Everdo vs Mindwtr

Everdo

• GTD followers who want projects, contexts and next actions built in
• People who would rather buy a license once than subscribe
• Keeping task data on your own devices, with encrypted sync as an option
• Linux users: desktop builds come as AppImage, .deb, .pacman and Snap

Mindwtr

• People who follow Getting Things Done and want the method built in
• Keeping tasks on your own devices with no account
• Linux users who want the same app on desktop and phone
• Syncing through Dropbox, WebDAV, iCloud or a server you run

Everdo

• The Free plan stops at 5 projects and 2 areas of responsibility.
• Encrypted online sync is not part of Pro. It is an ongoing fee listed at $1.66/mo, and the billing basis is not shown on the pricing page.
• The $39.99 App Store purchase unlocks Pro on iOS only; the $99.99 website purchase covers every platform.
• There is no web app, and local network sync works only while devices are on the same configured network.

Mindwtr

• It is built for one person: the site says it is not designed for shared workspaces, task assignments or team discussion.
• There is no hosted web app. The browser version (PWA) has to be self-hosted, stores data in localStorage and lacks some desktop features.
• The maker runs no sync service of its own, so syncing depends on iCloud, Dropbox, WebDAV, a shared folder or a server you host.
• It is maintained by one developer and funded by donations through Ko-fi and GitHub Sponsors.

Everdo

Next actions and a Focus list

Actions from active projects and standalone actions are pulled into one Next Actions list, and the Focus list narrows the view to due and starred actions.

Parallel and sequential projects

A sequential project sends only its top action to the Next Actions list, while a parallel project sends all of its next actions.

Tags, contexts and areas

Tags filter tasks by context, contact or label, and areas of responsibility let you work within one role at a time. The Free plan allows 2 areas.

Local database with two sync options

Every device keeps a full local copy of the data. Sync runs over your own network with a desktop app as the server, or through the paid Encrypted Sync Service.

Scheduling, reminders and recurrence

Tasks can be scheduled for specific dates with reminders, and repeating tasks are created from recurrence patterns you define.

Quick capture and inline commands

Quick capture collects tasks and ideas on every platform. In the desktop app, commands typed at the end of a title, such as :n to move an item to Next, apply on save.

Mindwtr

Guided GTD workflow

Inbox, Next, Waiting For and Someday lists with projects, areas and contexts. Inbox processing is guided and applies the two-minute rule, and wizards walk through daily and weekly reviews.

Focus, calendar and board views

Focus shows a time-based agenda next to the next actions. A calendar plans dated tasks and subscribes to external calendars and ICS feeds, and a Kanban board moves tasks between status lists.

Quick capture

Tasks are added by a global hotkey, the tray, the share sheet, a widget or voice, and the quick-add line reads contexts and due dates as you type. Spoken tasks are transcribed into the Inbox.

Local data with sync you choose

Tasks are stored as SQLite and JSON on the device. Sync is optional and runs through iCloud, Dropbox, a folder, WebDAV or a self-hosted server, and a JSON export serves as a backup.

Import from other task apps

Importers bring in tasks from Todoist, TickTick, DGT GTD and OmniFocus, and the desktop app can import an Obsidian vault with links back to the source notes.

Optional AI, local API and MCP

An AI assistant is off by default and uses your own provider key or a local model. The desktop app has a token-authenticated localhost REST API, and an MCP server lets AI tools manage tasks.

Everdo

• Free$0

  The full GTD workflow with up to 5 projects, up to 2 areas of responsibility and local network sync.

• Encrypted Sync$1.66

  per month; the billing basis is not shown on the pricing page

  Optional add-on to Free or Pro: end-to-end encrypted online sync through a service run by Everdo, after a 30-day free trial.

• Pro for iOS$39.99

  one-time in-app purchase

  Bought through the App Store. The vendor says this in-app purchase unlocks Everdo Pro on iOS only.

• Pro$99.99

  one-time purchase

  Unlimited projects and areas of responsibility, with a product key that unlocks Pro on every platform. Includes local network sync.

Mindwtr

• Free$0

  All features on every platform, including sync through a service you choose, import, backup, the local API and the MCP server.