Casual vs Kanbanchi (2026): which should you pick?
As of Nov 12, 2026, Casual and Kanbanchi share a 2.2 GPA, and only Kanbanchi has a free plan.
Checked Oct 9, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Casual grades higher on value for money. Kanbanchi grades higher on features and platforms. They get the same grade on the free plan and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Casual
Visual workflow-style project planner for small teams
Kanbanchi
Kanban boards and Gantt charts for Google Workspace and Microsoft 365
Which one is for you
Pick Casual if
- Fits if you are a team of 2 to 10 who repeat the same projects
- Works for people who think in flowcharts
Look elsewhere if
- Not for you if you want a free plan: after 14 days an unpaid account is read-only
- Too light for resource planning, time tracking or Gantt charts
- Watch out: prices step up with user count in sets of 2, 5 and 10, and the 20 to 50 user steps show no price
- Skip it if you need a desktop or phone app, as only a web version is listed
Pick Kanbanchi if
- Fits if your organization runs on Google Workspace
- Works for schools and non-profits, which get 25% off yearly plans
Look elsewhere if
- Pricey if you want the Gantt chart, dependencies, swimlanes or time tracker, as Professional is $30.97 a seat for 2 seats
- Tight if you're staying free, because each board stops at 36 cards and then goes read-only
- Skip it if you want a proper iPhone app, since there's no App Store app, only the web app on your home screen
- Watch out: Essential has caps such as 1 checklist per card, and the trial of the paid features lasts 7 days
- Watch out: the 'from' prices assume more seats; for 2 seats Premium is $11.97 each, not the $6.47 listed
How we grade them
| 2.2GPACasualFair | 2.2GPAKanbanchiFair | |
|---|---|---|
| Value for money | B$5 a person a month on yearly billing at every step from 2 to 10 users, inside the cheaper quarter's $6 floor but not under 60% of it. | DEssential is $3.97 a seat a month billed annually, which looks low until you read the caps, like 1 checklist per card. Everything the tagline promises, the Gantt chart, dependencies, the time tracker, sits on Professional: listed from $24.47 and $30.97 a seat for two seats, three times this category's middle price. |
| Free plan and trial | C14-day free trial with no card, then the account turns read-only. There is no free plan. | CWhen the 7-day trial ends you drop to a free plan that keeps every feature but allows 36 cards per board, and a board that goes over turns read-only. One real project will hit that. |
| Features | CVisual workflows, clone and restart, templates, guest accounts and attachments. It lists no time tracking, resource planning or Gantt. | BBoards with real-time updates, a Gantt chart you drag to reschedule, task dependencies, swimlanes, a time tracker that exports to Google Sheets, a team workload view, and burn-up, burn-down and cumulative flow reports. The job is covered; it's just spread across five plans. |
| Ease of use | CNo store rating on record, and workflows have to be drawn before they help. | CNo store rating on record. Signing in with the Google account you already have is quick, and board sharing uses plain Drive permissions, but you still build every board yourself and then work out which of five plans holds the feature you wanted. |
| Platforms and integrations | CWeb only, with Google Drive, OneDrive, Dropbox and Box file links and no API listed. | BWeb plus an Android app, and no App Store app at all: on an iPhone or iPad you add the web app to your home screen. It ties deep into Google Drive, Calendar, Gmail, Sheets and Forms, or OneDrive and Outlook on the Microsoft side. |
| Best for | small teams planning projects as visual workflows | teams that live in Google Workspace |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Casual and Kanbanchi. How we grade
Price against what you get
Casual starts at $10 a month and scores 2.0 out of 4 on features, ease of use and platforms. Kanbanchi starts at $3.97 a month for each person and scores 2.7.
Kanbanchi scores higher and starts $6.03 a month lower. Of the other project management tools on the chart, 56 score higher than Casual for less, and 2 score higher than Kanbanchi for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Casual also covers tasks and workflow automation.
- Kanbanchi also covers kanban boards, Gantt & timelines, time tracking and reports.
At a glance
| Casual | Kanbanchi | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $10 per month for 2 users, billed annually ($12 billed monthly) | $3.97 per seat / month, billed annually |
| Free plan | None | Free plan once the trial ends: every feature stays available, but each board is limited to 36 cards and becomes read-only when it goes over. |
| Free trial | 14-day free trial, no credit card required. After the trial an account that has not subscribed becomes read-only. | 7-day free trial of all premium features |
| Web | ||
| Android | ||
| Made by | Casual Inc. | Kanbanchi LTD |
| Price read from | casual.pm | kanbanchi.com |
| Checked | Nov 12, 2026 | Oct 9, 2026 |
Worth knowing
Casual
- There is no free plan: after the 14-day trial an unsubscribed account becomes read-only.
