The Easy!Appointments Insider’s Guide
Everything we know about Easy!Appointments in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Easy!Appointments
The Insider’s Guide
Open source appointment scheduler you host on your own server
Every plan, grade, refund rule and rival among calendar and scheduling apps, read from Easy!Appointments’s own pages.
Made by Easy!Appointments · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Easy!Appointments’s own pages, its app-store listings and our grades. Every fact in it is on Easy!Appointments’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 10 of the 89 other calendar and scheduling apps we grade
Easy!Appointments is a free, open source booking application released under GPL-3.0. You run it on a PHP and MySQL server, or in Docker, and it gives customers a booking page and your team one calendar, with data kept in your own database. Paid options are managed hosting and one-off services.
To get you started, here are 9 things to know about Easy!Appointments, taken from its own pages and our grades.
- 1
Best for hosting your own appointment booking
Setup needs PHP, MySQL and a cron job, and reminders by email or SMS and online payments are listed as paid custom development.
- 2
Paid plans start at $20 a month
As its pricing page puts it: $20 per month, billed annually ($240 a year), for managed hosting.
- 3
There is a free plan
The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself.
- 4
It runs on Web
Web.
- 5
Booking page and calendar
Customers choose a service, provider and time on a public page, and the team works from one shared calendar.
- 6
Your own database
Appointments, customers and notes sit in your MySQL database; the site says nothing leaves the server unless you connect an integration.
- 7
Google Calendar sync and LDAP
Syncs with Google Calendar and can use an LDAP directory so providers sign in with existing credentials.
- 8
A 2.2 GPA, above 10 of 89
That is against the other calendar and scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Easy!Appointments you could make: appointment booking and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Easy!Appointments at a glance
- Pricing
- Free plan, from $20 per month, billed annually ($240 a year), for managed hosting
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- Easy!Appointments, since 2014
- Category
- Calendar & Scheduling
- Our grade
- 2.2 GPA, fair
The report card
Best for hosting your own appointment booking
Easy!Appointments is open source appointment booking that you host on your own server, or pay €20 a month to have it hosted for you. Setup needs PHP, MySQL and a cron job, and reminders by email or SMS and online payments are listed as paid custom development.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Free under GPL-3.0, but only if you host it yourself, which needs a server. Managed hosting is €20 a month, billed once a year. |
| Free plan and trial | B | Free to download with unlimited bookings, staff and features. You supply the server. |
| Features | C | Booking page, calendar, Google Calendar sync, LDAP, webhooks and 40+ languages. Reminder emails, SMS and online payments are premium custom work. |
| Ease of use | D | Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync. |
| Platforms and integrations | B | Web only, with Google Calendar, LDAP, n8n, Zapier, Make and Docker. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Easy!Appointments is for
- Fits if you can run PHP and MySQL and want to own your booking data
- Works for developers building booking into a site, with webhooks
Who it is not for
- Not for you if you do not run servers, since self-hosting needs PHP 8.2, MySQL and a cron job
- Skip it if you need reminders or payments out of the box, as both are paid custom work
- Pricey if you want help: support sessions are €60 each and managed hosting is €240 a year
- Watch out: white-label licenses are €50 or €500 one time, and prices exclude VAT
Good to know
Good for
- Organizations that must keep booking data on their own servers
- Teams with a developer or host who can run PHP and MySQL
- Small businesses that want a free scheduler with no per-seat fees
Worth knowing
- Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync.
- Scheduled reminder emails, SMS and online payments are listed as premium custom development.
- Managed Hosting is billed once a year, and prices exclude VAT.
- Support sessions cost $60 each; white-label licenses are $50 or $500 one-time.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$20
A month to start. There is a free plan too
Easy!Appointments has a free plan. Paid plans start at $20 per month, billed annually ($240 a year), for managed hosting.
Free to download with unlimited bookings, staff and features.
Self-hosted
$0
Free and open source; download it and host it yourself, with no licence fee.
Managed Hosting
$20
per month, billed annually ($240 a year)
The same software run for you, with updates, daily backups kept 30 days and support.
The free plan
The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself.
Read from easyappointments.org on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Open source appointment scheduler you host on your own server. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, public API, calendar, booking links, appointment booking.
Reminder emails, SMS and online payments are premium custom work.
- Booking page and calendar
- Customers choose a service, provider and time on a public page, and the team works from one shared calendar.
- Your own database
- Appointments, customers and notes sit in your MySQL database; the site says nothing leaves the server unless you connect an integration.
- Google Calendar sync and LDAP
- Syncs with Google Calendar and can use an LDAP directory so providers sign in with existing credentials.
- Webhooks
- Sends new bookings to n8n, Zapier or Make for follow-up automation.
- Over 40 languages
- The booking page and back office are translated into more than 40 languages by the community.
- Paid extra services
- White-label licenses, technical support sessions, custom development and data migration are sold separately.
Where it runs
- Web
What it works with
- Google Calendar
- LDAP
- n8n
- Zapier
- Make
- Docker
Easy!Appointments is made by Easy!Appointments, and has been around since 2014.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
10/89
Other calendar and scheduling apps it is graded above
Easy!Appointments's GPA of 2.2 is higher than 10 of the 89 other calendar and scheduling apps we grade, and level with 16.
