Kanban Tool vs KanbanFlow

Kanban Tool

• Teams that run kanban with WIP limits and flow metrics
• Organizations that must keep board data on their own servers
• Two-person teams whose work fits on the free plan's 2 boards

KanbanFlow

• People who time their work with the Pomodoro technique
• Teams that want a simple kanban board with WIP limits
• Users who want unlimited boards on a free plan with no time limit

Kanban Tool

• The Free plan is limited to 2 boards and 2 users and has no file attachments.
• Time tracking, process automation and user groups are only on the Enterprise plan at $11 per user / month.
• The pricing page shows one per-user monthly price; annual billing exists, but its price is not listed.
• Kanban Tool On-Site is sold in 10-user annual license packs, with pricing only on request.

KanbanFlow

• Swimlanes, file attachments, search, custom fields and the timeline view are Premium features.
• The analytics charts, the API, Zapier and the file-storage integrations also need Premium.
• Two-factor authentication, view-only and custom permission roles are limited to Premium.
• The site lists no native mobile or desktop apps; phones use a mobile web app added to the home screen.

Kanban Tool

Kanban boards with swimlanes

Work is shown as cards on boards with horizontal swimlanes, work-in-progress limits, collapsible columns and predefined, customizable board templates.

Real-time collaboration

Board changes appear across team devices as they happen, with comments, task assignments, email notifications and due date reminders.

Flow analytics

A cumulative flow diagram, cycle time reports and breakdown charts show where work is piling up. Board analytics are included on every plan.

Time tracking and automation

The Enterprise plan adds time tracking with time reports and process automation. Recurring and postponed tasks with reminders are also listed.

Power-Ups

More than 30 optional Power-Ups add an interactive calendar, task dependencies, card covers, checklists and developer tools for custom styles and scripts.

AI Assistant

The assistant builds a board from a description of the work and suggests checklist items and tasks, using an OpenAI integration.

KanbanFlow

Kanban board with WIP limits

Columns are customized to match a workflow, and each can carry a limit on how many tasks it holds. Subtasks are checked off directly on the board.

Pomodoro and stopwatch timers

Time is tracked on a task with a Pomodoro timer or a plain stopwatch, or logged by hand. The time spent report filters and groups the logged time.

Swimlanes and relations

Premium boards can be split into horizontal swimlanes, and tasks can be related to one another across boards, for example to a portfolio board.

Timeline view

A Premium timeline, labeled Timeline / Gantt, spreads tasks across days so they can be dragged or resized to adjust the plan.

Analytics and forecasting

Premium adds cumulative flow, burndown, throughput and cycle and lead time charts, plus Monte Carlo forecasting of future outcomes.

API and integrations

Premium includes a REST API with webhooks, Zapier, adding tasks by email, a calendar feed, and file attachments from Dropbox, Google Drive, OneDrive and Box.

Kanban Tool

• Free$0

  2 boards and 2 users, without file attachments.

• Team$6

  per user / month; annual billing also offered, price not listed

  Unlimited boards and file attachments, with real-time board updates and board analytics.

• Enterprise$11

  per user / month; annual billing also offered, price not listed

  Everything in Team, plus time tracking and reporting, user groups management and process automation.

• Kanban Tool On-SiteCustom

  The Enterprise product installed on your own server, sold in 10-user annual license packs with pricing on request.

KanbanFlow

• Free$0

  Unlimited boards and tasks, WIP limits, subtasks, filters, recurring tasks, Pomodoro and stopwatch timers, the time spent report and standard support.

• Premium$5

  per user / month; 10% discount when paying per year

  Adds swimlanes, file attachments, custom fields, search, a timeline view, analytics charts, the API and webhooks, Zapier, two-factor authentication and priority support.

Kanban Tool

• Nonprofit

  Nonprofit pricing on request

  Kanban Tool says it gives significant discounts to non-profit organizations. The amount is not published and is arranged by contacting the company.

• Education

  Educational pricing on request

  Educational organizations are offered discounted pricing on the same terms: no published rate, arranged by contacting the company.

• Other savings

  Reduced pricing above 50 users

  The support pages state that accounts with more than 50 users get reduced pricing, arranged with the sales team.

KanbanFlow

• Annual discount

  10% off when paying yearly

  The pricing page gives a 10% discount on Premium when it is paid per year instead of per month.