Calendly vs Setmore

Calendly

• Sales, recruiting and customer teams that book many external meetings
• Individuals who need one free booking link
• Teams that need round-robin assignment and lead routing

Setmore

• Small service businesses that want free booking for up to four staff
• Taking payment at the time of booking or in person
• Getting booked from Instagram, Facebook and Google listings

Calendly

• The Free plan allows one event type and one calendar connection, for one-on-one meetings only.
• Round-robin scheduling, lead routing and Salesforce sync need Teams; SSO is an add-on on Teams and built into Enterprise.
• Notetaker and Callie are not in base Standard or Teams. They need a Plus plan (Teams Plus is $24 per seat / month, billed yearly) and are English-only.
• Enterprise starts at $15k per year and 50 seats and is billed in USD only.

Setmore

• The Free plan stops at 4 users and leaves out two-way calendar sync, SMS reminders, recurring appointments, video appointments, deposits and API access.
• Pro is charged per user, and every staff calendar counts as a user even if that person has no login.
• Paying monthly costs $12 per user, more than twice the $5 annual rate. There is no free trial of Pro, only a 30-day refund window.
• Live Receptionist call answering is a separate $99 per month add-on and is offered in the US only.

Calendly

Event types and booking pages

Set up event types and share a link so invitees choose a time from your availability. Free allows one event type; paid plans allow unlimited.

Team scheduling

Group and collective events come with Standard. Round-robin distribution and centrally managed event types start on Teams.

Routing and CRM sync

Teams adds lead qualification and routing along with Salesforce sync. HubSpot connects from the Standard plan.

Automations and payments

Standard and above send automated reminders and can take payment at booking through Stripe or PayPal.

Notetaker and Callie

Notetaker joins Zoom, Google Meet and Microsoft Teams calls to record, transcribe and recap them. Callie is a beta AI assistant that schedules over email. Both come with the Plus plans.

Apps, extensions and API

iOS and Android apps, extensions for Chrome, Firefox, Edge and Safari, add-ins for Outlook, Gmail and LinkedIn, website embeds, and a REST API with webhooks.

Setmore

Booking Page

A public page with a custom URL that lists services, staff and live availability so customers can book at any hour. Removing Setmore's branding from it needs Pro.

Payments

Take card payments at booking or in person through Square, Stripe, PayPal or LawPay, including Tap to Pay, on both plans. Deposits are a Pro feature.

Confirmations and reminders

Email confirmations and one email reminder are free. Pro adds a second reminder and SMS reminders, with 500 SMS credits per Pro team member each month.

Team calendars

Each staff member gets a login, working hours, time off and a calendar, with a combined team view, permission levels and built-in team messaging on both plans.

Classes and recurring appointments

Group classes with seat reservations are on both plans. Recurring appointments and video appointments by Zoom or Google Meet are listed under Pro.

Booking from social and search

Add Book Now buttons to Facebook, Instagram and websites built on WordPress, Wix or Weebly, take bookings through Reserve with Google, and share a QR code.

Calendly

• Free$0

  One event type, one calendar connection and one-on-one scheduling.

• Standard$10

  per seat / month, billed yearly

  Unlimited event types, up to 6 calendar connections, group events, automations, and Stripe and PayPal payments.

• Teams$16

  per seat / month, billed yearly

  Adds round-robin scheduling, lead routing, Salesforce sync, admin tools and an optional SSO add-on.

• EnterpriseFrom $15k

  per year, starting at 50 seats

  SSO and advanced provisioning, audit logging, the full Salesforce routing suite and priority support.

Setmore

• Free$0

  Up to 4 users, unlimited appointments, a custom Booking Page, group classes, payments through Square, Stripe or PayPal, and email reminders.

• Pro$5

  per user / month, billed annually ($12 billed monthly)

  Unlimited users, two-way calendar sync, SMS reminders, recurring and video appointments, deposits, API access and no Setmore branding.

• EnterpriseCustom

  A tailored setup for larger organizations, arranged by contacting Setmore's sales team.

Calendly

• Annual discount

  Save 17% to 20% with yearly billing

  Calendly's pricing page lists a 17% saving on Standard and a 20% saving on Teams when billed yearly instead of monthly.

• Other savings

  Volume pricing on annual Teams plans

  On annual Teams plans, seats beyond the first 30 cost less: $14.50 per month for seats 31 to 50, stepping down to $12 from seat 301.

Setmore

• Annual discount

  Pro at $5 instead of $12 with annual billing

  Setmore's pricing page shows Pro at $12 per user / month on monthly billing and $5 per user / month on annual billing, about 58% less.

• Nonprofit

  Nonprofit discounts on request

  Setmore's mission page invites nonprofit organizations to contact the team about discounts. No rate is published.