Checkli vs Microsoft To Do
We give Checkli a 2.6 GPA and Microsoft To Do a 3.8, out of 4.0. Microsoft To Do grades higher on value for money, the free plan, ease of use and platforms. They get the same grade on features.
Price, platforms and features side by side. The table says where each price was read and when.
Checkli
Web checklist maker for recurring processes and shared runs
Free plan · from $29/mo
Microsoft To Do
Free to-do list from Microsoft that syncs with Outlook tasks
Free
How we grade them
| 2.6GPACheckliGood | 3.8GPAMicrosoft To DoExcellent | |
|---|---|---|
| Value for money | CPro is $29 a month, Team $49 and Business $99. Its listed rivals charge a few dollars. And the part managers want most, one view of every run with who checked each step, is Business only. The pricing page doesn't say if prices are per user. | AIt's free and there's no paid tier to be nudged towards. Lists, My Day, reminders, steps, notes and shared lists all cost nothing. |
| Free plan and trial | BFree with no credit card, but it holds just 2 checklists. You do get sections, folders, process runs and a read-only link. Guest links, reminders and exports all need Pro. | AThe whole app is free with a personal Microsoft account or a work or school one. Even file attachments are in, up to 25MB on a task. Most people would never hit a wall. |
| Features | BMaster checklists with separate runs, guest links for people without accounts, a template library and scheduled email reminders. It does repeat procedures well. But reminders only email the checklist's owner, not the person doing the run. | BLists, due dates, reminders, notes, steps inside a task and My Day for choosing today's work. Solid basics. But sharing is boxed in: a list can only be shared between personal Microsoft accounts, or between accounts in the same workplace or school. |
| Ease of use | BNo App Store rating is on record, as there's no app. It runs in the browser with nothing to install, and a guest can tick off a run from a link without signing up. That's about as low-effort as handing over a clipboard. | A4.7 from about 268,000 App Store ratings. Sign in with the same account everywhere and your lists follow you. Unfinished tasks come back as suggestions the next day. |
| Platforms and integrations | CWeb only. The site lists no mobile or desktop apps and no integrations, so on a phone it's the browser. You can embed a checklist and export to CSV or PDF on Pro. | AWeb, Windows, Mac, iPhone and Android. Tasks also live in Outlook, Planner tasks show up here, Power Automate connects, and there's a public tasks API. No Linux app is listed. |
| Best for | checklists a team runs again and again | a free to-do list that shows up in Outlook |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Checkli and Microsoft To Do. How we grade
Where they differ
- Checkli starts at $29 per month. Microsoft To Do is free.
- Only Microsoft To Do lists Windows, macOS, iOS and Android apps.
- Checkli also covers templates.
In commonFree planWebTasks
At a glance
| Checkli | Microsoft To Do | |
|---|---|---|
| Pricing | Free plan | Free |
| Starts at | $29 per month | Free |
| Free plan | Up to 2 checklists with tasks, sections, folders, processes and a read-only share link. No credit card needed to begin. | The whole app is free: lists, My Day, due dates, reminders, steps, notes, shared lists and up to 25MB of file attachments on a task. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Shiftedfrequency LLC | Microsoft Corporation |
| Price read from | checkli.com | apps.apple.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Checkli
- Schools, clinics, restaurants and crews that repeat the same routine
- Handing a checklist to substitutes, vendors or contractors without accounts
- Managers who want to see that a recurring procedure was completed
Microsoft To Do
- People who already use Outlook or Microsoft 365
- Anyone who wants a to-do list with no paid tier
- Sharing simple lists with family or coworkers
Worth knowing
Checkli
- The free plan stops at 2 checklists; guest process links, reminders, embeds and CSV or PDF export need Pro.
- The view of every run, completion emails and the record of who checked each step are limited to Business at $99 per month.
- The pricing page shows flat monthly prices without saying whether they are per user; yearly prices appear only on the in-app Billing page.
- Checkli runs in the browser, and the site lists no mobile or desktop apps. Reminders email only the checklist owner.
Microsoft To Do
- Signing in requires a personal Microsoft account or a work or school account.
- Lists can be shared only between personal Microsoft accounts or between accounts in the same workplace or school.
- No Linux app is listed; the vendor names Windows, Mac, iOS, Android and the web.
Key features
Checkli
- Master checklists and runs
- Starting a process copies a checklist into a new run with every step unchecked. The original stays as the master, so each day's run keeps its own record.
- Guest process links
- On Pro, a run can be sent as a link that lets someone without an account check off the steps. Their checks are saved as completed by Guest.
- Read-only links and collaborators
- Any checklist has a read-only link for viewing. A collaborator invited by email has an account and can edit the checklist itself.
- Template library
- Free templates can be searched or browsed by category and copied into an account, and a finished checklist can be published to a public page.
- Email reminders
- On Pro, a reminder emails the checklist owner on a daily, weekly or monthly schedule or once on a custom date, with a link back to the checklist.
- Team assignment and run records
- Team adds a workspace and starting a process for a teammate. Business lists open and finished runs and records who checked each step and when.
Microsoft To Do
- My Day
- A daily list that resets every night. Tasks left unfinished go back to the Tasks list and appear among the next day's suggestions.
- Lists, steps and notes
- Tasks sit in lists and can have due dates, reminders, notes, a breakdown into steps and up to 25MB of attached files.
- Shared lists
- A list is shared by sending an invitation link, and it stays in sync as members make changes. Access can later be limited to current members or switched off.
- Outlook and Planner
- Tasks are stored in Exchange Online, so they show up in both To Do and Outlook Tasks. Flagged email can be handled as tasks, and Planner tasks can be seen in To Do.
- Sync across devices
- Signing in with the same account on each device keeps lists in step; the vendor says the app updates every 5 seconds.
- Tasks API
- Microsoft points developers to the public Outlook Tasks REST API for reading and updating the tasks that To Do stores.
Plans
Checkli
Free$0
Up to 2 personal checklists with tasks, sections, folders, process runs and a read-only link.
Pro$29
per month
Unlimited checklists, guest process links, reminders, checklist appearance settings, embeds, and CSV and PDF export.
Team$49
per month
Everything in Pro, plus a team workspace with invited members and assigning a process to a teammate.
Business$99
per month
Everything in Team, plus one view of every run, emails when a run finishes or stays open, and a record of who checked each step.
Microsoft To Do
Free$0
Every feature of the app, signed in with a personal Microsoft account or a work or school account.
