The Koala For Work Insider’s Guide
Everything we know about Koala For Work in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Koala For Work
The Insider’s Guide
Work planner for ADHD that breaks tasks down and reschedules
Every plan, grade, refund rule and rival among daily planner apps, read from Koala For Work’s own pages.
Made by Koala For Work Ltd · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Koala For Work’s own pages, its app-store listings and our grades. Every fact in it is on Koala For Work’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 2 of the 69 other daily planner apps we grade
Koala For Work is a planning workspace built for professionals with ADHD, made by a UK company. You describe what is on your plate by typing, speaking or uploading, and Koala breaks it into steps sized in minutes, plans them across your days within the deep-work hours you set, and moves whatever is unfinished to the next day overnight. It is in beta, runs in the browser with a Windows desktop beta alongside, and has a single plan at £18 a month after a 14-day free trial.
To get you started, here are 9 things to know about Koala For Work, taken from its own pages and our grades.
- 1
Best for breaking work into steps when you have ADHD
Koala For Work is built for professionals with ADHD who get stuck on where to start.
- 2
Paid plans start at about $23.80 a month
As its pricing page puts it: £18 per month.
- 3
You can try it first
14 days free, with no card needed to start.
- 4
It runs on 2 platforms
Web and Windows.
- 5
Task breakdown
Work described in your own words comes back as smaller steps sized in minutes, at a size you choose (small, medium or large). Any step can be adjusted.
- 6
A day planned to your capacity
Steps are planned across your days up to the deep-work hours you set. Whatever slips is rescheduled by the next morning, and a daily brief opens the day.
- 7
Deep-work blocks in your calendar
With Google or Outlook Calendar connected, Koala adds deep-work blocks around meetings, and clears a missed block to find it another time.
- 8
A 2.0 GPA, above 2 of 69
That is against the other daily planner apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Koala For Work you could make: tasks, time blocking and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Koala For Work at a glance
- Pricing
- Free trial, from £18 per month
- Free plan
- No
- Free trial
- 14 days free, with no card needed to start.
- Runs on
- Web, Windows
- Made by
- Koala For Work Ltd
- Category
- Daily Planner Apps
- Our grade
- 2.0 GPA, fair
The report card
Best for breaking work into steps when you have ADHD
Koala For Work is built for professionals with ADHD who get stuck on where to start. Tell it what's on your plate and it breaks the work into steps sized in minutes, plans them inside the deep-work hours you set, and moves whatever's left to tomorrow. But it's still in beta, the Mac app isn't out, there are no phone apps, and £18 a month is about four times what most planners here charge.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | One plan at £18 a month, which is around four times the $5.99 a month that sits in the middle of this category and well past its dearest tenth. It's priced in pounds only, and the sole yearly rate is the Founding 250 membership at £180. |
| Free plan and trial | C | No free plan. You get 14 days free with no card needed to start, and then it's £18 a month. |
| Features | C | It does the breaking-down job: work described in your words comes back as minute-sized steps, planned up to your deep-work hours, rescheduled overnight when it slips, with blocks written around your meetings. The gaps are its own: it's a beta, and the site says more integrations are coming. |
| Ease of use | C | No store rating on record. You type, speak or upload what's on your plate and the plan comes back made, but first you set deep-work hours and connect Google or Outlook. And this is beta software: the desktop app is version 0.1.0. |
| Platforms and integrations | B | A web app with a Windows desktop beta, wired to Google and Outlook calendars, Granola notes and AI assistants over MCP. The Mac app is awaiting Apple's approval, and the download page lists no phone apps at all. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Koala For Work is for
- Fits if you have ADHD and breaking work into steps is the hard part
- Works for UK students whose Disabled Students' Allowance can pay for it
Who it is not for
- Skip it if you plan on your phone, as the download page lists no phone apps
- Pricey if you just want a daily planner, at £18 a month with no free plan
- Not for you if beta software makes you nervous: the Windows app is version 0.1.0 and the Mac app awaits Apple's approval
- Watch out: prices are in pounds only, and the only yearly rate is the Founding 250 membership at £180
- Too light for linking other tools yet: Google and Outlook calendars, Granola and MCP, with more only promised
Good to know
Good for
- Professionals with ADHD who find breaking work into steps the hard part
- People who want unfinished tasks moved forward without re-planning
- UK students funded through Disabled Students' Allowance
- Employers piloting support for neurodivergent staff
Worth knowing
- Koala is in beta: the site signs people up to a Koala 2.0 beta ahead of a release it dates to March.
