Kanban Tool vs Kanbanchi

Kanban Tool

• Teams that run kanban with WIP limits and flow metrics
• Organizations that must keep board data on their own servers
• Two-person teams whose work fits on the free plan's 2 boards

Kanbanchi

• Organizations that run on Google Workspace
• Schools and non-profits, which get 25% off yearly plans
• Teams that want Gantt charts and time tracking tied to Google Calendar

Kanban Tool

• The Free plan is limited to 2 boards and 2 users and has no file attachments.
• Time tracking, process automation and user groups are only on the Enterprise plan at $11 per user / month.
• The pricing page shows one per-user monthly price; annual billing exists, but its price is not listed.
• Kanban Tool On-Site is sold in 10-user annual license packs, with pricing only on request.

Kanbanchi

• The free plan limits each board to 36 cards, and a board over the limit becomes read-only.
• The Gantt chart, time tracker, swimlanes and team workload view are only on Professional and Enterprise.
• Per-seat prices depend on team size: Premium is listed from $6.47, but the calculator shows $11.97 per seat for 2 seats on annual billing.
• There is no App Store app. iPhone and iPad users add the web app to their home screen; Android has a Google Play app.

Kanban Tool

Kanban boards with swimlanes

Work is shown as cards on boards with horizontal swimlanes, work-in-progress limits, collapsible columns and predefined, customizable board templates.

Real-time collaboration

Board changes appear across team devices as they happen, with comments, task assignments, email notifications and due date reminders.

Flow analytics

A cumulative flow diagram, cycle time reports and breakdown charts show where work is piling up. Board analytics are included on every plan.

Time tracking and automation

The Enterprise plan adds time tracking with time reports and process automation. Recurring and postponed tasks with reminders are also listed.

Power-Ups

More than 30 optional Power-Ups add an interactive calendar, task dependencies, card covers, checklists and developer tools for custom styles and scripts.

AI Assistant

The assistant builds a board from a description of the work and suggests checklist items and tasks, using an OpenAI integration.

Kanbanchi

Kanban boards stored in Google Drive

Boards are kept as files in Google Drive and shared with the same access permissions as other Drive files. Changes appear for collaborators in real time.

Gantt chart

A board can be switched to a Gantt chart, where dragging the edge of a bar changes the schedule on the board as well. It comes with the Professional plan, as do task dependencies.

Time tracker

The Professional plan tracks time spent on cards and can export time tracker data to Google Sheets.

Google Workspace integration

Cards can be created from Gmail and Google Forms, dates pushed to Google Calendar, and files attached from Drive. Shared Drives and Vault integration need Enterprise.

Reports

Built-in reports drawn from board data include burn-up and burn-down charts, a cumulative flow diagram and a performance chart.

Microsoft 365 version

With a Microsoft account, data is kept in OneDrive and tasks can be created from Outlook emails. Creating boards in SharePoint is limited to the Enterprise plan.

Kanban Tool

• Free$0

  2 boards and 2 users, without file attachments.

• Team$6

  per user / month; annual billing also offered, price not listed

  Unlimited boards and file attachments, with real-time board updates and board analytics.

• Enterprise$11

  per user / month; annual billing also offered, price not listed

  Everything in Team, plus time tracking and reporting, user groups management and process automation.

• Kanban Tool On-SiteCustom

  The Enterprise product installed on your own server, sold in 10-user annual license packs with pricing on request.

Kanbanchi

• Free$0

  All features with a limit of 36 cards per board; a board over the limit becomes read-only. Accounts move here when the trial ends.

• Essential$3.97

  per seat / month, billed annually ($5.99 billed monthly)

  Fixed price. Unlimited kanban boards, cards and collaborators, board templates and Drive attachments, with caps such as 1 checklist per card.

• Premium$11.97

  per seat / month, billed annually, for 2 seats

  Listed as from $6.47; the per-seat price falls as seats are added. Adds multiple board views, subcards, card templates, roles, saved filters and backups.

• Professional$30.97

  per seat / month, billed annually, for 2 seats

  Listed as from $24.47; the per-seat price falls as seats are added. Adds the Gantt chart, task dependencies, swimlanes, time tracker and team workload view.

• Enterprisefrom $9.95

  per seat / month, billed annually, from 100 seats

  Custom price from 100 seats; the calculator shows $79.95 per seat for 2 seats. Adds multi-level admin, Google groups sharing and Google Vault integration.

Kanban Tool

• Nonprofit

  Nonprofit pricing on request

  Kanban Tool says it gives significant discounts to non-profit organizations. The amount is not published and is arranged by contacting the company.

• Education

  Educational pricing on request

  Educational organizations are offered discounted pricing on the same terms: no published rate, arranged by contacting the company.

• Other savings

  Reduced pricing above 50 users

  The support pages state that accounts with more than 50 users get reduced pricing, arranged with the sales team.

Kanbanchi

• Annual discount

  Lower per-seat price with annual billing

  Essential is $3.97 per seat / month billed annually against $5.99 billed monthly. The listed minimums are $6.47 against $9.49 for Premium and $24.47 against $32.49 for Professional.

• Education

  25% off for educational institutions

  Educational institutions are eligible for a 25% discount on the Premium, Professional or Enterprise plan with yearly billing, arranged by contacting Kanbanchi.

• Nonprofit

  25% off for non-profit organizations

  Non-profit organizations are eligible for a 25% discount on the Premium, Professional or Enterprise plan with annual billing. An application form is required.