The Kan Do Insider’s Guide
Everything we know about Kan Do in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Kan Do
The Insider’s Guide
Personal kanban boards for Mac, iPhone and iPad, bought once
Every plan, grade, refund rule and rival among to-do list apps, read from Kan Do’s own pages.
Made by Stephen Robles · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Kan Do’s own pages, its app-store listings and our grades. Every fact in it is on Kan Do’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 2 of the 123 other to-do list apps we grade
Kan Do is a personal kanban app for Apple devices. Projects are boards of columns the user defines, grouped into Spaces, and each card opens into a task with a rich notes editor, subtasks, dates and reminders. It is sold as a single $2.99 App Store purchase with no account, subscription or in-app purchases, and data stays on the device and in the user's own iCloud.
To get you started, here are 8 things to know about Kan Do, taken from its own pages and our grades.
It's Apple only, with no web or Windows version, so anyone who works with others or off Apple should look elsewhere.
- 1
Best for personal kanban on Apple devices for $2.99
There's no free version or trial to check it first, boards can't be shared with anyone, and it won't write tasks to the Calendar app.
- 2
What it costs
Paid plans start at $2.99 one-time purchase.
- 3
It runs on 2 platforms
macOS and iOS.
- 4
Boards, columns and list view
Every project is a board of user-defined columns. Cards are dragged between columns, dividers split long columns into sections, and any project can switch to a list.
- 5
Spaces, projects and nested tags
Spaces group projects, each with its own icon and color, and tags can be nested to any depth to cut across projects.
- 6
Notes editor in every task
A task's note takes headings, lists, to-do checkboxes, quotes, code blocks, highlights, images, drawings and file attachments, which sync with the task.
- 7
A 2.0 GPA, above 2 of 123
That is against the other to-do list apps we grade, on value, the free plan, features, ease of use and platforms.
- 8
Keep it
The plain part of Kan Do you could make: tasks, kanban boards and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Kan Do at a glance
- Pricing
- Paid, from $2.99 one-time purchase
- Free plan
- No
- Free trial
- None stated
- Runs on
- macOS, iOS
- Made by
- Stephen Robles, since 2026
- Category
- To-Do List Apps
- Our grade
- 2.0 GPA, fair
The report card
Best for personal kanban on Apple devices for $2.99
Kan Do is a kanban app for one person on Apple devices, at $2.99 once with no subscription, account or in-app purchases. There's no free version or trial to check it first, boards can't be shared with anyone, and it won't write tasks to the Calendar app. It's Apple only, with no web or Windows version, so anyone who works with others or off Apple should look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | $2.99 once, covering Mac, iPhone, iPad, Vision Pro, Apple TV and Apple Watch, with no subscription and no in-app purchases. A year on this category's middle subscription is about $48. |
| Free plan and trial | F | Nothing is free. It's a paid download with no free version and no trial, so you hand over the $2.99 before you've seen a single board. Small money, but you are buying it blind. |
| Features | C | Boards with your own columns, Spaces, nested tags, smart lists, a Calendar view, repeats and reminders that nag until done. The listing names the gaps, though: boards can't be shared with anyone, and it won't write your tasks into the Calendar app. |
| Ease of use | C | No store rating on record, and the work here is building the thing: Spaces, projects and the columns of every board are yours to define before it's useful. There's no account to make at least, and sync runs through your own iCloud. |
| Platforms and integrations | C | One family of devices. The FAQ says there is no web or Windows version, so Apple is the whole story. Inside it there's Siri, Shortcuts and, on the Mac, an MCP helper for assistants like Claude, ChatGPT and Cursor. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Kan Do is for
- Fits if you want kanban boards for your own work on a Mac, iPhone and iPad
- Works for people who want to pay $2.99 once rather than subscribe
Who it is not for
- Too light for teams, because boards can't be shared and sync only runs between your own devices
- Not for you if you want to try before you buy, as there's no free version or trial
- Skip it if you use Windows, Android or a browser, since it's Apple only
- Watch out: it won't write tasks into the Calendar app, and Apple Reminders is the only app it imports from
Good to know
Good for
- One person running kanban boards across Apple devices
- Buyers who want a low one-time price and no account
- People who let an AI assistant manage tasks through MCP
Worth knowing
- Apple platforms only: the FAQ says there is no web or Windows version.