- The Mac app is awaiting Apple approval and the Windows app is a desktop beta (version 0.1.0). The download page lists no phone apps.
- Prices are in pounds only, and the main pricing section shows no annual option outside the Founding 250 membership.
- Integrations named on the site are Google and Outlook calendars, Granola and an MCP connection for AI assistants; more are described as coming soon.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$23.80
A month to start
Koala For Work is a paid product with a free trial, starting at £18 per month.
Koala
£18
per month
The single plan for individuals, with every feature included, after 14 days free.
Founding 250
£18
per month, or £180 per year
Koala access plus founding member office hours and a numbered badge, limited to 250 places. A separate £240 one-time Founding Patron tier does not include access.
Koala for companies
Custom
Team licences that start with an 8-week pilot covering a kickoff workshop, managed rollout and a results readout. Pricing is sent on request.
Trying it first
14 days free, with no card needed to start.
Read from koalaforwork.com on Oct 9, 2026.
Ways to pay less
Annual discount
Founding 250 membership at £180 a year
The Founding 250 membership, which includes Koala access, costs £18 a month or £180 a year. Twelve monthly payments would come to £216.
Stated on koalaforwork.comEducation
Licences funded by Disabled Students' Allowance
UK students can activate a licence code bought by their DSA supplier or university. The vendor says no personal payment method is needed for a DSA-funded licence.
Stated on koalaforwork.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: Web and Windows
Work planner for ADHD that breaks tasks down and reschedules. Here is what it does, as its own site describes it, and what it covers: AI features, tasks, natural-language input, time blocking, auto-scheduling, focus music.
The gaps are its own: it's a beta, and the site says more integrations are coming.
- Task breakdown
- Work described in your own words comes back as smaller steps sized in minutes, at a size you choose (small, medium or large). Any step can be adjusted.
- A day planned to your capacity
- Steps are planned across your days up to the deep-work hours you set. Whatever slips is rescheduled by the next morning, and a daily brief opens the day.
- Deep-work blocks in your calendar
- With Google or Outlook Calendar connected, Koala adds deep-work blocks around meetings, and clears a missed block to find it another time.
- Deadline and backlog view
- Every action shows its deadline and progress, a deadline that will not fit is flagged early, and the backlog shows how many weeks of work are waiting.
- Focus toolkit
- The workspace can be set up with timers, checklists, notepads and focus music, choosing only the tools you want to see.
- AI assistant and meeting-note connections
- Koala connects over MCP so Claude or another AI assistant can read the plan, add work and log what is finished. Granola meeting notes can become actions.
Where it runs
- Web
- Windows
What it works with
- Google Calendar
- Outlook Calendar
- Granola
- Claude
Koala For Work is made by Koala For Work Ltd.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
2/69
Other daily planner apps it is graded above
Koala For Work's GPA of 2.0 is higher than 2 of the 69 other daily planner apps we grade, and level with 5.
It stands best on platforms and integrations (B, above 25 of 69) and worst on value for money (D, above 0).
Its paid plans start at about $23.80 a month, against a middle price of $4.17 for the category: 52 of the 52 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 36 tools score higher and cost less.
Each grade against the category
Every bar is all 70 daily planner apps we grade, cut by the letter each got. Koala For Work’s own letter is outlined.
- DValue for moneyAbove 0 of 69
- CFree plan and trialAbove 6 of 69
- CFeaturesAbove 0 of 69
- CEase of useAbove 0 of 69
- BPlatforms and integrationsAbove 25 of 69
Price against what you get
Each dot is one of 57 daily planner apps. Further left costs less; higher up scores better on features, ease of use and platforms. Koala For Work is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Koala For Work you could make: tasks, time blocking and natural-language input. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 62 of the 69 other daily planner apps grade higher. It costs $285.56 a year.
What you could make
- Tasks, time blocking and natural-language input: an app builder makes these well.
What you could not
- A scheduler that rearranges your day as things move.
- A library of sound you would have to license.
- A real app for Windows. Something home-made would be a web page.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Koala For Work’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Tiimo, Motion, Sunsama, FlowSavvy and Goblin Tools
The 5 tools Koala For Work is most often weighed against, with where each one differs from it.