It stands best on free plan and trial (B, above 49 of 89) and worst on ease of use (D, above 0).
Its paid plans start at $20 a month, against a middle price of $6.99 for the category: 58 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 64 tools score higher and cost less.
Each grade against the category
Every bar is all 90 calendar and scheduling apps we grade, cut by the letter each got. Easy!Appointments’s own letter is outlined.
- CValue for moneyAbove 14 of 89
- BFree plan and trialAbove 49 of 89
- CFeaturesAbove 4 of 89
- DEase of useAbove 0 of 89
- BPlatforms and integrationsAbove 26 of 89
Price against what you get
Each dot is one of 81 calendar and scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. Easy!Appointments is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Easy!Appointments you could make: appointment booking and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 63 of the 89 other calendar and scheduling apps grade higher. It costs $240 a year. Easy!Appointments is open source, so there is a third way: take its code and run it yourself.
What you could make
- Appointment booking and calendar: an app builder makes these well.
What you could not
- Booking pages that read and write other people's calendars and send the emails.
- It plugs into other products, Google Calendar, LDAP and n8n among them, and has an API.
- Sharing with other people, which means accounts and invitations.
What this rests on. Easy!Appointments’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Cal.com, SuperSaaS, Setmore, SimplyBook.me and Rallly
The 5 tools Easy!Appointments is most often weighed against, with where each one differs from it.
- 3.0GPA
Cal.com
Free plan · from $12/mo
Scheduling platform with a free plan, API and embeds.
- Only Cal.com lists macOS, Windows, Linux, iOS and Android apps.
- Only Cal.com lists a browser extension.
- Easy!Appointments is open source, according to its own site.
- 2.6GPA
SuperSaaS
Free plan · from $9/mo
Booking system priced by upcoming appointments, not seats.
- Easy!Appointments is open source and self-hostable, according to its own site.
- SuperSaaS also covers invoicing and class booking.
- 2.8GPA
Setmore
Free plan · from $5/mo
Appointment booking app with a free plan for up to four staff.
- Only Setmore lists macOS, Windows, iOS and Android apps.
- Easy!Appointments is open source and self-hostable, according to its own site.
- Easy!Appointments also covers calendar and appointment booking.
- 2.4GPA
SimplyBook.me
Free plan · from €11.9/mo
Online booking system for service businesses, priced by volume.
- Only SimplyBook.me lists iOS and Android apps.
- Easy!Appointments is open source and self-hostable, according to its own site.
- Easy!Appointments also covers calendar and appointment booking.
- 2.6GPA
Rallly
Free plan · from $6/mo
Open-source meeting polls for finding a time that suits a group.
- Easy!Appointments also covers calendar, booking links and appointment booking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Easy!Appointments free?
Easy!Appointments has a free plan. The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself.
How much does Easy!Appointments cost?
Easy!Appointments lists 2 plans. Self-hosted: $0.
What platforms does Easy!Appointments work on?
Easy!Appointments is available on Web.
Does Easy!Appointments have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Easy!Appointments is listed for Web.
Does Easy!Appointments have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Easy!Appointments is listed for Web.
Is Easy!Appointments open source?
Yes. Easy!Appointments is open source, according to its own site.
Does Easy!Appointments have an API?
Yes. Easy!Appointments offers a public API, according to its own site.
What does Easy!Appointments integrate with?
Easy!Appointments's listing names Google Calendar, LDAP, n8n, Zapier, Make and Docker.
Who makes Easy!Appointments?
Easy!Appointments is made by a company of the same name. It dates from 2014.
What are the alternatives to Easy!Appointments?
The closest alternatives to Easy!Appointments in our directory are Cal.com, SuperSaaS, Setmore, SimplyBook.me and Rallly.
How does Easy!Appointments compare with other calendar and scheduling apps?
Easy!Appointments's GPA of 2.2 is higher than 10 of the 89 other calendar and scheduling apps we grade, and level with 16.
Is Easy!Appointments good value for money?
ToolGPA grades Easy!Appointments C for value for money. Its paid plans start at $20 a month, against a middle price of $6.99 for the category: 58 of the 66 others that charge start lower.
Could I make my own version of Easy!Appointments?
The plain part of Easy!Appointments you could make: appointment booking and calendar.
Where this guide comes from
The prices, plans, platforms and features were read from Easy!Appointments’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Easy!Appointments's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Easy!Appointments. Prices change, so check easyappointments.org before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Easy!Appointments, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/easy-appointments
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Easy!Appointments: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/easy-appointments
Know someone choosing between calendar and scheduling apps?
Send them this guide: toolgpa.com/tools/easy-appointments/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded calendar and scheduling apps after Easy!Appointments, each with an Insider's Guide of its own.
- Calendar & Scheduling Insider's GuideEvery one of the 90 calendar and scheduling apps we grade, compared
- Notion Calendar Insider's GuideFree calendar app that connects to Notion databases3.6 GPA
- Google Calendar Insider's GuideOnline calendar from Google, free with a personal account3.4 GPA
- World Time Buddy Insider's GuideVisual time zone converter and world clock for planning calls3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Easy!Appointments’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Easy!Appointments is a trademark of its owner, and this guide is not made, paid for or approved by Easy!Appointments. Prices and plans change: check easyappointments.org before you buy.