Casual vs Trello (2026): which should you pick?

Pick Casual if

• Fits if you are a team of 2 to 10 who repeat the same projects
• Works for people who think in flowcharts

Look elsewhere if

• Not for you if you want a free plan: after 14 days an unpaid account is read-only
• Too light for resource planning, time tracking or Gantt charts
• Watch out: prices step up with user count in sets of 2, 5 and 10, and the 20 to 50 user steps show no price
• Skip it if you need a desktop or phone app, as only a web version is listed

Pick Trello if

• Fits if you plan your work as cards moving across a board, alone or in a small team
• Works for groups of up to 10 who want to share a Workspace without paying

Look elsewhere if

• Pricey if you want a timeline, calendar or table view, as those need Premium at $10 a user a month
• Tight if you're staying free: 10 boards, 10 collaborators, 10MB a file and 250 command runs a month
• Too light for work where one task blocks another, since no dependencies or time tracking are on record
• Skip it if you want AI features or the full Planner for free, as both start on Standard at $5
• Watch out: Enterprise's $17.50 a user is an estimate that changes with user count, and it's billed annually

Casual

• There is no free plan: after the 14-day trial an unsubscribed account becomes read-only.
• Prices rise with the user count, in steps of 2, 5 and 10 users.
• The vendor lists only a web version; no desktop or mobile apps were found on its pages.
• Nonprofits and public schools can ask for special pricing through in-app chat; the amount is not published.

Trello

• The Free plan is capped at 10 collaborators and 10 boards per Workspace, with 10MB per file.
• Calendar, Timeline, Table, Dashboard and Map views are only on Premium and Enterprise.
• AI features and full Planner access start on the Standard plan.
• The Enterprise price is an estimate that depends on user count, and the plan is billed annually.

Casual

Visual workflows

Tasks are drawn as boxes joined by arrows that show the order of work, so a whole project reads at a glance.

Clone and restart

A finished workflow can be copied and started again, which fits repeatable processes.

Template catalog

Free templates are included on every plan, with how-to guides for several kinds of team.

Guest accounts

Guests can be invited at no charge on every plan.

File attachments

Attach files from Google Drive, OneDrive, Dropbox and Box.

Trello

Boards, lists and cards

Work is laid out as cards in lists on a board. Cards are unlimited on every plan; the Free plan allows up to 10 boards per Workspace.

Inbox

Captures to-dos from email, Slack and other sources into a personal Inbox. It is included on the Free plan.

Planner

Brings a synced calendar into Trello so blocks of focus time can be set aside for work. Full Planner access starts on the Standard plan.

Automation

Built-in automation is metered by Workspace command runs: 250 a month on Free, 1,000 on Standard and unlimited on Premium.

Premium views

Premium adds Calendar, Timeline, Table, Dashboard and Map views, including Workspace-level views that span boards.

Power-Ups and integrations

Power-Ups link boards to other tools, with unlimited Power-Ups per board on every plan. An MCP server connects Trello to AI tools.

Casual

• Personal$10

  per month for 2 users, billed annually ($12 billed monthly)

  2 users and unlimited projects.

• Starter$25

  per month for 5 users, billed annually ($30 billed monthly)

  5 users and unlimited projects.

• Team$50

  per month for 10 users, billed annually ($60 billed monthly)

  10 users and unlimited projects; the page also lists steps for 20, 30, 40 and 50 users without showing their prices.

• EnterpriseCustom

  50 or more users; contact the vendor for a quote.

Trello

• Free$0

  Up to 10 collaborators and 10 boards per Workspace, unlimited cards and Power-Ups, and 250 command runs a month.

• Standard$5

  per user / month, billed annually ($6 billed monthly)

  Unlimited boards, AI features, full Planner, card mirroring, custom fields, 250MB per file and 1,000 command runs a month.

• Premium$10

  per user / month, billed annually ($12.50 billed monthly)

  Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited command runs, and admin and security controls.

• Enterprise$17.50

  per user / month, billed annually ($210 per user a year)

  Estimated price that depends on user count. Adds unlimited Workspaces, organization-wide permissions and Atlassian Guard Standard.

Casual

• Nonprofit

  Special pricing for public schools and nonprofits

  The pricing page says special pricing exists for public schools and non-profit organizations, requested through in-app support chat. No figure is given.

Trello

• Annual discount

  Lower per-user price with annual billing

  Standard is $5 per user / month billed annually against $6 monthly (about 17% less), and Premium is $10 against $12.50 (20% less).

• Nonprofit

  Atlassian nonprofit discount covers Trello

  Trello's pricing FAQ confirms a nonprofit community discount. Atlassian's nonprofit program lists 50-100% off its apps, Trello included, for eligible organizations.

• Education

  50% off for academic institutions

  Atlassian's licensing page lists academic licenses at 50% off Trello Standard, Premium and Enterprise, and classroom licenses for students and teachers at 75% off Standard and Premium.