- 2.4GPA
Tiimo
Free plan · from $7.00
Visual daily planner with an AI co-planner and focus timer.
- Tiimo has a free plan. Koala For Work does not, though it has a free trial.
- Only Koala For Work lists a Windows app.
- Only Tiimo lists macOS, iOS and Android apps.
- 2.4GPA
Motion
Free trial · from $19/mo
AI work planner that auto-schedules tasks on your calendar.
- Only Motion lists macOS, iOS and Android apps.
- Koala For Work also covers natural-language input, time blocking and focus music.
- Motion also covers meeting notes, calendar and booking links.
- 2.6GPA
Sunsama
Free trial · from $17/mo
Daily planner with guided planning routines and calendar timeboxing.
- Only Sunsama lists macOS, Linux, iOS and Android apps.
- Koala For Work also covers natural-language input and focus music.
- Sunsama also covers calendar, Pomodoro timer and goals.
- 2.6GPA
FlowSavvy
Free plan · from $10/mo
Calendar that auto-schedules tasks and replans when things change.
- FlowSavvy has a free plan. Koala For Work does not, though it has a free trial.
- Only Koala For Work lists a Windows app.
- Only FlowSavvy lists iOS and Android apps.
- 3.2GPA
Goblin Tools
Free plan · from $0.99 one-time
Small AI tools that break tasks into steps, free on the web.
- Goblin Tools has a free plan. Koala For Work does not, though it has a free trial.
- Only Koala For Work lists a Windows app.
- Only Goblin Tools lists iOS and Android apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Koala For Work free?
No, Koala For Work is a paid product, but you can try it first. 14 days free, with no card needed to start.
How much does Koala For Work cost?
Koala For Work lists 3 plans. Koala: £18 per month.
What platforms does Koala For Work work on?
Koala For Work is available on Web and Windows.
Does Koala For Work offer any discounts?
Koala For Work publicly lists the following: Founding 250 membership at £180 a year; Licences funded by Disabled Students' Allowance.
Does Koala For Work have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Koala For Work is listed for Web and Windows.
Does Koala For Work have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. Koala For Work is listed for Web and Windows.
Is Koala For Work open source?
Koala For Work is not described as open source on its own site, as read on Oct 9, 2026.
What does Koala For Work integrate with?
Koala For Work's listing names Google Calendar, Outlook Calendar, Granola and Claude.
Does Koala For Work have a student discount?
Licences funded by Disabled Students' Allowance. UK students can activate a licence code bought by their DSA supplier or university.
Who makes Koala For Work?
Koala For Work is made by Koala For Work Ltd.
What are the alternatives to Koala For Work?
The closest alternatives to Koala For Work in our directory are Tiimo, Motion, Sunsama, FlowSavvy and Goblin Tools.
How does Koala For Work compare with other daily planner apps?
Koala For Work's GPA of 2.0 is higher than 2 of the 69 other daily planner apps we grade, and level with 5.
Is Koala For Work good value for money?
ToolGPA grades Koala For Work D for value for money. Its paid plans start at about $23.80 a month, against a middle price of $4.17 for the category: 52 of the 52 others that charge start lower.
Could I make my own version of Koala For Work?
The plain part of Koala For Work you could make: tasks, time blocking and natural-language input.
Where this guide comes from
The prices, plans, platforms and features were read from Koala For Work’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Koala For Work's own pages on 9 October 2026. Also tested with a demo account on 2026-04-16.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Koala For Work Ltd. Prices change, so check koalaforwork.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Koala For Work, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/koala-for-work
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Koala For Work: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/koala-for-work
Know someone choosing between daily planner apps?
Send them this guide: toolgpa.com/tools/koala-for-work/guide
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See our other guides
The best-graded daily planner apps after Koala For Work, each with an Insider's Guide of its own.
- Daily Planner Apps Insider's GuideEvery one of the 70 daily planner apps we grade, compared
- Hero Assistant Insider's GuideDaily assistant app combining calendar, to-dos, habits and notes3.4 GPA
- LiveIt Insider's GuidePersonal organizer joining planner, journal, notes and habits3.4 GPA
- Open Sunsama Insider's GuideSelf-hostable daily planner with time blocking and an MCP server3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Koala For Work’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Koala For Work is a trademark of its owner, and this guide is not made, paid for or approved by Koala For Work Ltd. Prices and plans change: check koalaforwork.com before you buy.