Koala For Work vs Motion
We give Koala For Work and Motion the same GPA: 2.6 out of 4.0. Koala For Work grades higher on the free plan and ease of use. Motion grades higher on features and platforms. They get the same grade on value for money.
Price, platforms and features side by side. The table says where each price was read and when.
Koala For Work
Work planner for ADHD that breaks tasks down and reschedules
Motion
AI work planner that auto-schedules tasks on your calendar
How we grade them
| 2.6GPAKoala For WorkGood | 2.6GPAMotionGood | |
|---|---|---|
| Value for money | COne plan at £18 a month with everything in it. It's priced in pounds only, and that's the dear end for a planner, where the typical one is about $8. The only yearly price is the Founding 250 membership at £180. | CA team seat is $19 a month billed annually, and one person alone pays $29, or $49 month to month. A typical planner is about $7.99. You do get projects, docs and a notetaker for that, but AI use is metered at 7,500 credits a seat each month, and Gantt charts and time tracking need Business AI. |
| Free plan and trial | CNo free plan. You get 14 days free with no card needed to start, which is fair, and then it's £18 a month. | DNo free plan. There's a 7-day trial, per Motion's App Store listing, but a card is required and it's charged when the trial ends unless you cancel. Motion's terms also say purchases are non-refundable, so set a reminder. |
| Features | BIt breaks work into minute-sized steps, plans them up to your daily deep-work hours, reschedules what slips overnight, and adds deep-work blocks around your meetings. Promising. But it's a beta, and the site says more integrations are still coming. | AA scheduling engine that places tasks by duration, priority and deadline and rebuilds the plan as the day changes, projects and workspaces, sync with Google, Outlook and iCloud calendars, booking links, a notetaker that drafts action items, and AI chat and docs. That's the whole job and then some. |
| Ease of use | BWe have no App Store rating on record for it, so a B is as high as we go. You type, speak or upload what's on your plate and the plan comes back made. Bear in mind it's beta software. | C4.1 from about 1,900 App Store ratings, which is a C on our ladder, with about one rating in six a single star. The scheduling is automatic, but there's a lot of product around it now: projects, docs, credits and two tiers of plan. |
| Platforms and integrations | BA web app with a Windows desktop beta, hooked into Google and Outlook calendars, Granola notes and AI assistants over MCP. The Mac app is awaiting Apple's approval, and the download page lists no phone apps. | AWeb, Mac, Windows, iPhone and Android. It connects to Google Calendar, Outlook, iCloud Calendar, Gmail, Zoom, Google Meet, Slack and Zapier. The iCloud connection has a more limited feature set. There's an API, with engineering support for it on Enterprise. |
| Best for | breaking work into steps when you have ADHD | letting AI fit your tasks into your calendar |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Koala For Work and Motion. How we grade
Where they differ
- Koala For Work starts at £18 per month. Motion starts at $19 per seat / month on team plans, billed annually (individuals from $29).
- Only Motion lists macOS, iOS and Android apps.
- Koala For Work also covers natural-language input, time blocking and focus music.
- Motion also covers meeting notes, calendar and booking links.
At a glance
| Koala For Work | Motion | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | £18 per month | $19 per seat / month on team plans, billed annually (individuals from $29) |
| Free plan | None | None |
| Free trial | 14 days free, with no card needed to start. | 7-day free trial, per Motion's App Store listing. A card is required and is charged when the trial ends unless cancelled. |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Koala For Work Ltd | Nexusbird, Inc. |
| Price read from | koalaforwork.com | usemotion.com |
| Checked | Oct 9, 2026 | Oct 4, 2026 |
Who each one suits
Koala For Work
- Professionals with ADHD who find breaking work into steps the hard part
- People who want unfinished tasks moved forward without re-planning
- UK students funded through Disabled Students' Allowance
- Employers piloting support for neurodivergent staff
Motion
- People who want tasks placed on the calendar automatically
- Teams that want tasks, projects, docs and meeting notes in one app
- Deadline-driven work that needs frequent re-planning
Worth knowing
Koala For Work
- Koala is in beta: the site signs people up to a Koala 2.0 beta ahead of a release it dates to March.
- The Mac app is awaiting Apple approval and the Windows app is a desktop beta (version 0.1.0). The download page lists no phone apps.
