Checkli vs Todoist
Price, platforms and features side by side. The table says where each price was read and when.
Checkli
Web checklist maker for recurring processes and shared runs
Todoist
Cross-platform to-do list with natural-language task entry
Where they differ
- Checkli starts at $29 per month. Todoist starts at $5 per user / month, billed yearly.
- Only Todoist lists macOS, Windows, Linux, iOS and Android apps.
- Only Todoist lists a browser extension.
- Todoist also covers natural-language input, calendar and kanban boards.
At a glance
| Checkli | Todoist | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $29 per month | $5 per user / month, billed yearly |
| Free plan | Up to 2 checklists with tasks, sections, folders, processes and a read-only share link. No credit card needed to begin. | Beginner plan: 5 personal projects, task reminders, list and board layouts, 3 filter views and 1 week of activity history. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Shiftedfrequency LLC | Todoist Inc. |
| Price read from | checkli.com | todoist.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Checkli
- Schools, clinics, restaurants and crews that repeat the same routine
- Handing a checklist to substitutes, vendors or contractors without accounts
- Managers who want to see that a recurring procedure was completed
Todoist
- People who want one task list on every device they own
- Fast capture: typing a task with its date in a single line
- Households and small teams sharing a few projects
Worth knowing
Checkli
- The free plan stops at 2 checklists; guest process links, reminders, embeds and CSV or PDF export need Pro.
- The view of every run, completion emails and the record of who checked each step are limited to Business at $99 per month.
- The pricing page shows flat monthly prices without saying whether they are per user; yearly prices appear only on the in-app Billing page.
- Checkli runs in the browser, and the site lists no mobile or desktop apps. Reminders email only the checklist owner.
Todoist
- The free plan stops at 5 personal projects and keeps only 1 week of activity history.
- Calendar layout, task durations and custom reminders all need Pro or Business.
- Personal projects are capped at 5 people, even on paid plans.
Key features
Checkli
- Master checklists and runs
- Starting a process copies a checklist into a new run with every step unchecked. The original stays as the master, so each day's run keeps its own record.
- Guest process links
- On Pro, a run can be sent as a link that lets someone without an account check off the steps. Their checks are saved as completed by Guest.
- Read-only links and collaborators
- Any checklist has a read-only link for viewing. A collaborator invited by email has an account and can edit the checklist itself.
- Template library
- Free templates can be searched or browsed by category and copied into an account, and a finished checklist can be published to a public page.
- Email reminders
- On Pro, a reminder emails the checklist owner on a daily, weekly or monthly schedule or once on a custom date, with a link back to the checklist.
- Team assignment and run records
- Team adds a workspace and starting a process for a teammate. Business lists open and finished runs and records who checked each step and when.
Todoist
- Quick Add
- Capture tasks in natural language as they come to you, including recurring due dates and reminders.
- List, board and calendar layouts
- Switch any project between a list, a kanban board and a calendar. The calendar layout needs a paid plan.
- Filters, labels and priorities
- Saved filter views pull tasks from across projects: 3 on the free plan, 150 on Pro and Business.
- Shared projects
- Share a project to assign tasks and comment on them. Personal projects allow up to 5 people on every plan.
- Team workspace
- Business adds public and private team projects, folders, roles and permissions, and shared templates.
- Ramble and Task Assist
- Ramble turns spoken thoughts into tasks; free accounts get limited sessions. Task Assist is included from Pro.
Plans
Checkli
Free$0
Up to 2 personal checklists with tasks, sections, folders, process runs and a read-only link.
Pro$29
per month
Unlimited checklists, guest process links, reminders, checklist appearance settings, embeds, and CSV and PDF export.
Team$49
per month
Everything in Pro, plus a team workspace with invited members and assigning a process to a teammate.
Business$99
per month
Everything in Team, plus one view of every run, emails when a run finishes or stays open, and a record of who checked each step.
Todoist
Beginner$0
5 personal projects, task reminders, list and board layouts, and 3 filter views.
Pro$5
per user / month, billed yearly ($60)
300 projects, calendar layout, task durations, custom reminders, 150 filter views and Task Assist.
Business$8
per user / month, billed yearly ($96)
Everything in Pro, plus a shared team workspace with up to 500 team projects, roles and central billing.
Ways to pay less
Checkli
No public discounts listed.
Todoist
- Annual discount
Save 20% with yearly billing
Todoist's pricing page lists a 20% saving on Pro and Business when billed yearly instead of monthly.
