The Checkli Insider’s Guide
Everything we know about Checkli in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Checkli
The Insider’s Guide
Web checklist maker for recurring processes and shared runs
Every plan, grade, refund rule and rival among to-do list apps, read from Checkli’s own pages.
Made by Shiftedfrequency LLC · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Checkli’s own pages, its app-store listings and our grades. Every fact in it is on Checkli’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 0 of the 123 other to-do list apps we grade
Checkli is a web-based checklist maker aimed at organizations that repeat the same procedures, such as classroom closings, shift handoffs and inspections. A master checklist is started as a new run each time the work is done, so every run keeps its own checks, and a run can be handed to someone who has no account. The free plan holds two checklists; paid plans add unlimited checklists, guest links, reminders, team assignment and oversight of every run.
To get you started, here are 9 things to know about Checkli, taken from its own pages and our grades.
No rating on record, and the work here is writing the checklists before anyone can run one.
- 1
Best for checklists a team runs again and again
Reminders only email the owner, and there are no integrations.
- 2
Paid plans start at $29 a month
As its pricing page puts it: $29 per month.
- 3
There is a free plan
Up to 2 checklists with tasks, sections, folders, processes and a read-only share link. No credit card needed to begin.
- 4
It runs on Web
Web.
- 5
Master checklists and runs
Starting a process copies a checklist into a new run with every step unchecked. The original stays as the master, so each day's run keeps its own record.
- 6
Guest process links
On Pro, a run can be sent as a link that lets someone without an account check off the steps. Their checks are saved as completed by Guest.
- 7
Read-only links and collaborators
Any checklist has a read-only link for viewing. A collaborator invited by email has an account and can edit the checklist itself.
- 8
A 1.8 GPA, above 0 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
You could make this
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Checkli at a glance
- Pricing
- Free plan, from $29 per month
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- Shiftedfrequency LLC, since 2016
- Category
- To-Do List Apps
- Our grade
- 1.8 GPA, weak
The report card
Best for checklists a team runs again and again
Checkli is for repeat checklists like the closing-up list, the shift handoff or the weekly inspection: keep one master list, start a fresh run each time, and hand a run to someone with no account. But it's browser only, the free plan holds 2 checklists, Pro is $29 a month, and seeing who ticked what is Business at $99. Reminders only email the owner, and there are no integrations.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Pro is $29 a month. The dearest tenth of this category starts at $8.99, so that's deep into it, and the part a manager actually wants, one view of every run with who ticked each step, is Business at $99. The pricing page shows flat monthly prices and doesn't say whether they're per user. |
| Free plan and trial | C | Free with no card asked for, and you get sections, folders, process runs and a read-only link. But it holds 2 checklists. Closing and opening and you're done. |
| Features | C | It does repeat procedures: a master list, a fresh run each time, guest links, a template library, scheduled emails. But that's a narrower job than this category's, and reminders only email the owner, not whoever has to do the run. |
| Ease of use | C | No rating on record, and the work here is writing the checklists before anyone can run one. Nothing to install, and a guest can tick off a run from a link without signing up. |
| Platforms and integrations | C | Web only. No mobile or desktop app on the site, and the integrations list is empty: no API, no calendar, nothing. On a phone you're in a browser tab. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Checkli is for
- Fits if your school, clinic or restaurant runs the same routine every day
- Works for managers who want a record that the closing checklist was finished, on Business
Who it is not for
- Pricey if you're one person with a few lists, at $29 a month for Pro
- Tight if you're staying free, since 2 checklists is the limit and guest links, reminders and export need Pro
- Not for you if you want a phone app, because it only runs in a browser
- Watch out: the pricing page doesn't say if prices are per user, and yearly prices show only on the in-app Billing page
- Skip it if the person doing the run needs the reminder, as reminders email only the checklist owner
Good to know
Good for
- Schools, clinics, restaurants and crews that repeat the same routine
- Handing a checklist to substitutes, vendors or contractors without accounts
- Managers who want to see that a recurring procedure was completed
Worth knowing
- The free plan stops at 2 checklists; guest process links, reminders, embeds and CSV or PDF export need Pro.
- The view of every run, completion emails and the record of who checked each step are limited to Business at $99 per month.
- The pricing page shows flat monthly prices without saying whether they are per user; yearly prices appear only on the in-app Billing page.
- Checkli runs in the browser, and the site lists no mobile or desktop apps. Reminders email only the checklist owner.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$29
A month to start. There is a free plan too
Checkli has a free plan. Paid plans start at $29 per month.
The pricing page shows flat monthly prices and doesn't say whether they're per user.
Free
$0
Up to 2 personal checklists with tasks, sections, folders, process runs and a read-only link.
Pro
$29
per month
Unlimited checklists, guest process links, reminders, checklist appearance settings, embeds, and CSV and PDF export.
Team
$49
per month
Everything in Pro, plus a team workspace with invited members and assigning a process to a teammate.
Business
$99
per month
Everything in Team, plus one view of every run, emails when a run finishes or stays open, and a record of who checked each step.
The free plan
Up to 2 checklists with tasks, sections, folders, processes and a read-only share link. No credit card needed to begin.