- Prices rise with the user count, in steps of 2, 5 and 10 users.
- The vendor lists only a web version; no desktop or mobile apps were found on its pages.
- Nonprofits and public schools can ask for special pricing through in-app chat; the amount is not published.
Kanbanchi
- The free plan limits each board to 36 cards, and a board over the limit becomes read-only.
- The Gantt chart, time tracker, swimlanes and team workload view are only on Professional and Enterprise.
- Per-seat prices depend on team size: Premium is listed from $6.47, but the calculator shows $11.97 per seat for 2 seats on annual billing.
- There is no App Store app. iPhone and iPad users add the web app to their home screen; Android has a Google Play app.
Key features
Casual
- Visual workflows
- Tasks are drawn as boxes joined by arrows that show the order of work, so a whole project reads at a glance.
- Clone and restart
- A finished workflow can be copied and started again, which fits repeatable processes.
- Template catalog
- Free templates are included on every plan, with how-to guides for several kinds of team.
- Guest accounts
- Guests can be invited at no charge on every plan.
- File attachments
- Attach files from Google Drive, OneDrive, Dropbox and Box.
Kanbanchi
- Kanban boards stored in Google Drive
- Boards are kept as files in Google Drive and shared with the same access permissions as other Drive files. Changes appear for collaborators in real time.
- Gantt chart
- A board can be switched to a Gantt chart, where dragging the edge of a bar changes the schedule on the board as well. It comes with the Professional plan, as do task dependencies.
- Time tracker
- The Professional plan tracks time spent on cards and can export time tracker data to Google Sheets.
- Google Workspace integration
- Cards can be created from Gmail and Google Forms, dates pushed to Google Calendar, and files attached from Drive. Shared Drives and Vault integration need Enterprise.
- Reports
- Built-in reports drawn from board data include burn-up and burn-down charts, a cumulative flow diagram and a performance chart.
- Microsoft 365 version
- With a Microsoft account, data is kept in OneDrive and tasks can be created from Outlook emails. Creating boards in SharePoint is limited to the Enterprise plan.
Plans
Casual
Personal$10
per month for 2 users, billed annually ($12 billed monthly)
2 users and unlimited projects.
Starter$25
per month for 5 users, billed annually ($30 billed monthly)
5 users and unlimited projects.
Team$50
per month for 10 users, billed annually ($60 billed monthly)
10 users and unlimited projects; the page also lists steps for 20, 30, 40 and 50 users without showing their prices.
EnterpriseCustom
50 or more users; contact the vendor for a quote.
Kanbanchi
Free$0
All features with a limit of 36 cards per board; a board over the limit becomes read-only. Accounts move here when the trial ends.
Essential$3.97
per seat / month, billed annually ($5.99 billed monthly)
Fixed price. Unlimited kanban boards, cards and collaborators, board templates and Drive attachments, with caps such as 1 checklist per card.
Premium$11.97
per seat / month, billed annually, for 2 seats
Listed as from $6.47; the per-seat price falls as seats are added. Adds multiple board views, subcards, card templates, roles, saved filters and backups.
Professional$30.97
per seat / month, billed annually, for 2 seats
Listed as from $24.47; the per-seat price falls as seats are added. Adds the Gantt chart, task dependencies, swimlanes, time tracker and team workload view.
Enterprisefrom $9.95
per seat / month, billed annually, from 100 seats
Custom price from 100 seats; the calculator shows $79.95 per seat for 2 seats. Adds multi-level admin, Google groups sharing and Google Vault integration.
Ways to pay less
Casual
- Nonprofit
Special pricing for public schools and nonprofits
The pricing page says special pricing exists for public schools and non-profit organizations, requested through in-app support chat. No figure is given.
Kanbanchi
- Annual discount
Lower per-seat price with annual billing
Essential is $3.97 per seat / month billed annually against $5.99 billed monthly. The listed minimums are $6.47 against $9.49 for Premium and $24.47 against $32.49 for Professional.
- Education
25% off for educational institutions
Educational institutions are eligible for a 25% discount on the Premium, Professional or Enterprise plan with yearly billing, arranged by contacting Kanbanchi.
- Nonprofit
25% off for non-profit organizations
Non-profit organizations are eligible for a 25% discount on the Premium, Professional or Enterprise plan with annual billing. An application form is required.
Common questions
Which is cheaper, Casual or Kanbanchi?
As of Nov 12, 2026, Casual starts at $10 per month for 2 users, billed annually ($12 billed monthly), and Kanbanchi starts at $3.97 per seat / month, billed annually. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Casual or Kanbanchi?
As of Nov 12, 2026, only Kanbanchi has a free plan. Casual does not, though it has a free trial.
Which platforms do Casual and Kanbanchi run on?
As of Nov 12, 2026, only Kanbanchi lists an Android app. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.