nonprofit

  Discounted rates for 501(c)(3) non-profits

  Cognito Forms offers discounted rates on any plan to non-educational, non-governmental organizations that are tax-exempt under section 501(c)(3), on request to its support team.

FormAssembly

No public discounts listed.