The Kanbanchi Insider’s Guide
Everything we know about Kanbanchi in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Kanbanchi
The Insider’s Guide
Kanban boards and Gantt charts for Google Workspace and Microsoft 365
Every plan, grade, refund rule and rival among project management tools, read from Kanbanchi’s own pages.
Made by Kanbanchi LTD · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Kanbanchi’s own pages, its app-store listings and our grades. Every fact in it is on Kanbanchi’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 3 of the 79 other project management tools we grade
Kanbanchi is a project and task management tool built to work inside Google Workspace, with a version for Microsoft 365. Users sign in with a Google or Microsoft account, boards are kept as files in Google Drive, and cards can be created from Gmail or pushed to Google Calendar. Kanban boards are on every plan, while the Gantt chart, time tracker and team workload view need the Professional plan.
To get you started, here are 9 things to know about Kanbanchi, taken from its own pages and our grades.
- 1
Best for teams that live in Google Workspace
Kanbanchi is kanban inside Google Workspace: boards are files in Google Drive, and cards come in from Gmail and go out to Google Calendar.
- 2
Paid plans start at $3.97 a month for each person
As its pricing page puts it: $3.97 per seat / month, billed annually.
- 3
There is a free plan
Free plan once the trial ends: every feature stays available, but each board is limited to 36 cards and becomes read-only when it goes over.
- 4
It runs on 2 platforms
Web and Android.
- 5
Kanban boards stored in Google Drive
Boards are kept as files in Google Drive and shared with the same access permissions as other Drive files. Changes appear for collaborators in real time.
- 6
Gantt chart
A board can be switched to a Gantt chart, where dragging the edge of a bar changes the schedule on the board as well. It comes with the Professional plan, as do task dependencies.
- 7
Time tracker
The Professional plan tracks time spent on cards and can export time tracker data to Google Sheets.
- 8
A 2.2 GPA, above 3 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Kanbanchi you could make: kanban boards, Gantt & timelines, time tracking, templates and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
Kanbanchi at a glance
- Pricing
- Free plan, from $3.97 per seat / month, billed annually
- Free plan
- Yes
- Free trial
- 7-day free trial of all premium features
- Runs on
- Web, Android
- Made by
- Kanbanchi LTD, since 2014
- Category
- Project Management
- Our grade
- 2.2 GPA, fair
The report card
Best for teams that live in Google Workspace
Kanbanchi is kanban inside Google Workspace: boards are files in Google Drive, and cards come in from Gmail and go out to Google Calendar. Essential is $3.97 a seat billed annually, with caps like 1 checklist per card. The Gantt chart and time tracker need Professional at $30.97 a seat for 2 seats, free boards stop at 36 cards, and there's no App Store app.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Essential is $3.97 a seat a month billed annually, which looks low until you read the caps, like 1 checklist per card. Everything the tagline promises, the Gantt chart, dependencies, the time tracker, sits on Professional: listed from $24.47 and $30.97 a seat for two seats, three times this category's middle price. |
| Free plan and trial | C | When the 7-day trial ends you drop to a free plan that keeps every feature but allows 36 cards per board, and a board that goes over turns read-only. One real project will hit that. |
| Features | B | Boards with real-time updates, a Gantt chart you drag to reschedule, task dependencies, swimlanes, a time tracker that exports to Google Sheets, a team workload view, and burn-up, burn-down and cumulative flow reports. The job is covered; it's just spread across five plans. |
| Ease of use | C | No store rating on record. Signing in with the Google account you already have is quick, and board sharing uses plain Drive permissions, but you still build every board yourself and then work out which of five plans holds the feature you wanted. |
| Platforms and integrations | B | Web plus an Android app, and no App Store app at all: on an iPhone or iPad you add the web app to your home screen. It ties deep into Google Drive, Calendar, Gmail, Sheets and Forms, or OneDrive and Outlook on the Microsoft side. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Kanbanchi is for
- Fits if your organization runs on Google Workspace
- Works for schools and non-profits, which get 25% off yearly plans
Who it is not for
- Pricey if you want the Gantt chart, dependencies, swimlanes or time tracker, as Professional is $30.97 a seat for 2 seats
- Tight if you're staying free, because each board stops at 36 cards and then goes read-only
- Skip it if you want a proper iPhone app, since there's no App Store app, only the web app on your home screen
- Watch out: Essential has caps such as 1 checklist per card, and the trial of the paid features lasts 7 days
- Watch out: the 'from' prices assume more seats; for 2 seats Premium is $11.97 each, not the $6.47 listed
Good to know
Good for
- Organizations that run on Google Workspace
- Schools and non-profits, which get 25% off yearly plans
- Teams that want Gantt charts and time tracking tied to Google Calendar
Worth knowing
- The free plan limits each board to 36 cards, and a board over the limit becomes read-only.
