The Casual Insider’s Guide
Everything we know about Casual in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Casual
The Insider’s Guide
Visual workflow-style project planner for small teams
Every plan, grade, refund rule and rival among project management tools, read from Casual’s own pages.
Made by Casual Inc. · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Casual’s own pages, its app-store listings and our grades. Every fact in it is on Casual’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 38 of the 149 other project management tools we grade
Casual is a web project management tool that lays tasks out as a connected workflow, with arrows showing which task follows which. Finished workflows can be cloned and restarted, which suits repeatable processes such as onboarding. Plans are priced by the number of users, with unlimited projects on all of them.
To get you started, here are 9 things to know about Casual, taken from its own pages and our grades.
No store rating on record, and workflows have to be drawn before they help.
- 1
Best for small teams planning projects as visual workflows
Casual lays projects out as visual workflows, from $10 a month for 2 users.
- 2
Paid plans start at $10 a month
As its pricing page puts it: $10 per month for 2 users, billed annually ($12 billed monthly).
- 3
You can try it first
14-day free trial, no credit card required. After the trial an account that has not subscribed becomes read-only.
- 4
It runs on Web
Web.
- 5
Visual workflows
Tasks are drawn as boxes joined by arrows that show the order of work, so a whole project reads at a glance.
- 6
Clone and restart
A finished workflow can be copied and started again, which fits repeatable processes.
- 7
Template catalog
Free templates are included on every plan, with how-to guides for several kinds of team.
- 8
A 2.2 GPA, above 38 of 149
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Casual you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Casual at a glance
- Pricing
- Free trial, from $10 per month for 2 users, billed annually ($12 billed monthly)
- Free plan
- No
- Free trial
- 14-day free trial, no credit card required. After the trial an account that has not subscribed becomes read-only.
- Runs on
- Web
- Made by
- Casual Inc.
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for small teams planning projects as visual workflows
Casual lays projects out as visual workflows, from $10 a month for 2 users. After the 14-day trial an account that hasn't subscribed turns read-only, and the page lists web only.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $5 a person a month on yearly billing at every step from 2 to 10 users, inside the cheaper quarter's $6 floor but not under 60% of it. |
| Free plan and trial | C | 14-day free trial with no card, then the account turns read-only. There is no free plan. |
| Features | C | Visual workflows, clone and restart, templates, guest accounts and attachments. It lists no time tracking, resource planning or Gantt. |
| Ease of use | C | No store rating on record, and workflows have to be drawn before they help. |
| Platforms and integrations | C | Web only, with Google Drive, OneDrive, Dropbox and Box file links and no API listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Casual is for
- Fits if you are a team of 2 to 10 who repeat the same projects
- Works for people who think in flowcharts
Who it is not for
- Not for you if you want a free plan: after 14 days an unpaid account is read-only
- Too light for resource planning, time tracking or Gantt charts
- Watch out: prices step up with user count in sets of 2, 5 and 10, and the 20 to 50 user steps show no price
- Skip it if you need a desktop or phone app, as only a web version is listed
Good to know
Good for
- Small teams that run the same process again and again, such as onboarding
- People who want to see task order drawn rather than listed
Worth knowing
- There is no free plan: after the 14-day trial an unsubscribed account becomes read-only.
- Prices rise with the user count, in steps of 2, 5 and 10 users.
- The vendor lists only a web version; no desktop or mobile apps were found on its pages.
- Nonprofits and public schools can ask for special pricing through in-app chat; the amount is not published.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start
Casual is a paid product with a free trial, starting at $10 per month for 2 users, billed annually ($12 billed monthly).
Personal
$10
per month for 2 users, billed annually ($12 billed monthly)
2 users and unlimited projects.
Starter
$25
per month for 5 users, billed annually ($30 billed monthly)
5 users and unlimited projects.
Team
$50
per month for 10 users, billed annually ($60 billed monthly)
10 users and unlimited projects; the page also lists steps for 20, 30, 40 and 50 users without showing their prices.
Enterprise
Custom
50 or more users; contact the vendor for a quote.
Trying it first
14-day free trial, no credit card required. After the trial an account that has not subscribed becomes read-only.
Read from casual.pm on Nov 12, 2026.
Ways to pay less
Nonprofit
Special pricing for public schools and nonprofits
The pricing page says special pricing exists for public schools and non-profit organizations, requested through in-app support chat. No figure is given.
