Easy!Appointments vs Setmore (2026): which should you pick?
As of Nov 12, 2026, Setmore grades higher than Easy!Appointments: 2.8 against 2.2 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Setmore grades higher on ease of use and platforms. They get the same grade on value for money, the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Easy!Appointments
Open source appointment scheduler you host on your own server
Setmore
Appointment booking app with a free plan for up to four staff
Which one is for you
Pick Easy!Appointments if
- Fits if you can run PHP and MySQL and want to own your booking data
- Works for developers building booking into a site, with webhooks
Look elsewhere if
- Not for you if you do not run servers, since self-hosting needs PHP 8.2, MySQL and a cron job
- Skip it if you need reminders or payments out of the box, as both are paid custom work
- Pricey if you want help: support sessions are €60 each and managed hosting is €240 a year
- Watch out: white-label licenses are €50 or €500 one time, and prices exclude VAT
Pick Setmore if
- Fits if you run a salon, clinic or studio with up to 4 staff and email reminders are enough
- Works for taking payment at booking through Square, Stripe or PayPal, which is on both plans
Look elsewhere if
- Skip it if your diary is in Google Calendar and you won't pay, as two-way sync is Pro only
- Tight if you stay on Free: 4 users, one email reminder, and no texts, recurring or video appointments, deposits or API
- Pricey if you pay monthly: $12 for every staff calendar, even ones with no login, against $5 on yearly billing
- Watch out: there's no Pro trial, only a 30-day refund, and Live Receptionist is $99 a month extra, US only
- Not for you if you need a waitlist, intake forms or cards on file, which aren't on its features page
How we grade them
| 2.2GPAEasy!AppointmentsFair | 2.8GPASetmoreGood | |
|---|---|---|
| Value for money | CFree under GPL-3.0, but only if you host it yourself, which needs a server. Managed hosting is €20 a month, billed once a year. | CPro is $5 a person a month on yearly billing, just under the $6 middle for calendar tools, and $12 if you pay monthly. It's per staff calendar, so a six-chair salon is $30 a month on yearly billing. |
| Free plan and trial | BFree to download with unlimited bookings, staff and features. You supply the server. | BFour staff, unlimited appointments, a booking page, card payments, group classes and one email reminder, with no time limit. The caps you'd meet: 4 users, no text reminders and no two-way sync. |
| Features | CBooking page, calendar, Google Calendar sync, LDAP, webhooks and 40+ languages. Reminder emails, SMS and online payments are premium custom work. | CA booking page, payments, classes, team calendars, reminders and Book Now buttons for Instagram, Facebook and Google. The listing's own gaps show: no waitlist or intake forms, and recurring and video appointments, deposits and the API all need Pro. |
| Ease of use | DSelf-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync. | B4.67 from about 9,200 App Store ratings, a shade under our bar for an A. Setmore says help runs around the clock by chat, email and phone. One reviewer says the app shows less than the website. |
| Platforms and integrations | BWeb only, with Google Calendar, LDAP, n8n, Zapier, Make and Docker. | AWeb, Mac, Windows, iPhone and Android, which few others in this category cover. More than 40 integrations plus Zapier, and an API on Pro only. Two-way sync with Google or Office 365 is Pro only too. |
| Best for | hosting your own appointment booking | small teams that want free online booking |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Easy!Appointments and Setmore. How we grade
Price against what you get
Easy!Appointments starts at $20 a month and scores 2.0 out of 4 on features, ease of use and platforms. Setmore starts at $5 a month for each person and scores 3.0.
Setmore scores higher and starts $15 a month lower. Of the other calendar and scheduling apps on the chart, 64 score higher than Easy!Appointments for less, and 3 score higher than Setmore for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Easy!Appointments is open source and self-hostable, according to its own site.
- Easy!Appointments also covers calendar and appointment booking.
- Setmore also covers reports.
At a glance
| Easy!Appointments | Setmore | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $20 per month, billed annually ($240 a year), for managed hosting | $5 per user / month, billed annually ($12 billed monthly) |
| Free plan | The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself. | Up to 4 users, unlimited appointments, a Booking Page, online and in-person payments, email confirmations and one email reminder, plus the mobile and desktop apps. |
| Free trial | None listed | None listed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Easy!Appointments | Setmore |
| Price read from | easyappointments.org | setmore.com |
| Checked | Nov 12, 2026 | Oct 5, 2026 |
Worth knowing
Easy!Appointments
- Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync.
