The Celoxis Insider’s Guide
Everything we know about Celoxis in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Celoxis
The Insider’s Guide
Project and portfolio management with per-seat plans
Every plan, grade, refund rule and rival among project management tools, read from Celoxis’s own pages.
Made by Celoxis · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Celoxis’s own pages, its app-store listings and our grades. Every fact in it is on Celoxis’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 22 of the 111 other project management tools we grade
Celoxis is a project and portfolio management tool covering Gantt scheduling, resource planning, timesheets, project costing and billing. Plans are priced per full-access user, with cheaper seat types for team members and timesheet-only users and free read-only and client seats. It runs as a hosted service or on a customer's own servers.
To get you started, here are 9 things to know about Celoxis, taken from its own pages and our grades.
No store rating on record, and scheduling and BI take setup.
- 1
Best for project and portfolio management with per-seat plans
Celoxis covers Gantt scheduling, resource planning, timesheets, costing and billing across five plans.
- 2
Paid plans start at $10 a month for each person
As its pricing page puts it: $10 per standard user / month, billed annually.
- 3
You can try it first
14-day free trial with sample data, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Gantt scheduling and baselines
Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.
- 6
Resource and capacity planning
Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.
- 7
Timesheets, expenses and billing
Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.
- 8
A 2.2 GPA, above 22 of 111
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Celoxis you could make: Gantt & timelines, time tracking, reports and invoicing. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Celoxis at a glance
- Pricing
- Free trial, from $10 per standard user / month, billed annually
- Free plan
- No
- Free trial
- 14-day free trial with sample data, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Celoxis
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for project and portfolio management with per-seat plans
Celoxis covers Gantt scheduling, resource planning, timesheets, costing and billing across five plans. Every account needs at least 5 full-access users, resource planning starts at $25 a user, and integrations are add-ons.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Core is $10 a user a month yearly, but workload and capacity planning start at Essentials, $25, and costing at $35, against a $9 middle. Minimum 5 users, so at least $50 a month. |
| Free plan and trial | C | 14-day free trial with sample data and no card. No free plan. |
| Features | B | Gantt and baselines, capacity planning, timesheets, expenses, billing, risk, client portal and BI. The listing shows no gap in the core job. |
| Ease of use | C | No store rating on record, and scheduling and BI take setup. |
| Platforms and integrations | B | Web plus iOS and Android apps, with Jira, Azure DevOps, QuickBooks and Zapier. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Celoxis is for
- Fits if you manage projects with schedules, baselines and costs
- Works for teams of 5 or more who will pay for planning tools
Who it is not for
- Tight if you want resource planning: it starts at Essentials, $25 a user
- Pricey if you need costing, billing or a client portal, on Professional or Business at $35 to $45 a user
- Watch out: every account needs at least 5 full-access users
- Watch out: Jira, Azure DevOps, QuickBooks and Zapier links are paid add-ons on every plan
- Not for you if you want monthly billing figures: the page shows only the yearly price, and unused time isn't refunded
Good to know
Good for
- PMOs that need scheduling, resourcing and cost tracking in one tool
- Teams that want to pay full price only for planners and less for contributors
- Organizations that need an on-premise option
Worth knowing
- Every account needs at least 5 full-access users.
- The listed prices are billed annually; a monthly subscription exists, but the page does not show its price, and unused time is not refunded on cancellation.
- Resource planning starts at Essentials ($25), and costing, billing and the client portal need Professional or Business.
- Jira, Azure DevOps, QuickBooks Online and Zapier integrations are add-ons on every listed plan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$10
A month to start, for each person
Celoxis is a paid product with a free trial, starting at $10 per standard user / month, billed annually.
Core
$10
per standard user / month, billed annually
Gantt charts, advanced scheduling, templates, baselines, dashboards and BI reporting. Includes 2 read-only users; timesheets cost an extra $5 per user / month.
Essentials
$25
per standard user / month, billed annually
Adds workload and capacity planning, job roles, work calendars, timesheets and resource-conflict visibility. Team-member users $18, timesheet users $12. Includes 5 read-only users.
Professional
$35
per standard user / month, billed annually
Adds project intake, risk management, issue tracking, expenses and project costing. Team-member users $24, timesheet users $12. Includes 10 read-only users.
Business
$45
per standard user / month, billed annually
Adds project billing, a client portal, advanced security and higher platform limits. Team-member users $29, timesheet users $14. Includes 15 read-only users.
Enterprise
Custom
Quoted by sales for large PMOs: higher platform and API limits, cloud or on-premise deployment and enterprise support.
Trying it first
14-day free trial with sample data, no credit card required
Read from celoxis.com on Nov 12, 2026.
Ways to pay less
Nonprofit
Nonprofit discounts on request
The pricing FAQ says nonprofits can contact Celoxis with their details to ask about a discount.
Stated on celoxis.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Project and portfolio management with per-seat plans. Here is what it does, as its own site describes it, and what it covers: public API, Gantt & timelines, time tracking, invoicing, reports, dashboards.
Gantt and baselines, capacity planning, timesheets, expenses, billing, risk, client portal and BI.
- Gantt scheduling and baselines
- Every plan includes Gantt charts, advanced scheduling, project templates, split and recurring tasks, and baselines.