- Boards cannot be shared with another person; sync runs only between one user's devices under a single Apple Account.
- It is a paid download with no free version or trial.
- Kan Do does not write tasks to the Calendar app, and Apple Reminders is the only app it imports from directly.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.99 one-time
To start
Kan Do is a paid product, starting at $2.99 one-time purchase.
Small money, but you are buying it blind.
Kan Do
$2.99
one-time purchase
One App Store purchase covers Mac, iPhone, iPad, Apple Vision Pro, Apple TV and Apple Watch, with no subscription or in-app purchases.
Read from kandotasks.app on Oct 9, 2026.
What the app costs elsewhere
Each country’s App Store price for the app, against $2.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Canada | $3.99 | $2.80 | 6% less |
| Turkey | ₺149,99 | $3.05 | about the same |
| India | ₹ 299 | $3.09 | about the same |
| Philippines | ₱ 199.00 | $3.17 | 6% more |
| South Africa | R59.99 | $3.63 | 21% more |
| Mexico | $69.00 | $3.79 | 27% more |
| United Kingdom | £2.99 | $3.95 | 32% more |
| Brazil | R$ 19,90 | $3.98 | 33% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: macOS and iOS
Personal kanban boards for Mac, iPhone and iPad, bought once. Here is what it does, as its own site describes it, and what it covers: local-first, one-time purchase, tasks, calendar, kanban boards.
Boards with your own columns, Spaces, nested tags, smart lists, a Calendar view, repeats and reminders that nag until done.
- Boards, columns and list view
- Every project is a board of user-defined columns. Cards are dragged between columns, dividers split long columns into sections, and any project can switch to a list.
- Spaces, projects and nested tags
- Spaces group projects, each with its own icon and color, and tags can be nested to any depth to cut across projects.
- Notes editor in every task
- A task's note takes headings, lists, to-do checkboxes, quotes, code blocks, highlights, images, drawings and file attachments, which sync with the task.
- Smart lists and Calendar view
- Inbox, Today, Upcoming and Flagged collect tasks across projects, custom smart lists filter by tag, date, priority or project, and a built-in Calendar view shows tasks and subtasks.
- Reminders that repeat until done
- Tasks take start dates, due dates and repeats. Alert Until Done reminders recur every 30 minutes, hour, 3 hours or day, and can be snoozed from the notification.
- Siri, Shortcuts and MCP connector
- Siri and Shortcuts actions add, edit, find and complete tasks. On the Mac, a built-in MCP helper lets assistants such as Claude, ChatGPT and Cursor read and manage tasks.
Where it runs
- macOS
- iOS
What it works with
- iCloud
- Apple Reminders
- Siri
- Apple Shortcuts
- Claude
- ChatGPT
- Cursor
Kan Do is made by Stephen Robles, and has been around since 2026.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
2/123
Other to-do list apps it is graded above
Kan Do's GPA of 2.0 is higher than 2 of the 123 other to-do list apps we grade, and level with 3.
It stands best on value for money (A, above 69 of 123) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 124 to-do list apps we grade, cut by the letter each got. Kan Do’s own letter is outlined.
- AValue for moneyAbove 69 of 123
- FFree plan and trialAbove 0 of 123
- CFeaturesAbove 8 of 123
- CEase of useAbove 10 of 123
- CPlatforms and integrationsAbove 19 of 123
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Kan Do you could make: tasks, kanban boards and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 118 of the 123 other to-do list apps grade higher. It costs $2.99, paid once.
What you could make
- Tasks, kanban boards and calendar: an app builder makes these well.
What you could not
- Apps for macOS and iOS that stay in step with each other.
