Akiflow vs Motion

Akiflow

• People whose tasks are spread across email, chat and project tools
• Planning each day by time blocking tasks around meetings
• Keyboard-driven users who want a command bar and shortcuts

Motion

• People who want tasks placed on the calendar automatically
• Teams that want tasks, projects, docs and meeting notes in one app
• Deadline-driven work that needs frequent re-planning

Akiflow

• There is no free plan, and the 7-day trial requires a card.
• Monthly billing costs $34 per month, against $19 per month on the yearly plan.
• The AI Meeting Assistant (recording, transcripts, summaries) is a separate $19-per-month add-on.
• Desktop downloads are listed for macOS and Windows only, and team pricing is arranged with sales.

Motion

• There is no free plan. A card is required for the trial, and Motion's terms say purchases are non-refundable.
• One person pays more than a team seat: Pro AI is $29 a month billed annually for an individual, against $19 per seat for teams.
• AI use is metered: 7,500 credits per seat a month on Pro AI and 15,000 on Business AI, with extra credits charged per 100.
• Gantt charts, time tracking, capacity planning and permissions are limited to Business AI.

Akiflow

Universal inbox

Tasks from connected tools such as Gmail, Slack, Notion, Asana, Jira and Todoist land in one inbox. Zapier and IFTTT cover tools without a native integration.

Time blocking on the calendar

Place tasks on a calendar that syncs with Google Calendar and Outlook Calendar, so planned work sits next to meetings.

Aki AI assistant

Ask Aki by chat or voice to plan, prioritize or move work, for example clearing an afternoon and pushing tasks to the next day. Included in Pro.

Availability sharing and booking

Share open slots or a meeting link so other people can book one-off or recurring meetings with you.

Command bar and shortcuts

Create, edit and navigate tasks from the keyboard. The command bar also turns copied text from a web page into a task.

MCP connector

Connects Claude, ChatGPT or another MCP client to your Akiflow tasks, calendar and meetings.

Motion

Automatic scheduling

A scheduling engine places tasks into openings on your calendar based on duration, priority and deadlines, and rebuilds the plan as the day changes.

Tasks and projects

Tasks sit inside projects and workspaces, and AI can draft a project and its tasks from a description. Timelines and Gantt charts need Business AI.

Calendar sync

Connects Google Calendar, Microsoft Outlook (Office 365 and Exchange Online) and iCloud Calendar. The iCloud connection has a more limited feature set.

Booking links

A shareable link lets other people book meetings based on your real-time availability. You set rules for availability, duration, buffers and limits.

AI Notetaker

Captures transcripts from video calls and drafts summaries and action items, which you approve before they become tasks.

AI Chat and Docs

A chat interface creates items and searches workspace data, and collaborative docs include AI drafting. AI use draws on the plan's monthly credits.

Akiflow

• Pro$19

  per month, billed yearly ($228)

  The single plan: tasks, calendar planning, integrations, the Aki AI assistant and the MCP connector. $34 per month when billed monthly.

Motion

• Pro AI (teams)$19

  per seat / month, billed annually ($29 billed monthly)

  AI chat, projects and tasks, calendar and meetings, docs and notes, mobile and desktop apps, and 7,500 AI credits per seat each month.

• Business AI (teams)$29

  per seat / month, billed annually ($49 billed monthly)

  Everything in Pro AI plus capacity planning, dashboards and reports, Gantt charts, time tracking, permissions and 15,000 AI credits per seat.

• Pro AI (individuals)$29

  per month, billed annually ($49 billed monthly)

  The same Pro AI plan bought by one person rather than per seat for a team.

• Business AI (individuals)$39

  per month, billed annually ($69 billed monthly)

  The same Business AI plan bought by one person rather than per seat for a team.

• EnterpriseCustom

  Everything in Business AI plus custom integrations, API with engineering support, white-glove onboarding and a dedicated solutions engineer.

Akiflow

• Annual discount

  Save 44% with yearly billing

  Pro costs $19 per month when billed yearly ($228) instead of $34 per month on monthly billing. Akiflow lists this as a 44% saving.

• Education

  40% off Pro Yearly for students and researchers

  Eligible university students and researchers get 40% off Pro Yearly for life after verifying an academic email with Akiflow support.

• Other savings

  Believer multi-year plans

  Longer Pro commitments cost less per month: $357.60 for two years (equal to $14.90 per month) or $699 for five years.

Motion

• Annual discount

  Save 33% by paying annually

  Motion's pricing page labels annual payment as saving 33%: a Pro AI team seat is $19 a month billed annually against $29 billed monthly.