- The Gantt chart, time tracker, swimlanes and team workload view are only on Professional and Enterprise.
- Per-seat prices depend on team size: Premium is listed from $6.47, but the calculator shows $11.97 per seat for 2 seats on annual billing.
- There is no App Store app. iPhone and iPad users add the web app to their home screen; Android has a Google Play app.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$3.97
A month to start, for each person. There is a free plan too
Kanbanchi has a free plan. Paid plans start at $3.97 per seat / month, billed annually.
Free
$0
All features with a limit of 36 cards per board; a board over the limit becomes read-only. Accounts move here when the trial ends.
Essential
$3.97
per seat / month, billed annually ($5.99 billed monthly)
Fixed price. Unlimited kanban boards, cards and collaborators, board templates and Drive attachments, with caps such as 1 checklist per card.
Premium
$11.97
per seat / month, billed annually, for 2 seats
Listed as from $6.47; the per-seat price falls as seats are added. Adds multiple board views, subcards, card templates, roles, saved filters and backups.
Professional
$30.97
per seat / month, billed annually, for 2 seats
Listed as from $24.47; the per-seat price falls as seats are added. Adds the Gantt chart, task dependencies, swimlanes, time tracker and team workload view.
Enterprise
from $9.95
per seat / month, billed annually, from 100 seats
Custom price from 100 seats; the calculator shows $79.95 per seat for 2 seats. Adds multi-level admin, Google groups sharing and Google Vault integration.
The free plan
Free plan once the trial ends: every feature stays available, but each board is limited to 36 cards and becomes read-only when it goes over.
Trying it first
7-day free trial of all premium features
Read from kanbanchi.com on Oct 9, 2026.
Ways to pay less
Annual discount
Lower per-seat price with annual billing
Essential is $3.97 per seat / month billed annually against $5.99 billed monthly. The listed minimums are $6.47 against $9.49 for Premium and $24.47 against $32.49 for Professional.
Stated on kanbanchi.comEducation
25% off for educational institutions
Educational institutions are eligible for a 25% discount on the Premium, Professional or Enterprise plan with yearly billing, arranged by contacting Kanbanchi.
Stated on kanbanchi.comNonprofit
25% off for non-profit organizations
Non-profit organizations are eligible for a 25% discount on the Premium, Professional or Enterprise plan with annual billing. An application form is required.
Stated on kanbanchi.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: Web and Android
Kanban boards and Gantt charts for Google Workspace and Microsoft 365. Here is what it does, as its own site describes it, and what it covers: real-time collaboration, templates, kanban boards, Gantt & timelines, time tracking, reports.
The job is covered; it's just spread across five plans.
- Kanban boards stored in Google Drive
- Boards are kept as files in Google Drive and shared with the same access permissions as other Drive files. Changes appear for collaborators in real time.
- Gantt chart
- A board can be switched to a Gantt chart, where dragging the edge of a bar changes the schedule on the board as well. It comes with the Professional plan, as do task dependencies.
- Time tracker
- The Professional plan tracks time spent on cards and can export time tracker data to Google Sheets.
- Google Workspace integration
- Cards can be created from Gmail and Google Forms, dates pushed to Google Calendar, and files attached from Drive. Shared Drives and Vault integration need Enterprise.
- Reports
- Built-in reports drawn from board data include burn-up and burn-down charts, a cumulative flow diagram and a performance chart.
- Microsoft 365 version
- With a Microsoft account, data is kept in OneDrive and tasks can be created from Outlook emails. Creating boards in SharePoint is limited to the Enterprise plan.
Where it runs
- Web
- Android
What it works with
- Google Drive
- Google Calendar
- Gmail
- Google Sheets
- Google Forms
- Google Vault
- OneDrive
- Outlook
Kanbanchi is made by Kanbanchi LTD, and has been around since 2014.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/79
Other project management tools it is graded above
Kanbanchi's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
It stands best on features (B, above 27 of 79) and worst on value for money (D, above 0).
Its paid plans start at $3.97 a month for each person, against a middle price of $8 for the category: 5 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. Kanbanchi’s own letter is outlined.