- Prices are in pounds only, and the main pricing section shows no annual option outside the Founding 250 membership.
- Integrations named on the site are Google and Outlook calendars, Granola and an MCP connection for AI assistants; more are described as coming soon.
Motion
- There is no free plan. A card is required for the trial, and Motion's terms say purchases are non-refundable.
- One person pays more than a team seat: Pro AI is $29 a month billed annually for an individual, against $19 per seat for teams.
- AI use is metered: 7,500 credits per seat a month on Pro AI and 15,000 on Business AI, with extra credits charged per 100.
- Gantt charts, time tracking, capacity planning and permissions are limited to Business AI.
Key features
Koala For Work
- Task breakdown
- Work described in your own words comes back as smaller steps sized in minutes, at a size you choose (small, medium or large). Any step can be adjusted.
- A day planned to your capacity
- Steps are planned across your days up to the deep-work hours you set. Whatever slips is rescheduled by the next morning, and a daily brief opens the day.
- Deep-work blocks in your calendar
- With Google or Outlook Calendar connected, Koala adds deep-work blocks around meetings, and clears a missed block to find it another time.
- Deadline and backlog view
- Every action shows its deadline and progress, a deadline that will not fit is flagged early, and the backlog shows how many weeks of work are waiting.
- Focus toolkit
- The workspace can be set up with timers, checklists, notepads and focus music, choosing only the tools you want to see.
- AI assistant and meeting-note connections
- Koala connects over MCP so Claude or another AI assistant can read the plan, add work and log what is finished. Granola meeting notes can become actions.
Motion
- Automatic scheduling
- A scheduling engine places tasks into openings on your calendar based on duration, priority and deadlines, and rebuilds the plan as the day changes.
- Tasks and projects
- Tasks sit inside projects and workspaces, and AI can draft a project and its tasks from a description. Timelines and Gantt charts need Business AI.
- Calendar sync
- Connects Google Calendar, Microsoft Outlook (Office 365 and Exchange Online) and iCloud Calendar. The iCloud connection has a more limited feature set.
- Booking links
- A shareable link lets other people book meetings based on your real-time availability. You set rules for availability, duration, buffers and limits.
- AI Notetaker
- Captures transcripts from video calls and drafts summaries and action items, which you approve before they become tasks.
- AI Chat and Docs
- A chat interface creates items and searches workspace data, and collaborative docs include AI drafting. AI use draws on the plan's monthly credits.
Plans
Koala For Work
Koala£18
per month
The single plan for individuals, with every feature included, after 14 days free.
Founding 250£18
per month, or £180 per year
Koala access plus founding member office hours and a numbered badge, limited to 250 places. A separate £240 one-time Founding Patron tier does not include access.
Koala for companiesCustom
Team licences that start with an 8-week pilot covering a kickoff workshop, managed rollout and a results readout. Pricing is sent on request.
Motion
Pro AI (teams)$19
per seat / month, billed annually ($29 billed monthly)
AI chat, projects and tasks, calendar and meetings, docs and notes, mobile and desktop apps, and 7,500 AI credits per seat each month.
Business AI (teams)$29
per seat / month, billed annually ($49 billed monthly)
Everything in Pro AI plus capacity planning, dashboards and reports, Gantt charts, time tracking, permissions and 15,000 AI credits per seat.
Pro AI (individuals)$29
per month, billed annually ($49 billed monthly)
The same Pro AI plan bought by one person rather than per seat for a team.
Business AI (individuals)$39
per month, billed annually ($69 billed monthly)
The same Business AI plan bought by one person rather than per seat for a team.
EnterpriseCustom
Everything in Business AI plus custom integrations, API with engineering support, white-glove onboarding and a dedicated solutions engineer.
Ways to pay less
Koala For Work
- Annual discount
Founding 250 membership at £180 a year
The Founding 250 membership, which includes Koala access, costs £18 a month or £180 a year. Twelve monthly payments would come to £216.
- Education
Licences funded by Disabled Students' Allowance
UK students can activate a licence code bought by their DSA supplier or university. The vendor says no personal payment method is needed for a DSA-funded licence.
Motion
- Annual discount
Save 33% by paying annually
Motion's pricing page labels annual payment as saving 33%: a Pro AI team seat is $19 a month billed annually against $29 billed monthly.
