Function Point vs Kantata (2026): which should you pick?
As of Nov 12, 2026, Kantata grades higher than Function Point: 2.0 against 1.8 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
Kantata grades higher on value for money. They get the same grade on the free plan, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Function Point
Agency management software for estimates, projects, time and billing
Kantata
Professional services automation for resourcing, projects and billing
Which one is for you
Pick Function Point if
- Fits if you run an agency that bills for time and estimates
- Works for firms that want one system from estimate to invoice
Look elsewhere if
- Pricey if you are small: $53 a user is about four times the dearer quarter of the category
- Not for you if you want to try before paying, as there is no trial or free plan
- Tight if you use QuickBooks or custom reports: those need Optimize at $62
- Watch out: the $58 and $68 monthly prices assume a one-year term
Pick Kantata if
- Fits if you are a services firm that bills clients
- Works for companies on Salesforce, where a native edition exists
Look elsewhere if
- Watch out: no prices are shown, and you must fill in a form to get one
- Not for you if you want a trial or free plan, as none is listed
- Too heavy for internal product teams that only track tasks
- Watch out: a Salesforce-native edition sits beside the standalone one, so check which your quote covers
How we grade them
| 1.8GPAFunction PointWeak | 2.0GPAKantataFair | |
|---|---|---|
| Value for money | D$53 a user a month yearly ($58 monthly), against a $9 middle and $30 for the dearest tenth, and the QuickBooks link needs Optimize at $62. | CNo prices are published: plans are quoted by company size, so there is nothing to compare. |
| Free plan and trial | FNo free plan and no trial are on the pricing page. | FNo free plan or trial is on the pricing page; its calls to action are for a demo. |
| Features | BCRM and estimating, projects, resource forecasting, time, expenses, invoicing and profitability. The listing shows no gap in the agency job. | BResource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access. The listing shows no gap in a services firm's job. |
| Ease of use | CNo store rating on record, and an agency's estimates, rates and resources take setup. | CNo store rating on record, and a firm-wide system needs setup. |
| Platforms and integrations | BWeb and iOS, with QuickBooks Online, Asana, Zapier, Google Calendar, Outlook and Gmail. No desktop or Android app. | BWeb only, with 1,200+ prebuilt connectors, Salesforce, MuleSoft, Workato, QuickBooks and secure APIs. |
| Best for | agencies running estimates, projects, time and billing | professional services firms that need resourcing and billing |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Function Point and Kantata. How we grade
Where they differ
- Function Point also covers tasks, kanban boards, Gantt & timelines, sales pipeline and invoicing.
- Kantata also covers dashboards.
At a glance
| Function Point | Kantata | |
|---|---|---|
| Pricing | Paid | Paid |
| Starts at | $53 per user / month, billed annually ($58 billed monthly) | Not published |
| Free plan | None | None |
| Free trial | None listed | None listed |
| Web | ||
| iOS | ||
| Made by | Function Point Productivity Software Inc. | Kantata |
| Price read from | functionpoint.com | Not confirmed |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Function Point
- Built for agencies. The pricing page lists no free plan or trial.
- The QuickBooks integration, saved custom reports, data visualization and report sharing need the Optimize plan.
- The $58 and $68 monthly prices are based on a one-year subscription term, according to the pricing page.
- The pricing page states no minimum number of users and no setup fee.
Kantata
- No prices are published: the pricing page is a request form, and plans are tailored to company size and goals.
- The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo.
- Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking.
- The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers.
Key features
Function Point
- CRM and estimating
- Sales pipeline and opportunity tracking, estimates and proposals, custom rate cards, and change-order and revision tracking.
- Project management
- Creative briefs, schedule templates, Gantt charts, task dependencies, a Kanban board view and file sharing.
- Resource forecasting
- Forecasts by role and by staff member, including tentative projects, plus PTO tracking and a customizable work calendar.
- Time, expenses and billing
- Billable and non-billable time, expense markup, retainer management, batch invoicing and blended, role or staff rates.
- Profitability reporting
- Profitability by client, project and service, billable versus utilization rates for staff, and margin projection.
Kantata
- Resource management and forecasting
- Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.
- Project management
- Project estimation and forecasting, task tracking, and portfolio and project health views.
- Time and expense tracking
- Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.
- Project accounting
- Cost, burn and margin tracking for each project and across the portfolio.
- Talent network
- External contractors and partners can be added with their own roles, skills, calendars and cost rates.
- AI and MCP connectivity
- An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools.
Plans
Function Point
Standardize$53
per user / month, billed annually ($58 billed monthly)
The base subscription: CRM and estimating, project management, resource and time management, expenses, invoicing and standard profitability reports.
Optimize$62
per user / month, billed annually ($68 billed monthly)
Base subscription plus the QuickBooks integration and business intelligence reporting: saved custom reports, data visualization and report sharing.
Kantata
Pricing could not be confirmed. See kantata.com.
Ways to pay less
Function Point
- Annual discount
Save over 11% with annual billing
Standardize is $53 per user per month billed annually against $58 on a monthly plan, and Optimize is $62 against $68.
Kantata
No public discounts listed.
Common questions
Which is cheaper, Function Point or Kantata?
As of Nov 12, 2026, Function Point starts at $53 per user / month, billed annually ($58 billed monthly), and Kantata has no price we could confirm.
Which has a free plan, Function Point or Kantata?
As of Nov 12, 2026, neither Function Point nor Kantata has a free plan.
Which platforms do Function Point and Kantata run on?
As of Nov 12, 2026, only Function Point lists an iOS app. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.