Kanbanchi vs KanbanFlow

Kanbanchi

• Organizations that run on Google Workspace
• Schools and non-profits, which get 25% off yearly plans
• Teams that want Gantt charts and time tracking tied to Google Calendar

KanbanFlow

• People who time their work with the Pomodoro technique
• Teams that want a simple kanban board with WIP limits
• Users who want unlimited boards on a free plan with no time limit

Kanbanchi

• The free plan limits each board to 36 cards, and a board over the limit becomes read-only.
• The Gantt chart, time tracker, swimlanes and team workload view are only on Professional and Enterprise.
• Per-seat prices depend on team size: Premium is listed from $6.47, but the calculator shows $11.97 per seat for 2 seats on annual billing.
• There is no App Store app. iPhone and iPad users add the web app to their home screen; Android has a Google Play app.

KanbanFlow

• Swimlanes, file attachments, search, custom fields and the timeline view are Premium features.
• The analytics charts, the API, Zapier and the file-storage integrations also need Premium.
• Two-factor authentication, view-only and custom permission roles are limited to Premium.
• The site lists no native mobile or desktop apps; phones use a mobile web app added to the home screen.

Kanbanchi

Kanban boards stored in Google Drive

Boards are kept as files in Google Drive and shared with the same access permissions as other Drive files. Changes appear for collaborators in real time.

Gantt chart

A board can be switched to a Gantt chart, where dragging the edge of a bar changes the schedule on the board as well. It comes with the Professional plan, as do task dependencies.

Time tracker

The Professional plan tracks time spent on cards and can export time tracker data to Google Sheets.

Google Workspace integration

Cards can be created from Gmail and Google Forms, dates pushed to Google Calendar, and files attached from Drive. Shared Drives and Vault integration need Enterprise.

Reports

Built-in reports drawn from board data include burn-up and burn-down charts, a cumulative flow diagram and a performance chart.

Microsoft 365 version

With a Microsoft account, data is kept in OneDrive and tasks can be created from Outlook emails. Creating boards in SharePoint is limited to the Enterprise plan.

KanbanFlow

Kanban board with WIP limits

Columns are customized to match a workflow, and each can carry a limit on how many tasks it holds. Subtasks are checked off directly on the board.

Pomodoro and stopwatch timers

Time is tracked on a task with a Pomodoro timer or a plain stopwatch, or logged by hand. The time spent report filters and groups the logged time.

Swimlanes and relations

Premium boards can be split into horizontal swimlanes, and tasks can be related to one another across boards, for example to a portfolio board.

Timeline view

A Premium timeline, labeled Timeline / Gantt, spreads tasks across days so they can be dragged or resized to adjust the plan.

Analytics and forecasting

Premium adds cumulative flow, burndown, throughput and cycle and lead time charts, plus Monte Carlo forecasting of future outcomes.

API and integrations

Premium includes a REST API with webhooks, Zapier, adding tasks by email, a calendar feed, and file attachments from Dropbox, Google Drive, OneDrive and Box.

Kanbanchi

• Free$0

  All features with a limit of 36 cards per board; a board over the limit becomes read-only. Accounts move here when the trial ends.

• Essential$3.97

  per seat / month, billed annually ($5.99 billed monthly)

  Fixed price. Unlimited kanban boards, cards and collaborators, board templates and Drive attachments, with caps such as 1 checklist per card.

• Premium$11.97

  per seat / month, billed annually, for 2 seats

  Listed as from $6.47; the per-seat price falls as seats are added. Adds multiple board views, subcards, card templates, roles, saved filters and backups.

• Professional$30.97

  per seat / month, billed annually, for 2 seats

  Listed as from $24.47; the per-seat price falls as seats are added. Adds the Gantt chart, task dependencies, swimlanes, time tracker and team workload view.

• Enterprisefrom $9.95

  per seat / month, billed annually, from 100 seats

  Custom price from 100 seats; the calculator shows $79.95 per seat for 2 seats. Adds multi-level admin, Google groups sharing and Google Vault integration.

KanbanFlow

• Free$0

  Unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, Pomodoro and stopwatch timers, the time spent report and standard support.

• Premium$5

  per user / month; 10% discount when paying per year

  Adds swimlanes, file attachments, custom fields, search, a timeline view, analytics charts, the API and webhooks, Zapier, two-factor authentication and priority support.

Kanbanchi

• Annual discount

  Lower per-seat price with annual billing

  Essential is $3.97 per seat / month billed annually against $5.99 billed monthly. The listed minimums are $6.47 against $9.49 for Premium and $24.47 against $32.49 for Professional.

• Education

  25% off for educational institutions

  Educational institutions are eligible for a 25% discount on the Premium, Professional or Enterprise plan with yearly billing, arranged by contacting Kanbanchi.

• Nonprofit

  25% off for non-profit organizations

  Non-profit organizations are eligible for a 25% discount on the Premium, Professional or Enterprise plan with annual billing. An application form is required.

KanbanFlow

• Annual discount

  10% off when paying yearly

  The pricing page gives a 10% discount on Premium when it is paid per year instead of per month.