- Scheduled reminder emails, SMS and online payments are listed as premium custom development.
- Managed Hosting is billed once a year, and prices exclude VAT.
- Support sessions cost $60 each; white-label licenses are $50 or $500 one-time.
Setmore
- The Free plan stops at 4 users and leaves out two-way calendar sync, SMS reminders, recurring appointments, video appointments, deposits and API access.
- Pro is charged per user, and every staff calendar counts as a user even if that person has no login.
- Paying monthly costs $12 per user, more than twice the $5 annual rate. There is no free trial of Pro, only a 30-day refund window.
- Live Receptionist call answering is a separate $99 per month add-on and is offered in the US only.
Key features
Easy!Appointments
- Booking page and calendar
- Customers choose a service, provider and time on a public page, and the team works from one shared calendar.
- Your own database
- Appointments, customers and notes sit in your MySQL database; the site says nothing leaves the server unless you connect an integration.
- Google Calendar sync and LDAP
- Syncs with Google Calendar and can use an LDAP directory so providers sign in with existing credentials.
- Webhooks
- Sends new bookings to n8n, Zapier or Make for follow-up automation.
- Over 40 languages
- The booking page and back office are translated into more than 40 languages by the community.
- Paid extra services
- White-label licenses, technical support sessions, custom development and data migration are sold separately.
Setmore
- Booking Page
- A public page with a custom URL that lists services, staff and live availability so customers can book at any hour. Removing Setmore's branding from it needs Pro.
- Payments
- Take card payments at booking or in person through Square, Stripe, PayPal or LawPay, including Tap to Pay, on both plans. Deposits are a Pro feature.
- Confirmations and reminders
- Email confirmations and one email reminder are free. Pro adds a second reminder and SMS reminders, with 500 SMS credits per Pro team member each month.
- Team calendars
- Each staff member gets a login, working hours, time off and a calendar, with a combined team view, permission levels and built-in team messaging on both plans.
- Classes and recurring appointments
- Group classes with seat reservations are on both plans. Recurring appointments and video appointments by Zoom or Google Meet are listed under Pro.
- Booking from social and search
- Add Book Now buttons to Facebook, Instagram and websites built on WordPress, Wix or Weebly, take bookings through Reserve with Google, and share a QR code.
Plans
Easy!Appointments
Self-hosted$0
Free and open source; download it and host it yourself, with no licence fee.
Managed Hosting$20
per month, billed annually ($240 a year)
The same software run for you, with updates, daily backups kept 30 days and support.
Setmore
Free$0
Up to 4 users, unlimited appointments, a custom Booking Page, group classes, payments through Square, Stripe or PayPal, and email reminders.
Pro$5
per user / month, billed annually ($12 billed monthly)
Unlimited users, two-way calendar sync, SMS reminders, recurring and video appointments, deposits, API access and no Setmore branding.
EnterpriseCustom
A tailored setup for larger organizations, arranged by contacting Setmore's sales team.
Ways to pay less
Easy!Appointments
No public discounts listed.
Setmore
- Annual discount
Pro at $5 instead of $12 with annual billing
Setmore's pricing page shows Pro at $12 per user / month on monthly billing and $5 per user / month on annual billing, about 58% less.
- Nonprofit
Nonprofit discounts on request
Setmore's mission page invites nonprofit organizations to contact the team about discounts. No rate is published.
Common questions
Which is cheaper, Easy!Appointments or Setmore?
As of Nov 12, 2026, Easy!Appointments starts at $20 per month, billed annually ($240 a year), for managed hosting, and Setmore starts at $5 per user / month, billed annually ($12 billed monthly). One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Easy!Appointments or Setmore?
As of Nov 12, 2026, both Easy!Appointments and Setmore have a free plan.
Which platforms do Easy!Appointments and Setmore run on?
As of Nov 12, 2026, only Setmore lists macOS, Windows, iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.