The Kantata Insider’s Guide
Everything we know about Kantata in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Kantata
The Insider’s Guide
Professional services automation for resourcing, projects and billing
Every plan, grade, refund rule and rival among project management tools, read from Kantata’s own pages.
Made by Kantata · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Kantata’s own pages, its app-store listings and our grades. Every fact in it is on Kantata’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 6 of the 111 other project management tools we grade
Kantata is a professional services automation (PSA) platform for firms that sell client work. It combines resource planning and forecasting, project management, time and expense tracking, and project financials in one system. Pricing is quoted by its sales team.
To get you started, here are 7 things to know about Kantata, taken from its own pages and our grades.
It publishes no prices, and the pricing page is a request form with no trial or free plan.
- 1
Best for professional services firms that need resourcing and billing
Kantata runs resourcing, projects, time, expenses and project accounting for services firms.
- 2
It runs on Web
Web.
- 3
Resource management and forecasting
Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.
- 4
Project management
Project estimation and forecasting, task tracking, and portfolio and project health views.
- 5
Time and expense tracking
Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.
- 6
A 2.0 GPA, above 6 of 111
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
The plain part of Kantata you could make: reports and time tracking. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Kantata at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- Kantata
- Category
- Project Management
- Our grade
- 2.0 GPA, fair
The report card
Best for professional services firms that need resourcing and billing
Kantata runs resourcing, projects, time, expenses and project accounting for services firms. It publishes no prices, and the pricing page is a request form with no trial or free plan.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No prices are published: plans are quoted by company size, so there is nothing to compare. |
| Free plan and trial | F | No free plan or trial is on the pricing page; its calls to action are for a demo. |
| Features | B | Resource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access. The listing shows no gap in a services firm's job. |
| Ease of use | C | No store rating on record, and a firm-wide system needs setup. |
| Platforms and integrations | B | Web only, with 1,200+ prebuilt connectors, Salesforce, MuleSoft, Workato, QuickBooks and secure APIs. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Kantata is for
- Fits if you are a services firm that bills clients
- Works for companies on Salesforce, where a native edition exists
Who it is not for
- Watch out: no prices are shown, and you must fill in a form to get one
- Not for you if you want a trial or free plan, as none is listed
- Too heavy for internal product teams that only track tasks
- Watch out: a Salesforce-native edition sits beside the standalone one, so check which your quote covers
Good to know
Good for
- Consulting firms, agencies and IT services teams that bill clients for project work
- Firms that want resourcing, delivery and financials in one system
- Salesforce users: the vendor offers a Salesforce-native edition
Worth knowing
- No prices are published: the pricing page is a request form, and plans are tailored to company size and goals.
- The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo.
- Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking.
- The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Kantata's current pricing could not be confirmed from its own site.
No prices are published: plans are quoted by company size, so there is nothing to compare.
We could not confirm Kantata’s current prices from its own site, so this guide lists no plans. kantata.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Professional services automation for resourcing, projects and billing. Here is what it does, as its own site describes it, and what it covers: public API, AI features, time tracking, reports, dashboards.
Resource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access.
- Resource management and forecasting
- Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.
- Project management
- Project estimation and forecasting, task tracking, and portfolio and project health views.
- Time and expense tracking
- Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.
- Project accounting
- Cost, burn and margin tracking for each project and across the portfolio.
- Talent network
- External contractors and partners can be added with their own roles, skills, calendars and cost rates.
- AI and MCP connectivity
- An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools.
Where it runs
- Web
What it works with
- Salesforce
- MuleSoft
- Workato
- QuickBooks
Kantata is made by Kantata.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
6/111
Other project management tools it is graded above
Kantata's GPA of 2.0 is higher than 6 of the 111 other project management tools we grade, and level with 15.
It stands best on features (B, above 50 of 111) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Kantata’s own letter is outlined.
- CValue for moneyAbove 27 of 111
- FFree plan and trialAbove 0 of 111
- BFeaturesAbove 50 of 111
- CEase of useAbove 7 of 111
- BPlatforms and integrationsAbove 16 of 111
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Kantata you could make: reports and time tracking. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 90 of the 111 other project management tools grade higher.
What you could make
- Reports and time tracking: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- It plugs into other products, Salesforce, MuleSoft and Workato among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Kantata’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Rocketlane, Planview, Celoxis, Runn and Scoro
The 5 tools Kantata is most often weighed against, with where each one differs from it.
- 2.0GPA
Rocketlane
Free trial · from $49/mo
Customer onboarding and professional services automation.
- Only Rocketlane lists iOS and Android apps.
- Kantata also covers dashboards.
- Rocketlane also covers templates and workflow automation.
- 1.8GPA
Planview
Paid
Enterprise portfolio management and connected work platform.
- Kantata also covers time tracking.
- 2.2GPA
Celoxis
Free trial · from $10/mo
Project and portfolio management with per-seat plans.
- Only Celoxis lists iOS and Android apps.
- Celoxis also covers Gantt & timelines and invoicing.
- 2.0GPA
Runn
Free trial · from $7/mo
- 2.2GPA
Scoro
Free trial · from $17/mo
Modular professional services automation for service firms.
- Only Scoro lists iOS and Android apps.
- Kantata also covers dashboards.
- Scoro also covers tasks, kanban boards, Gantt & timelines, sales pipeline and invoicing.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Kantata free?
No. Kantata is a paid product.
What platforms does Kantata work on?
Kantata is available on Web.
Does Kantata have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Kantata is listed for Web.
Does Kantata have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Kantata is listed for Web.
Is Kantata open source?
Kantata is not described as open source on its own site, as read on Nov 12, 2026.
Does Kantata have an API?
Yes. Kantata offers a public API, according to its own site.
What does Kantata integrate with?
Kantata's listing names Salesforce, MuleSoft, Workato and QuickBooks. A listing names up to eight integrations, so it may connect to more.
Who makes Kantata?
Kantata is made by a company of the same name.
What are the alternatives to Kantata?
The closest alternatives to Kantata in our directory are Rocketlane, Planview, Celoxis, Runn and Scoro.
How does Kantata compare with other project management tools?
Kantata's GPA of 2.0 is higher than 6 of the 111 other project management tools we grade, and level with 15.
Could I make my own version of Kantata?
The plain part of Kantata you could make: reports and time tracking. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Kantata’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Kantata's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Kantata. Prices change, so check kantata.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Kantata, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/kantata
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Kantata: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/kantata
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/kantata/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Kantata, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 112 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Kantata’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Kantata is a trademark of its owner, and this guide is not made, paid for or approved by Kantata. Prices and plans change: check kantata.com before you buy.