- It plugs into other products, iCloud, Apple Reminders and Siri among them.
- Hooks into the device itself: Siri and Shortcuts.
What this rests on. Kan Do’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Kanri, Brisqi, Doneit, Task Flow and Things 3
The 5 tools Kan Do is most often weighed against, with where each one differs from it.
- 2.8GPA
Kanri
Free
Offline kanban board app for Windows, macOS and Linux.
- Kanri has a free plan. Kan Do does not.
- Only Kan Do lists an iOS app.
- Only Kanri lists Windows and Linux apps.
- 2.4GPA
Brisqi
Free plan · from $29.99 one-time
Offline-first personal kanban app with one-time licenses.
- Brisqi has a free plan. Kan Do does not.
- Only Brisqi lists Windows, Linux and Android apps.
- Brisqi is end-to-end encrypted, according to its own site.
- 2.6GPA
Doneit
Free plan · from $3.99/mo
Kanban task manager for iPhone, iPad, Mac and Apple Watch.
- Doneit has a free plan. Kan Do does not.
- Kan Do also covers calendar.
- Doneit also covers Gantt & timelines.
- 2.4GPA
Task Flow
Free plan · from $2.99/mo
Task manager with list and board projects for Apple devices.
- Task Flow has a free plan. Kan Do does not.
- Kan Do also covers calendar.
- Task Flow also covers natural-language input and Pomodoro timer.
- 2.6GPA
Things 3
Free trial · from $9.99 one-time
Personal task manager for Apple devices, sold as a one-time purchase.
- Kan Do also covers kanban boards.
- Things 3 also covers Markdown and natural-language input.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Kan Do free?
No. Kan Do is a paid product, starting at $2.99 one-time purchase.
How much does Kan Do cost?
Kan Do lists one plan. Kan Do: $2.99 one-time purchase.
What platforms does Kan Do work on?
Kan Do is available on macOS and iOS.
Does Kan Do have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Kan Do is listed for macOS and iOS.
Does Kan Do have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Kan Do is listed for macOS and iOS.
Is Kan Do open source?
Kan Do is not described as open source on its own site, as read on Oct 9, 2026.
What does Kan Do integrate with?
Kan Do's listing names iCloud, Apple Reminders, Siri, Apple Shortcuts, Claude, ChatGPT and Cursor.
Who makes Kan Do?
Kan Do is made by Stephen Robles. It dates from 2026.
What are the alternatives to Kan Do?
The closest alternatives to Kan Do in our directory are Kanri, Brisqi, Doneit, Task Flow and Things 3.
How does Kan Do compare with other to-do list apps?
Kan Do's GPA of 2.0 is higher than 2 of the 123 other to-do list apps we grade, and level with 3.
Could I make my own version of Kan Do?
The plain part of Kan Do you could make: tasks, kanban boards and calendar.
Where this guide comes from
The prices, plans, platforms and features were read from Kan Do’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Kan Do's own pages on 9 October 2026. Also tested with a demo account on 2026-07-26.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Stephen Robles. Prices change, so check kandotasks.app before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Kan Do, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/kan-do
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Kan Do: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/kan-do
Know someone choosing between to-do list apps?
Send them this guide: toolgpa.com/tools/kan-do/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded to-do list apps after Kan Do, each with an Insider's Guide of its own.
- To-Do List Apps Insider's GuideEvery one of the 124 to-do list apps we grade, compared
- Apple Reminders Insider's GuideApple's free to-do app for iPhone, iPad, Mac and Apple Watch3.6 GPA
- Microsoft To Do Insider's GuideFree to-do list from Microsoft that syncs with Outlook tasks3.6 GPA
- Google Tasks Insider's GuideGoogle's to-do list, built into Gmail, Calendar, Chat and Docs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Kan Do’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Kan Do is a trademark of its owner, and this guide is not made, paid for or approved by Stephen Robles. Prices and plans change: check kandotasks.app before you buy.