Mindwtr vs Todoist

Mindwtr

• People who follow Getting Things Done and want the method built in
• Keeping tasks on your own devices with no account
• Linux users who want the same app on desktop and phone
• Syncing through Dropbox, WebDAV, iCloud or a server you run

Todoist

• People who want one task list on every device they own
• Fast capture: typing a task with its date in a single line
• Households and small teams sharing a few projects

Mindwtr

• It is built for one person: the site says it is not designed for shared workspaces, task assignments or team discussion.
• There is no hosted web app. The browser version (PWA) has to be self-hosted, stores data in localStorage and lacks some desktop features.
• The maker runs no sync service of its own, so syncing depends on iCloud, Dropbox, WebDAV, a shared folder or a server you host.
• It is maintained by one developer and funded by donations through Ko-fi and GitHub Sponsors.

Todoist

• The free plan stops at 5 personal projects and keeps only 1 week of activity history.
• Calendar layout, task durations and custom reminders all need Pro or Business.
• Personal projects are capped at 5 people, even on paid plans.

Mindwtr

Guided GTD workflow

Inbox, Next, Waiting For and Someday lists with projects, areas and contexts. Inbox processing is guided and applies the two-minute rule, and wizards walk through daily and weekly reviews.

Focus, calendar and board views

Focus shows a time-based agenda next to the next actions. A calendar plans dated tasks and subscribes to external calendars and ICS feeds, and a Kanban board moves tasks between status lists.

Quick capture

Tasks are added by a global hotkey, the tray, the share sheet, a widget or voice, and the quick-add line reads contexts and due dates as you type. Spoken tasks are transcribed into the Inbox.

Local data with sync you choose

Tasks are stored as SQLite and JSON on the device. Sync is optional and runs through iCloud, Dropbox, a folder, WebDAV or a self-hosted server, and a JSON export serves as a backup.

Import from other task apps

Importers bring in tasks from Todoist, TickTick, DGT GTD and OmniFocus, and the desktop app can import an Obsidian vault with links back to the source notes.

Optional AI, local API and MCP

An AI assistant is off by default and uses your own provider key or a local model. The desktop app has a token-authenticated localhost REST API, and an MCP server lets AI tools manage tasks.

Todoist

Quick Add

Capture tasks in natural language as they come to you, including recurring due dates and reminders.

List, board and calendar layouts

Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.

Filters, labels and priorities

Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.

Shared projects

Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.

Team workspace

Business adds public and private team projects, folders, roles and permissions, and shared templates.

Ramble and Task Assist

Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.

Mindwtr

• Free$0

  All features on every platform, including sync through a service you choose, import, backup, the local API and the MCP server.

Todoist

• Beginner$0

  5 personal projects, task reminders, list and board layouts, and 3 filter views.

• Pro$5

  per user / month, billed yearly ($60)

  300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.

• Business$8

  per user / month, billed yearly ($96)

  Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.

Mindwtr

No public discounts listed.

Todoist

• Annual discount

  Save 20% with yearly billing

  Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.