Stated on casual.pm
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Visual workflow-style project planner for small teams. Here is what it does, as its own site describes it, and what it covers: templates, tasks, workflow automation.
Visual workflows, clone and restart, templates, guest accounts and attachments.
- Visual workflows
- Tasks are drawn as boxes joined by arrows that show the order of work, so a whole project reads at a glance.
- Clone and restart
- A finished workflow can be copied and started again, which fits repeatable processes.
- Template catalog
- Free templates are included on every plan, with how-to guides for several kinds of team.
- Guest accounts
- Guests can be invited at no charge on every plan.
- File attachments
- Attach files from Google Drive, OneDrive, Dropbox and Box.
Where it runs
- Web
What it works with
- Google Drive
- OneDrive
- Dropbox
- Box
Casual is made by Casual Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
38/149
Other project management tools it is graded above
Casual's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
It stands best on value for money (B, above 114 of 149) and worst on platforms and integrations (C, above 1).
Its paid plans start at $10 a month, against a middle price of $9 for the category: 70 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 68 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. Casual’s own letter is outlined.
- BValue for moneyAbove 114 of 149
- CFree plan and trialAbove 26 of 149
- CFeaturesAbove 2 of 149
- CEase of useAbove 7 of 149
- CPlatforms and integrationsAbove 1 of 149
Price against what you get
Each dot is one of 128 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Casual is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Casual you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 80 of the 149 other project management tools grade higher. It costs $120 a year.
What you could make
- Tasks and templates: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
What this rests on. Casual’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Trello, Asana, monday.com, Process Street and Kanbanchi
The 5 tools Casual is most often weighed against, with where each one differs from it.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Trello has a free plan. Casual does not, though it has a free trial.
- Only Trello lists macOS, Windows, iOS and Android apps.
- Casual also covers templates.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Asana has a free plan. Casual does not, though it has a free trial.
- Only Asana lists macOS, Windows, iOS and Android apps.
- Casual also covers templates.
- 2.8GPA
monday.com
Free plan · from $9/mo
Board-based work management with automations and dashboards.
- monday.com has a free plan. Casual does not, though it has a free trial.
- Only monday.com lists macOS, Windows, iOS and Android apps.
- Casual also covers templates.
- 2.2GPA
Process Street
Free trial
Checklist-based workflows, SOPs and approvals for operations teams.
- Only Process Street lists iOS and Android apps.
- Process Street also covers forms.
- 2.2GPA
Kanbanchi
Free plan · from $3.97/mo
Kanban boards and Gantt charts for Google Workspace and Microsoft 365.
- Kanbanchi has a free plan. Casual does not, though it has a free trial.
- Only Kanbanchi lists an Android app.
- Casual also covers tasks and workflow automation.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Casual free?
No, Casual is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does Casual cost?
Casual lists 4 plans. Personal: $10 per month for 2 users, billed annually ($12 billed monthly).
What platforms does Casual work on?
Casual is available on Web.
Does Casual offer any discounts?
Casual publicly lists the following: Special pricing for public schools and nonprofits.
Does Casual have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Casual is listed for Web.
Does Casual have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Casual is listed for Web.
Is Casual open source?
Casual is not described as open source on its own site, as read on Nov 12, 2026.
What does Casual integrate with?
Casual's listing names Google Drive, OneDrive, Dropbox and Box. A listing names up to eight integrations, so it may connect to more.
Who makes Casual?
Casual is made by Casual Inc.
What are the alternatives to Casual?
The closest alternatives to Casual in our directory are Trello, Asana, monday.com, Process Street and Kanbanchi.
How does Casual compare with other project management tools?
Casual's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
Is Casual good value for money?
ToolGPA grades Casual B for value for money. Its paid plans start at $10 a month, against a middle price of $9 for the category: 70 of the 121 others that charge start lower.
Could I make my own version of Casual?
To replace Casual you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Casual’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Casual Inc.'s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Casual Inc. Prices change, so check casual.pm before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Casual, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/casual-pm
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Casual: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/casual-pm
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/casual-pm/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Casual, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 150 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Casual’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Casual is a trademark of its owner, and this guide is not made, paid for or approved by Casual Inc. Prices and plans change: check casual.pm before you buy.