Read from checkli.com on Oct 9, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Web checklist maker for recurring processes and shared runs. Here is what it does, as its own site describes it, and what it covers: templates, tasks.
It does repeat procedures: a master list, a fresh run each time, guest links, a template library, scheduled emails.
- Master checklists and runs
- Starting a process copies a checklist into a new run with every step unchecked. The original stays as the master, so each day's run keeps its own record.
- Guest process links
- On Pro, a run can be sent as a link that lets someone without an account check off the steps. Their checks are saved as completed by Guest.
- Read-only links and collaborators
- Any checklist has a read-only link for viewing. A collaborator invited by email has an account and can edit the checklist itself.
- Template library
- Free templates can be searched or browsed by category and copied into an account, and a finished checklist can be published to a public page.
- Email reminders
- On Pro, a reminder emails the checklist owner on a daily, weekly or monthly schedule or once on a custom date, with a link back to the checklist.
- Team assignment and run records
- Team adds a workspace and starting a process for a teammate. Business lists open and finished runs and records who checked each step and when.
Where it runs
- Web
What it works with
Its own pages name no integrations.
Checkli is made by Shiftedfrequency LLC, and has been around since 2016.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/123
Other to-do list apps it is graded above
Checkli's GPA of 1.8 is higher than 0 of the 123 other to-do list apps we grade, and level with 1.
It stands best on platforms and integrations (C, above 19 of 123) and worst on value for money (D, above 0).
Its paid plans start at $29 a month, against a middle price of $3 for the category: 68 of the 68 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 73 tools score higher and cost less.
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Checkli’s own letter is outlined.
- DValue for moneyAbove 0 of 123
- CFree plan and trialAbove 6 of 123
- CFeaturesAbove 8 of 123
- CEase of useAbove 10 of 123
- CPlatforms and integrationsAbove 19 of 123
Price against what you get
Each dot is one of 99 to-do list apps. Further left costs less; higher up scores better on features, ease of use and platforms. Checkli is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
You could make this
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
What Checkli does at its core is tasks and templates, and that is the kind of thing an AI app builder makes well. You would give up one thing, listed below, and little else. It costs $348 a year. An AI app builder starts at about $19 a month on our listings, and you only need it while you build.
What you could make
- Tasks and templates: an app builder makes these well.
- It runs in a browser, which is where something home-made would run too.
What you could not
- Sharing with other people, which means accounts and invitations.
What this rests on. Checkli’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Checklist, Checkvist, Todoist and Microsoft To Do
The 4 tools Checkli is most often weighed against, with where each one differs from it.
- 2.4GPA
Checklist
Free plan · from $5.99/mo
Checklist app with templates, guided runs and routines.
- Only Checklist lists iOS and Android apps.
- 2.6GPA
Checkvist
Free plan · from $3.9/mo
Keyboard-driven online outliner and task list.
- Only Checkvist lists a browser extension.
- Checkli also covers templates.
- Checkvist also covers Markdown, linked notes and web clipper.
- 2.8GPA
Todoist
Free plan · from $5/mo
Cross-platform to-do list with natural-language task entry.
- Only Todoist lists macOS, Windows, Linux, iOS and Android apps.
- Only Todoist lists a browser extension.
- Todoist also covers natural-language input, calendar and kanban boards.
- 3.6GPA
Microsoft To Do
Free
Free to-do list from Microsoft that syncs with Outlook tasks.
- Only Microsoft To Do lists Windows, macOS, iOS and Android apps.
- Checkli also covers templates.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Checkli free?
Checkli has a free plan. Up to 2 checklists with tasks, sections, folders, processes and a read-only share link.
How much does Checkli cost?
Checkli lists 4 plans. Free: $0.
What platforms does Checkli work on?
Checkli is available on Web.
Does Checkli have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Checkli is listed for Web.
Does Checkli have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. Checkli is listed for Web.
Is Checkli open source?
Checkli is not described as open source on its own site, as read on Oct 9, 2026.
Who makes Checkli?
Checkli is made by Shiftedfrequency LLC. It dates from 2016.
What are the alternatives to Checkli?
The closest alternatives to Checkli in our directory are Checklist, Checkvist, Todoist and Microsoft To Do.
How does Checkli compare with other to-do list apps?
Checkli's GPA of 1.8 is higher than 0 of the 123 other to-do list apps we grade, and level with 1.
Is Checkli good value for money?
ToolGPA grades Checkli D for value for money. Its paid plans start at $29 a month, against a middle price of $3 for the category: 68 of the 68 others that charge start lower.
Could I make my own version of Checkli?
A to-do list at its plainest is tasks with dates, repeats and a box to tick.
Where this guide comes from
The prices, plans, platforms and features were read from Checkli’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Checkli's own pages on 9 October 2026. Also tested with a demo account on 2026-03-12.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Shiftedfrequency LLC. Prices change, so check checkli.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Checkli, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/checkli
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Checkli: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/checkli
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/checkli/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Checkli, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Checkli’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Checkli is a trademark of its owner, and this guide is not made, paid for or approved by Shiftedfrequency LLC. Prices and plans change: check checkli.com before you buy.