Cal.com vs Easy!Appointments (2026): which should you pick?
As of Nov 12, 2026, Cal.com grades higher than Easy!Appointments: 3.0 against 2.2 out of 4.0.
Checked Oct 4, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Cal.com grades higher on the free plan, features, ease of use and platforms. They get the same grade on value for money.
Price, platforms and features side by side. The table says where each price was read and when.
Cal.com
Scheduling platform with a free plan, API and embeds
Easy!Appointments
Open source appointment scheduler you host on your own server
Which one is for you
Pick Cal.com if
- Fits if you're one person who wants a booking page with unlimited event types and no bill
- Works for developers adding scheduling to their own product with the API and embeds
Look elsewhere if
- Skip it if you chose it for being open source: the production code went closed in April 2026
- Tight if you're a team, since shared availability and round-robin need Teams at $12 a user billed yearly
- Not for you if you want to self-host the full product, which needs an enterprise license from sales
- Watch out: Cal.diy has no Teams, Workflows or SSO, and Cal.com advises it for personal, non-production use only
- Pricey if you need SAML SSO, SCIM or sub-teams, which start on Organizations at $28 a user billed yearly
Pick Easy!Appointments if
- Fits if you can run PHP and MySQL and want to own your booking data
- Works for developers building booking into a site, with webhooks
Look elsewhere if
- Not for you if you do not run servers, since self-hosting needs PHP 8.2, MySQL and a cron job
- Skip it if you need reminders or payments out of the box, as both are paid custom work
- Pricey if you want help: support sessions are €60 each and managed hosting is €240 a year
- Watch out: white-label licenses are €50 or €500 one time, and prices exclude VAT
How we grade them
| 3.0GPACal.comVery good | 2.2GPAEasy!AppointmentsFair | |
|---|---|---|
| Value for money | CTeams is $12 a user a month billed yearly, $16 monthly, a shade past the $10 at this category's dear end. That covers the team features, where Acuity charges $16 for a single calendar. SSO and the compliance paperwork wait on Organizations at $28, inside the dearest tenth. | CFree under GPL-3.0, but only if you host it yourself, which needs a server. Managed hosting is €20 a month, billed once a year. |
| Free plan and trial | AFree with no time limit for one user, with unlimited event types, unlimited calendars, email and SMS notifications, Stripe and PayPal payments, Salesforce and HubSpot sync and 100-odd integrations. The cap is the one user: anything shared with a team is paid. | BFree to download with unlimited bookings, staff and features. You supply the server. |
| Features | BCovers the booking job: round-robin, managed and collective event types, routing forms, analytics, payments, CRM sync, its own Cal Video, plus an API and embeds for putting scheduling inside your own product. What's gone is the open source: Cal.diy is cut down and advised for personal use only. | CBooking page, calendar, Google Calendar sync, LDAP, webhooks and 40+ languages. Reminder emails, SMS and online payments are premium custom work. |
| Ease of use | CNo rating on record. The hosted version is sign up and share a link, but before that there are calendars to connect, event types to define and availability to set. Self-hosting Cal.diy is a different afternoon, and Cal.com says to keep it out of production. | DSelf-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync. |
| Platforms and integrations | AWeb, Mac, Windows, Linux, iPhone, Android and a browser extension, plus an API, embeds, and 100-plus integrations including Google Calendar, Outlook, Zoom, Meet, Teams, Salesforce, HubSpot and Stripe. | BWeb only, with Google Calendar, LDAP, n8n, Zapier, Make and Docker. |
| Best for | a booking page that's free for one person | hosting your own appointment booking |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Cal.com and Easy!Appointments. How we grade
Price against what you get
Cal.com starts at $12 a month for each person and scores 3.0 out of 4 on features, ease of use and platforms. Easy!Appointments starts at $20 a month and scores 2.0.
Cal.com scores higher and starts $8 a month lower. Of the other calendar and scheduling apps on the chart, 6 score higher than Cal.com for less, and 64 score higher than Easy!Appointments for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Easy!Appointments is open source, according to its own site.
- Cal.com also covers workflow automation.
- Easy!Appointments also covers calendar and appointment booking.
