RegFox vs Wild Apricot (2026): which should you pick?
As of Nov 13, 2026, RegFox and Wild Apricot share a 2.4 GPA, and only RegFox has a free plan.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
They get the same grade on all five counts.
Price, platforms and features side by side. The table says where each price was read and when.
RegFox
Event registration with per-registrant fees and no subscription
Wild Apricot
Membership management software with built-in event tools
Which one is for you
Pick RegFox if
- Fits if you run registrations and want to pay only as people sign up
- Works for events with add-ons, payment plans and waivers
Look elsewhere if
- Tight if you run free events: $0.99 or $1.99 a registrant still applies
- Pricey if you want email, drip campaigns and SMS: $0.02 an email, $9 a month and from $19 a month
- Watch out: a custom domain costs $150 a year per domain on Standard and Premium
- Skip it if you need single sign-on, which is Professional only at $499 a month
Pick Wild Apricot if
- Fits if you run a club or chamber that sells tickets to its members
- Works for groups that want members, site and events in one system
Look elsewhere if
- Pricey if you only sell tickets once or twice a year, as you pay by contacts all year
- Watch out: processors other than Personify Payments carry an extra fee
- Watch out: an account that hasn't upgraded after the trial is deleted
- Tight if your list grows, with $412.25 a month at 5,000 contacts on a 2-year prepay
How we grade them
| 2.4GPARegFoxFair | 2.4GPAWild ApricotFair | |
|---|---|---|
| Value for money | C$0 a month, then $0.99 + 1% per registration (capped at $4.99), plus 2.9% + 30 cents card fees. Professional is $499 a month, which is the dear end. | CFrom $56.10 a month for 100 contacts on a 2-year prepay ($66 monthly), then $130.90 at 500 contacts. That is inside the middle of the category. |
| Free plan and trial | CNo monthly fee and no card to sign up, but free events still cost $0.99 or $1.99 a registrant. No trial. | CA 60-day trial needs no card and there is no free plan. Unupgraded accounts are deleted after it. |
| Features | BPage builder with logic, add-ons, check-in and badges, payment plans, communications and Zapier. Charges apply for email and SMS. | BRegistration, waitlists, member database, website builder, payments, email and mobile check-in all in one. Nothing in the core job is missing. |
| Ease of use | CNo store rating on record. You build the registration form yourself. | CNo store rating on record. You set up a member database, site and forms. |
| Platforms and integrations | BWeb only, but with Zapier, Salesforce, HubSpot, Mailchimp and QuickBooks. The vendor pages don't say which platforms its apps run on. | BWeb plus admin and member mobile apps, with QuickBooks, Mailchimp, Zapier, Make and WordPress listed. |
| Best for | event registration with per-registrant fees | events for clubs and associations that also need members |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: RegFox and Wild Apricot. How we grade
Where they differ
- RegFox also covers reports, email campaigns and sMS marketing.
- Wild Apricot also covers online store.
At a glance
| RegFox | Wild Apricot | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $0 a month, then $0.99 + 1% per registration, capped at $4.99 | $56.10 per month for 100 contacts, billed every 2 years ($66 billed monthly) |
| Free plan | Standard and Premium have no monthly fee and no credit card to sign up; you pay per registration, free events included at $0.99 or $1.99 per registrant. | None |
| Free trial | None listed | 60-day free trial, no credit card required |
| Web | ||
| Made by | Webconnex | Personify |
| Price read from | regfox.com | wildapricot.com |
| Checked | Nov 12, 2026 | Nov 13, 2026 |
Worth knowing
RegFox
- Card fees of 2.9% + 30 cents per transaction apply on top of the per-registration fees when you use Webconnex Payments.
- Standard charges extra for email ($0.02 per email), drip campaigns ($9 a month plus $0.02 per email) and SMS (from $19 a month plus $0.04 per text, with a $49 activation fee).
- A custom domain costs $150 a year per domain on Standard and Premium; single sign-on is Professional only.
- The vendor pages we read do not list which platforms the check-in and attendee apps run on.