- Resource and capacity planning
- Workload tracking, capacity planning, job roles and resource-conflict alerts start on the Essentials plan.
- Timesheets, expenses and billing
- Timesheets arrive on Essentials, expenses and costing on Professional, and project billing on Business.
- Portfolio dashboards and BI
- Aggregated dashboards, analytics and weekly executive reporting cover many projects at once.
- Intake, risk and issue tracking
- Project intake management, risk management and issue tracking are included from the Professional plan.
- Client portal and custom apps
- Clients are free users who can collaborate on permitted projects, and the platform lets you build custom apps.
Where it runs
- Web
- iOS
- Android
What it works with
- Jira
- Azure DevOps
- QuickBooks Online
- Zapier
Celoxis is made by Celoxis.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/111
Other project management tools it is graded above
Celoxis's GPA of 2.2 is higher than 22 of the 111 other project management tools we grade, and level with 23.
It stands best on features (B, above 50 of 111) and worst on value for money (D, above 0).
Its paid plans start at $10 a month for each person, against a middle price of $9 for the category: 57 of the 97 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 18 tools score higher and cost less.
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Celoxis’s own letter is outlined.
- DValue for moneyAbove 0 of 111
- CFree plan and trialAbove 12 of 111
- BFeaturesAbove 50 of 111
- CEase of useAbove 7 of 111
- BPlatforms and integrationsAbove 16 of 111
Price against what you get
Each dot is one of 104 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Celoxis is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Celoxis you could make: Gantt & timelines, time tracking, reports and invoicing. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 66 of the 111 other project management tools grade higher. It costs $120 a year.
What you could make
- Gantt & timelines, time tracking, reports and invoicing: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Jira, Azure DevOps and QuickBooks Online among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Celoxis’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Microsoft Project, Wrike, Smartsheet, Zoho Projects and Kantata
The 5 tools Celoxis is most often weighed against, with where each one differs from it.
- 1.6GPA
Microsoft Project
Free trial · from $30.00/mo
Desktop project scheduling for Windows with Gantt charts.
- Only Celoxis lists a web app.
- Only Celoxis lists iOS and Android apps.
- Only Microsoft Project lists a Windows app.
- 2.8GPA
Wrike
Free plan · from $10/mo
Work management with Gantt charts, request forms and proofing.
- Wrike has a free plan. Celoxis does not, though it has a free trial.
- Only Wrike lists macOS and Windows apps.
- Celoxis also covers invoicing, reports and dashboards.
- 3.0GPA
Smartsheet
Free trial · from $9/mo
Spreadsheet-style project and work management for teams.
- Only Smartsheet lists macOS and Windows apps.
- Celoxis also covers time tracking, invoicing, reports and dashboards.
- Smartsheet also covers tasks, calendar, kanban boards and workflow automation.
- 2.6GPA
Zoho Projects
Free plan · from $4/mo
Project management with Gantt charts, timesheets and issues.
- Zoho Projects has a free plan. Celoxis does not, though it has a free trial.
- Celoxis also covers invoicing, reports and dashboards.
- Zoho Projects also covers tasks, kanban boards, issue tracking and workflow automation.
- 2.0GPA
Kantata
Paid
Professional services automation for resourcing, projects and billing.
- Only Celoxis lists iOS and Android apps.
- Celoxis also covers Gantt & timelines and invoicing.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Celoxis free?
No, Celoxis is a paid product, but you can try it first. 14-day free trial with sample data, no credit card required.
How much does Celoxis cost?
Celoxis lists 5 plans. Core: $10 per standard user / month, billed annually.
What platforms does Celoxis work on?
Celoxis is available on Web, iOS and Android.
Does Celoxis offer any discounts?
Celoxis publicly lists the following: Nonprofit discounts on request.
Does Celoxis have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Celoxis is listed for Web, iOS and Android.
Does Celoxis have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Celoxis is listed for Web, iOS and Android.
Is Celoxis open source?
Celoxis is not described as open source on its own site, as read on Nov 12, 2026.
Does Celoxis have an API?
Yes. Celoxis offers a public API, according to its own site.
What does Celoxis integrate with?
Celoxis's listing names Jira, Azure DevOps, QuickBooks Online and Zapier.
Who makes Celoxis?
Celoxis is made by a company of the same name.
What are the alternatives to Celoxis?
The closest alternatives to Celoxis in our directory are Microsoft Project, Wrike, Smartsheet, Zoho Projects and Kantata.
How does Celoxis compare with other project management tools?
Celoxis's GPA of 2.2 is higher than 22 of the 111 other project management tools we grade, and level with 23.
Is Celoxis good value for money?
ToolGPA grades Celoxis D for value for money. Its paid plans start at $10 a month for each person, against a middle price of $9 for the category: 57 of the 97 others that charge start lower.
Could I make my own version of Celoxis?
The plain part of Celoxis you could make: Gantt & timelines, time tracking, reports and invoicing.
Where this guide comes from
The prices, plans, platforms and features were read from Celoxis’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Celoxis's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Celoxis. Prices change, so check celoxis.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Celoxis, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/celoxis
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Celoxis: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/celoxis
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/celoxis/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Celoxis, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 112 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Celoxis’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Celoxis is a trademark of its owner, and this guide is not made, paid for or approved by Celoxis. Prices and plans change: check celoxis.com before you buy.