KanbanFlow vs MeisterTask
We give KanbanFlow a 3.6 GPA and MeisterTask a 3.4, out of 4.0. KanbanFlow grades higher on value for money and the free plan. MeisterTask grades higher on ease of use and platforms. They get the same grade on features.
Price, platforms and features side by side. The table says where each price was read and when.
KanbanFlow
Kanban boards with a built-in Pomodoro timer and time tracking
MeisterTask
Kanban task boards with shared notes, hosted in Germany
How we grade them
| 3.6GPAKanbanFlowExcellent | 3.4GPAMeisterTaskVery good | |
|---|---|---|
| Value for money | APremium is $5 a user a month, with 10% off when you pay per year. That's the cheap end of this category, and it's the only paid plan. It adds swimlanes, file attachments, custom fields, a timeline view, analytics charts and the API. | CPro is €13.50 a user a month billed annually, or €17.50 monthly, where plans in this category typically start around $8. Subtasks, custom fields and timeline views need Business at €24. Prices vary by region, so yours may differ. |
| Free plan and trial | AThe free version has no time limit, with unlimited boards and tasks, WIP limits, subtasks, recurring tasks, both timers and a time spent report. Plenty of people could stay on it. You'll miss file attachments and search, which are Premium. | BBasic is free, with unlimited tasks, time tracking and unlimited free Viewer seats. But it stops at 3 projects, 5 notes and 5 Content Manager seats, and there are no automations, recurring tasks, integrations or API access. |
| Features | AIt does kanban fully. Columns with work-in-progress limits, subtasks you tick off on the board, and time tracked by Pomodoro, stopwatch or hand. Premium adds swimlanes, a timeline, and cumulative flow, burndown and cycle time charts, with Monte Carlo forecasting. | AKanban boards, a notes knowledge base written together in real time, 5 preset reports, built-in time tracking and Meister AI on every plan. Pro adds automations and recurring tasks, and Business adds a Gantt timeline that shows dependencies. |
| Ease of use | BThere's no App Store rating on record for it, so a B is as high as we go. It's a board and a timer in your browser, which is about as simple as this category gets. | A4.6 from about 1,800 App Store ratings. Tasks sit on boards with sections you name yourself, and people who only need to look can have a free Viewer seat. |
| Platforms and integrations | BIt's a web app. The site lists no native mobile or desktop apps, so on a phone you add the mobile web app to your home screen. Premium brings a REST API with webhooks, Zapier, a calendar feed, and attachments from Dropbox, Google Drive, OneDrive and Box. | AWeb, iPhone and Android. It connects to MindMeister, Slack, Microsoft Teams, Zendesk, GitHub, Google Drive and Dropbox, and there's an API, though integrations and API access start on Pro. No Mac or Windows download is listed. |
| Best for | kanban with a Pomodoro timer built in | task boards with team notes, hosted in Germany |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: KanbanFlow and MeisterTask. How we grade
Where they differ
- KanbanFlow starts at $5 per user / month (10% off when paid yearly). MeisterTask starts at €13.50 per user / month, billed annually (euro reference price).
- Only MeisterTask lists iOS and Android apps.
- KanbanFlow also covers Pomodoro timer and reports.
- MeisterTask also covers wiki and tasks.
At a glance
| KanbanFlow | MeisterTask | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $5 per user / month (10% off when paid yearly) | €13.50 per user / month, billed annually (euro reference price) |
| Free plan | Free version with no time limit: unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, and the Pomodoro and stopwatch timers with a time spent report. | Basic plan: unlimited tasks, up to 3 projects, 5 notes and 5 Content Manager seats, 20 Meister AI credits a month, 20 MB per attachment, and unlimited free Viewer seats. |
| Free trial | 14-day free trial of Premium | 14-day trial of Business features on new accounts, which then move to the free Basic plan unless upgraded |
| Web | ||
| iOS | ||
| Android | ||
| Made by | CodeKick AB | MeisterLabs GmbH |
| Price read from | kanbanflow.com | meistertask.com |
| Checked | Oct 9, 2026 | Oct 9, 2026 |
Who each one suits
KanbanFlow
- People who time their work with the Pomodoro technique
- Teams that want a simple kanban board with WIP limits
- Users who want unlimited boards on a free plan with no time limit
MeisterTask
- Teams that want task boards and documentation in one tool
- Organizations that need their data hosted in Germany
- Teams with many read-only stakeholders, since Viewer seats are free and unlimited
Worth knowing
KanbanFlow
- Swimlanes, file attachments, search, custom fields and the timeline view are Premium features.