Wild Apricot
- Priced by contact count, not by tickets sold; the price rises at each contact tier.
- Charges the per-contact price whether or not you sell tickets, so it costs more than ticket-only tools for one-off events.
- Other payment processors than Personify Payments carry an additional fee.
- After the free trial, an account that has not upgraded is deleted.
Key features
RegFox
- Page builder and conditional logic
- A no-code event page builder, with attendee workflows, tracks and pricing rules driven by conditional logic.
- Add-ons and upgrades
- Sell extras during registration and edit, upgrade or downgrade an attendee afterward.
- Check-in and badges
- A check-in app scans attendees on site; badges print one at a time, in bulk or by export to a printer. Badge printing starts at Premium.
- Payment plans and waivers
- Installment payments, digital waivers, offline payments and memberships, with payment plans and waivers on Premium and up.
- Communication tools
- An email communication center, plus paid drip email campaigns and SMS on Standard and free on higher plans.
- Event CRM and Zapier
- A contact CRM, exports and reports, and a Zapier integration that connects to CRMs, email, accounting and spreadsheet tools.
Wild Apricot
- Event registration
- Event listings with images, custom registration forms, waitlists, guest registration, automated emails and online payment tracking.
- Member database
- A cloud contact and membership database with automated renewals, reminders and a members-only portal.
- Website builder
- Drag-and-drop pages from templates, with member-only pages and a WordPress plugin for existing sites.
- Payments and donations
- Online payments with recurring dues and donations, through Personify Payments or other processors for an extra fee.
- Email and communications
- Scheduled emails, templates and sequences triggered by member actions, with tracking.
- Admin and member apps
- Mobile apps let admins check in attendees and take payments and let members view tickets and update profiles.
Plans
RegFox
Standard$0
per month, plus $0.99 + 1% per registration (capped at $4.99)
Page builder, check-in app, conditional logic, add-ons and analytics. Free events are $0.99 per registrant.
Premium$0
per month, plus $1.99 + 1% per registration (capped at $5.99)
Standard plus badge printing, attendee app, email center, SMS, drip emails, payment plans, digital waivers and CEU certificates. Free events are $1.99 per registrant.
Professional$499
per month, billed annually, plus $1.99 + 1% per registration
Premium plus page-building service, onboarding specialist, dedicated support, custom domain, SSO, data enrichment. Fee capped at $5.99; free events $0.99.
Wild Apricot
100 contacts$56.10
per month for up to 100 contacts, 2-year prepay ($66 monthly)
One-year prepay is $59.40 a month. Every size has the same features.
250 contacts$69.70
per month for up to 250 contacts, 2-year prepay ($82 monthly)
One-year prepay is $73.80 a month.
500 contacts$130.90
per month for up to 500 contacts, 2-year prepay ($154 monthly)
One-year prepay is $138.60 a month.
2,000 contacts$225.25
per month for up to 2,000 contacts, 2-year prepay ($265 monthly)
One-year prepay is $238.50 a month.
5,000 contacts$412.25
per month for up to 5,000 contacts, 2-year prepay ($485 monthly)
One-year prepay is $436.50 a month.
15,000 contacts$496.40
per month for up to 15,000 contacts, 2-year prepay ($584 monthly)
One-year prepay is $525.60 a month; 50,000 contacts is $843.20 on a 2-year prepay.
Ways to pay less
RegFox
No public discounts listed.
Wild Apricot
- Annual discount
10% off one year, 15% off two years prepaid
Prepaying one year saves 10% against monthly billing and prepaying two years saves 15%.
Common questions
Which is cheaper, RegFox or Wild Apricot?
As of Nov 13, 2026, RegFox starts at $0 a month, then $0.99 + 1% per registration, capped at $4.99, and Wild Apricot starts at $56.10 per month for 100 contacts, billed every 2 years ($66 billed monthly).
Which has a free plan, RegFox or Wild Apricot?
As of Nov 13, 2026, only RegFox has a free plan. Wild Apricot does not, though it has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.