- DValue for moneyAbove 0 of 79
- CFree plan and trialAbove 4 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Kanbanchi is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Kanbanchi you could make: kanban boards, Gantt & timelines, time tracking, templates and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 60 of the 79 other project management tools grade higher. It costs $47.64 a year.
What you could make
- Kanban boards, Gantt & timelines, time tracking, templates and reports: an app builder makes these well.
What you could not
- A real app for Android. Something home-made would be a web page.
- Several people working in it at the same moment.
- It plugs into other products, Google Drive, Google Calendar and Gmail among them.
- What a company asks for before it lets staff use something: roles and permissions.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Kanbanchi’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Trello, Kerika, Kanban Tool, KanbanFlow and Asana
The 5 tools Kanbanchi is most often weighed against, with where each one differs from it.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Trello lists macOS, Windows and iOS apps.
- Kanbanchi also covers templates, time tracking and reports.
- Trello also covers tasks, calendar and workflow automation.
- 2.4GPA
Kerika
Free plan · from $9/mo
Task boards and whiteboards for remote and distributed teams.
- Only Kerika lists an iOS app.
- Only Kerika lists a browser extension.
- Kanbanchi also covers Gantt & timelines, time tracking and reports.
- 2.2GPA
Kanban Tool
Free plan · from $6/mo
Online kanban boards with time tracking and flow analytics.
- Only Kanban Tool lists an iOS app.
- Kanban Tool is self-hostable, according to its own site.
- Kanbanchi also covers templates and Gantt & timelines.
- 2.6GPA
KanbanFlow
Free plan · from $5/mo
Kanban boards with a built-in Pomodoro timer and time tracking.
- Only Kanbanchi lists an Android app.
- Kanbanchi also covers templates.
- KanbanFlow also covers Pomodoro timer.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Only Asana lists macOS, Windows and iOS apps.
- Kanbanchi also covers templates, time tracking and reports.
- Asana also covers tasks, workflow automation and goals.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Kanbanchi free?
Kanbanchi has a free plan. Free plan once the trial ends: every feature stays available, but each board is limited to 36 cards and becomes read-only when it goes over.
How much does Kanbanchi cost?
Kanbanchi lists 5 plans. Free: $0.
What platforms does Kanbanchi work on?
Kanbanchi is available on Web and Android.
Does Kanbanchi offer any discounts?
Kanbanchi publicly lists the following: Lower per-seat price with annual billing; 25% off for educational institutions; 25% off for non-profit organizations.
Does Kanbanchi have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. Kanbanchi is listed for Web and Android.
Does Kanbanchi have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Kanbanchi is listed for Web and Android.
Is Kanbanchi open source?
Kanbanchi is not described as open source on its own site, as read on Oct 9, 2026.
What does Kanbanchi integrate with?
Kanbanchi's listing names Google Drive, Google Calendar, Gmail, Google Sheets, Google Forms, Google Vault, OneDrive and Outlook.
Does Kanbanchi have a student discount?
25% off for educational institutions. Educational institutions are eligible for a 25% discount on the Premium, Professional or Enterprise plan with yearly billing, arranged by contacting Kanbanchi.
Does Kanbanchi have a free trial?
Yes. 7-day free trial of all premium features.
Who makes Kanbanchi?
Kanbanchi is made by Kanbanchi LTD. It dates from 2014.
What are the alternatives to Kanbanchi?
The closest alternatives to Kanbanchi in our directory are Trello, Kerika, Kanban Tool, KanbanFlow and Asana.
How does Kanbanchi compare with other project management tools?
Kanbanchi's GPA of 2.2 is higher than 3 of the 79 other project management tools we grade, and level with 16.
Is Kanbanchi good value for money?
ToolGPA grades Kanbanchi D for value for money. Its paid plans start at $3.97 a month for each person, against a middle price of $8 for the category: 5 of the 74 others that charge start lower.
Could I make my own version of Kanbanchi?
The plain part of Kanbanchi you could make: kanban boards, Gantt & timelines, time tracking, templates and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Kanbanchi’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Kanbanchi's own pages on 9 October 2026. Also tested with a demo account on 2026-07-06.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Kanbanchi LTD. Prices change, so check kanbanchi.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Kanbanchi, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/kanbanchi
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Kanbanchi: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/kanbanchi
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/kanbanchi/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
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- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Kanbanchi’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Kanbanchi is a trademark of its owner, and this guide is not made, paid for or approved by Kanbanchi LTD. Prices and plans change: check kanbanchi.com before you buy.