Klaxoon vs Microsoft Whiteboard (2026): which should you pick?

Pick Klaxoon if

• Fits if you run workshops and want voting and a facilitator view
• Works for a team already on Wrike, Teams or Jira

Look elsewhere if

• Pricey if you are one person, since Starter starts at $24.90 a month
• Tight if you stay free, with 1 open activity and 50 ideas per board
• Watch out: Starter covers 1 to 4 Pro users, and 5 or more needs Enterprise with no public price
• Watch out: Klaxoon says paid amounts are not refunded unless the law requires it
• Skip it if you want a desktop or phone app, as none is named

Pick Microsoft Whiteboard if

• Fits if your meetings are in Teams and you want everyone drawing on one board
• Works for pen users on a Surface Hub or an iPad

Look elsewhere if

• Skip it if your team isn't on Microsoft 365, because a personal account loses cursors and the recycle bin
• Not for you if you want a desktop app on a Mac or Linux, as Microsoft lists neither
• Too light for detailed diagrams and big workshops, with no voting, no timer and image-only export
• Watch out: at work an admin can switch it off, and Copilot features need a separate license

Klaxoon

• Starter covers 1 to 4 Pro users; a larger group needs Enterprise, which starts at 5 Pro users and has no public price.
• The Free plan allows one open activity and 5 contributors per activity.
• Klaxoon says amounts already paid are not refunded unless the law requires it.
• The pages read name no desktop or mobile apps, and the vendor is rebranding the product as Klaxoon by Wrike.

Microsoft Whiteboard

• Microsoft lists apps for Windows, iOS, Android and Surface Hub but none for Mac or Linux, where Whiteboard runs in a browser or in Teams.
• Boards made with a personal account are stored in Azure and lack collaborative cursors, the laser pointer, the roster, a recycle bin and retention policies.
• Whiteboard is not sold on its own: work and school use depends on the organization's Microsoft 365 tenant, where an admin can turn it off.
• Copilot features need a separate Microsoft Copilot license.

Klaxoon

Board whiteboarding

The Board holds ideas, diagrams and shapes, mind maps with connectors, free-hand drawing and imported files, with filters, multiple views and an icon library.

Voting and questions

Dot-voting and question activities collect input from participants, who can join with limited Audience rights.

Facilitation tools

A facilitator can sync all participant screens, run a timer and pause, and manage who has access. Co-facilitation is listed from the Starter plan.

Templates

A library of free templates, with 200+ in total on Starter. Creating your own templates is listed on the paid plans.

Jira sync and integrations

Starter lists integrations with Microsoft Teams, Google Workspace, Wrike and Jira.

Data residency

Customers can choose EMEA or US data centers for their data, included from the Starter plan up at no extra cost.

Microsoft Whiteboard

Infinite canvas with ink and sticky notes

Pens, a highlighter, an eraser and a lasso sit alongside sticky notes, text, images and shapes, and the canvas works with a mouse, a touchscreen or a pen.

Whiteboard in Microsoft Teams

A board can be shared in a Teams meeting, chat or channel and stays available afterwards. The meeting organizer can put other participants in read-only mode.

Templates

More than 60 free templates give a starting structure for exercises such as brainstorming, sprint planning and project development.

Loop components

Microsoft Loop components can be placed on a board and stay in sync with the same component in chats, meetings, emails and documents.

Copilot in Whiteboard

Copilot suggests ideas as sticky notes, sorts notes into categories and summarizes a board. It requires a Microsoft Copilot license.

Automatic saving and share links

Boards save to the Microsoft cloud automatically, a share link invites others to collaborate, and a board can be exported as an image or sent to a OneNote class notebook.

Klaxoon

• Free$0

  One open activity, 5 contributors per activity, 50 ideas per Board, 500 MB storage and the free templates. The page calls it a trial with limited access.

• Starter$24.90

  per host / month, billed annually, up to 4 Pro users

  Unlimited open activities, 20 contributors per activity, 200+ templates, 10 GB storage and Jira sync. Monthly billing is offered on this plan, but its price is not shown.

• EnterpriseCustom

  Starts at 5 Pro users and is priced through sales. Adds SSO (SAML 2.0), admin and governance controls, 1 TB storage, a dedicated customer success manager and AI features in beta.

Microsoft Whiteboard

• Free$0

  The web, Windows, iOS and Android apps with a free Microsoft account. Work and school access comes with an organization's Microsoft 365 tenant, not as a separate purchase.