At a glance
| Cal.com | Easy!Appointments | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $12 per user / month, billed yearly ($16 billed monthly) | $20 per month, billed annually ($240 a year), for managed hosting |
| Free plan | Free forever for 1 user: unlimited event types and calendars, email and SMS notifications, 100+ app integrations, Stripe and PayPal payments, mobile app and browser extension. | The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself. |
| Free trial | 14-day free trial on the Teams and Organizations plans | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Cal.com, Inc. | Easy!Appointments |
| Price read from | cal.com | easyappointments.org |
| Checked | Oct 4, 2026 | Nov 12, 2026 |
Worth knowing
Cal.com
- The free plan is limited to 1 user; shared team availability and round-robin scheduling need the Teams plan.
- Cal.com announced in April 2026 that its production code was going closed source. The open-source edition is now Cal.diy, without Teams, Organizations, Workflows or SSO.
- Cal.com recommends Cal.diy for personal, non-production use only; self-hosting the commercial product requires an enterprise license from sales.
- SAML SSO, SCIM and sub-teams start on the Organizations plan at $28 per user / month, billed yearly.
Easy!Appointments
- Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync.
- Scheduled reminder emails, SMS and online payments are listed as premium custom development.
- Managed Hosting is billed once a year, and prices exclude VAT.
- Support sessions cost $60 each; white-label licenses are $50 or $500 one-time.
Key features
Cal.com
- Unlimited event types on the free plan
- A single user can create unlimited event types, connect unlimited calendars and send email and SMS notifications without paying.
- Team scheduling
- The Teams plan adds shared availability, round-robin assignment, managed and collective event types, routing forms and booking analytics.
- Payments and CRM sync
- Stripe and PayPal payments and Salesforce and HubSpot sync are listed on the free plan, alongside 100+ app integrations.
- Cal Video
- Cal.com's own video conferencing service can host booked meetings as an alternative to Zoom, Google Meet or Microsoft Teams.
- API and embeds
- Cal.com is also aimed at developers building scheduling into their own products, with an API, embeds and workflow automation.
- Cal.diy community edition
- An MIT-licensed, self-hosted fork of Cal.com with the commercial code removed. It has no hosted version and needs no license key.
Easy!Appointments
- Booking page and calendar
- Customers choose a service, provider and time on a public page, and the team works from one shared calendar.
- Your own database
- Appointments, customers and notes sit in your MySQL database; the site says nothing leaves the server unless you connect an integration.
- Google Calendar sync and LDAP
- Syncs with Google Calendar and can use an LDAP directory so providers sign in with existing credentials.
- Webhooks
- Sends new bookings to n8n, Zapier or Make for follow-up automation.
- Over 40 languages
- The booking page and back office are translated into more than 40 languages by the community.
- Paid extra services
- White-label licenses, technical support sessions, custom development and data migration are sold separately.
Plans
Cal.com
Free$0
One user with unlimited event types and calendars, payments, and Salesforce and HubSpot sync.
Teams$12
per user / month, billed yearly ($16 monthly)
Shared team availability, round-robin, managed and collective event types, routing forms, analytics and branding removal.
Organizations$28
per user / month, billed yearly ($37 monthly)
Unlimited sub-teams, company subdomain, SAML SSO, SCIM, role-based permissions, and SOC 2, HIPAA and ISO 27001 compliance.
EnterpriseCustom
Annual contracts with dedicated onboarding and engineering support, SLA and uptime guarantees, and a dedicated database.
Easy!Appointments
Self-hosted$0
Free and open source; download it and host it yourself, with no licence fee.
Managed Hosting$20
per month, billed annually ($240 a year)
The same software run for you, with updates, daily backups kept 30 days and support.
Ways to pay less
Cal.com
- Annual discount
Save 25% with yearly billing
Cal.com's pricing page marks yearly billing as saving 25%: Teams is $12 and Organizations $28 per user per month billed yearly, against the $16 and $37 rates quoted on its homepage.
Easy!Appointments
No public discounts listed.
Common questions
Which is cheaper, Cal.com or Easy!Appointments?
As of Nov 12, 2026, Cal.com starts at $12 per user / month, billed yearly ($16 billed monthly), and Easy!Appointments starts at $20 per month, billed annually ($240 a year), for managed hosting. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Cal.com or Easy!Appointments?
As of Nov 12, 2026, both Cal.com and Easy!Appointments have a free plan.
Which platforms do Cal.com and Easy!Appointments run on?
As of Nov 12, 2026, only Cal.com lists macOS, Windows, Linux, iOS and Android apps and a browser extension. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.