- The analytics charts, the API, Zapier and the file-storage integrations also need Premium.
- Two-factor authentication, view-only and custom permission roles are limited to Premium.
- The site lists no native mobile or desktop apps; phones use a mobile web app added to the home screen.
MeisterTask
- Pricing varies by region: the vendor publishes euro reference prices and says other regions may be charged differently. All prices exclude VAT.
- The Basic plan stops at 3 projects and 5 notes, and has no third-party integrations, automations, recurring tasks or API access.
- Timeline views, subtasks and custom fields need Business; the workload planner, portfolios and SAML single sign-on are Enterprise only.
- The apps page links to iOS and Android apps only. The pricing page mentions desktop apps, but no Mac or Windows download is listed.
Key features
KanbanFlow
- Kanban board with WIP limits
- Columns are customized to match a workflow, and each can carry a limit on how many tasks it holds. Subtasks are checked off directly on the board.
- Pomodoro and stopwatch timers
- Time is tracked on a task with a Pomodoro timer or a plain stopwatch, or logged by hand. The time spent report filters and groups the logged time.
- Swimlanes and relations
- Premium boards can be split into horizontal swimlanes, and tasks can be related to one another across boards, for example to a portfolio board.
- Timeline view
- A Premium timeline, labeled Timeline / Gantt, spreads tasks across days so they can be dragged or resized to adjust the plan.
- Analytics and forecasting
- Premium adds cumulative flow, burndown, throughput and cycle and lead time charts, plus Monte Carlo forecasting of future outcomes.
- API and integrations
- Premium includes a REST API with webhooks, Zapier, adding tasks by email, a calendar feed, and file attachments from Dropbox, Google Drive, OneDrive and Box.
MeisterTask
- Kanban project boards
- Tasks sit on boards with customizable sections and carry attachments, comments, due dates, tags and watchers. The Basic plan allows 3 projects.
- Notes knowledge base
- Shared notes are built from content blocks, grouped into folders and written together in real time. Basic allows 5 notes; paid plans have no limit.
- Timeline views
- Tasks or projects can be laid out on a Gantt timeline to show deadlines, overlaps and dependencies. Timeline is included from the Business plan.
- Reports and time tracking
- Every plan has 5 preset reports and built-in time tracking on tasks. Custom reports and a per-member team overview are added on Business.
- Meister AI
- AI features search the notes knowledge base and help with writing. Each request uses one credit: 20 a month on Basic, 75 on Pro and 350 on Business.
- Automations and recurring tasks
- From the Pro plan, tasks can repeat automatically and automations take over routine workflow steps. Pro also opens the API and third-party integrations.
Plans
KanbanFlow
Free$0
Unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, Pomodoro and stopwatch timers, the time spent report and standard support.
Premium$5
per user / month; 10% discount when paying per year
Adds swimlanes, file attachments, custom fields, search, a timeline view, analytics charts, the API and webhooks, Zapier, two-factor authentication and priority support.
MeisterTask
Basic€0
Unlimited tasks, 3 projects, 5 notes, 5 Content Manager seats, 20 AI credits a month and 7-day version history. Labelled Free on the pricing page.
Pro€13.50
per user / month, billed annually (€17.50 billed monthly)
Unlimited projects and notes, private projects, external sharing, recurring tasks and automations, integrations, API access and 75 AI credits a month.
Business€24
per user / month, billed annually (€31 billed monthly)
Adds timeline views, subtasks, custom fields, custom reports, roles and permissions, group sharing, 350 AI credits a month and priority email and phone support.
EnterpriseCustom
Adds the workload planner, multiple portfolios, SAML single sign-on, compliance exports, a dedicated customer success manager and payment by invoice.
Ways to pay less
KanbanFlow
- Annual discount
10% off when paying yearly
The pricing page gives a 10% discount on Premium when it is paid per year instead of per month.
MeisterTask
- Annual discount
Up to 22% off with yearly billing
The pricing page advertises savings of up to 22% for yearly billing. In euros, Pro drops from €17.50 to €13.50 and Business from €31 to €24 per user / month.
- Education
50% off for students and educators
MeisterTask's published pricing lists a 50% discount for students, educators and educational institutions, arranged by contacting the support team.
- Nonprofit
50% off for non-profits
The same 50% discount is offered to non-profit organizations. It is not applied automatically: the vendor asks applicants to contact its support team.
- By country
Lower price shown to buyers in India
MeisterTask says it uses geo-based pricing. Read from India on Oct 9, 2026, its pricing page shows Pro at $7 per user / month on yearly billing, against the €13.50 euro reference price.
