The Mailparser Insider’s Guide
Everything we know about Mailparser in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Mailparser
The Insider’s Guide
Rule-based email parser that sends extracted data to other apps
Every plan, grade, refund rule and rival among automation tools, read from Mailparser’s own pages.
Made by SureSwift Capital Inc. · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Mailparser’s own pages, its app-store listings and our grades. Every fact in it is on Mailparser’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.0
GPA, above 0 of the 40 other automation tools we grade
Mailparser extracts data from recurring emails using parsing rules that you define or that it generates from the structure of a sample message. It reads the subject, body, sender details and text-based attachments such as PDF, Word, Excel and CSV files, then sends the results to spreadsheets, CRMs and other apps through its integrations, Zapier or webhooks. Plans are priced by the number of emails processed.
To get you started, here are 9 things to know about Mailparser, taken from its own pages and our grades.
- 1
Best for turning order and lead emails into spreadsheet rows
Mailparser pulls details out of repeat emails, like orders or web leads, with rules, and sends them to a spreadsheet or CRM without code.
- 2
Paid plans start at $24.95 a month
As its pricing page puts it: $24.95 / month, billed yearly ($29.95 billed monthly).
- 3
You can try it first
30-day free trial with 30 credits, no credit card required
- 4
It runs on Web
Web.
- 5
Custom parsing rules
Rules that you set up pull fields from an email's subject, header, body and attachments, and can capture details such as the sender and recipients.
- 6
Automatic rule generation and templates
A parser creator analyzes the structure of an email and generates rules for it, and a library of rule templates covers emails from popular sites in several industries.
- 7
Attachment parsing
Text is read from PDF, DOC, DOCX, XLS, XLSX, CSV, TXT and XML attachments, and spreadsheet rows can be extracted as tables. Images and scanned documents are not supported.
- 8
A 2.0 GPA, above 0 of 40
That is against the other automation tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Mailparser you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Mailparser at a glance
- Pricing
- Free trial, from $24.95 / month, billed yearly ($29.95 billed monthly)
- Free plan
- No
- Free trial
- 30-day free trial with 30 credits, no credit card required
- Runs on
- Web
- Made by
- SureSwift Capital Inc.
- Category
- Automation
- Our grade
- 2.0 GPA, fair
The report card
Best for turning order and lead emails into spreadsheet rows
Mailparser pulls details out of repeat emails, like orders or web leads, with rules, and sends them to a spreadsheet or CRM without code. It can't read images or scanned documents, and there's no free plan, only a 30-day trial. Starter is $24.95 a month billed yearly for 250 emails a month, with multi-factor authentication and duplicate detection as paid add-ons.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Starter is $24.95 a month billed yearly, the dear end of this category, and it covers 250 emails a month. Even multi-factor authentication is a paid add-on at that price, along with duplicate detection and webhook retries. Getting those included means Professional at $33.95 or Business at $83.95. |
| Free plan and trial | C | No free plan, but the trial runs 30 days with 30 credits and no card needed, longer than most in this category. Long enough to point a week of real emails at it and see what the rules catch. |
| Features | C | It does rule-based email parsing fully: rules it can generate from a sample, templates for common senders, fields from the subject, body and sender, text pulled from PDF, Word, Excel and CSV attachments, routing, webhooks and exports. One job, and scans and photos are out: that's Docparser's. |
| Ease of use | C | No store rating on record. The parser creator reads a sample email and writes the rules for you, but you're still forwarding mail to inbox addresses, setting routing rules and checking what each rule grabbed. |
| Platforms and integrations | B | Web only, with no phone or desktop app. Parsed data goes out to Google Sheets, Salesforce, HubSpot, Pipedrive, Slack and Excel, through Zapier or Power Automate, or to any endpoint by webhook, and downloads as XLS, CSV, JSON or XML. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Mailparser is for
- Fits if you copy details from order or lead emails into a CRM by hand
- Works for emails that follow the same layout every time
Who it is not for
- Skip it if your data arrives as scans or photos, because images can't be parsed and OCR is a separate product
- Not for you if you want a free plan, as it's 30 days and 30 credits and then you pay
- Tight if your email volume jumps about, since emails past your credits wait in a queue
- Pricey if you need multi-factor sign-in, duplicate detection or webhook retries, which are add-ons on Starter
- Too light for teams on Starter, which lists no team members; Professional at $33.95 adds 5
Good to know
Good for
- Copying lead or order emails into a CRM or spreadsheet
- Recurring emails that follow a consistent layout
- Teams that want rule-based extraction without writing code
Worth knowing
- There is no free plan: the trial lasts 30 days and includes 30 credits.
- Images and scanned documents cannot be parsed; the vendor points to its separate product, Docparser, for documents that need OCR.
- On Starter, multi-factor authentication, duplicate detection, webhook retries and modifying extracted data are paid add-ons, and no team members are listed.
- When a paid plan runs out of credits, new emails wait in the queue until more credits are bought, the plan is upgraded or the cycle resets.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$24.95
A month to start
Mailparser is a paid product with a free trial, starting at $24.95 / month, billed yearly ($29.95 billed monthly).
Even multi-factor authentication is a paid add-on at that price, along with duplicate detection and webhook retries.
Starter
$24.95
per month, billed yearly; $29.95 billed monthly
3,000 emails a year on yearly billing or 250 a month on monthly billing, with 20 inboxes. Multi-factor authentication and duplicate detection are paid add-ons.
Professional
$33.95
per month, billed yearly; $39.95 billed monthly
6,000 emails a year or 500 a month, 30 inboxes, 5 team members and multi-factor authentication.
Business
$83.95
per month, billed yearly; $99.95 billed monthly
24,000 emails a year or 2,000 a month, 50 inboxes and 50 team members, with duplicate detection and automatic retries of failed webhooks included.
Premium
$249.95
per month, billed yearly; $299.95 billed monthly
120,000 emails a year or 10,000 a month, unlimited inboxes and team members, and the option to modify extracted data points included.
Enterprise
Custom
A quoted package with a custom number of parsing credits, unlimited inboxes and team members, and every add-on included.
Trying it first
30-day free trial with 30 credits, no credit card required
Read from mailparser.io on Oct 6, 2026.
Ways to pay less
Annual discount
Lower monthly rate on annual plans
The pricing page advertises a 20% saving on annual plans. Its listed prices are $24.95 a month billed yearly against $29.95 billed monthly for Starter, which works out to about 17%.
Stated on mailparser.io
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Rule-based email parser that sends extracted data to other apps. Here is what it does, as its own site describes it, and what it covers: templates, workflow automation, no-code.
One job, and scans and photos are out: that's Docparser's.
- Custom parsing rules
- Rules that you set up pull fields from an email's subject, header, body and attachments, and can capture details such as the sender and recipients.
- Automatic rule generation and templates
- A parser creator analyzes the structure of an email and generates rules for it, and a library of rule templates covers emails from popular sites in several industries.
- Attachment parsing
- Text is read from PDF, DOC, DOCX, XLS, XLSX, CSV, TXT and XML attachments, and spreadsheet rows can be extracted as tables. Images and scanned documents are not supported.
- Routing to inboxes
- Emails in different formats can all be forwarded to one address; routing rules then pass each message to the inbox it belongs to, so no mail filters are needed on the sending side.
- Exports, integrations and webhooks
- Parsed data downloads as XLS, CSV, JSON or XML, or is sent on to tools such as Google Sheets and Salesforce, to Zapier, or to any endpoint by webhook.
- Data manipulation and cleanup
- Extracted data can be reformatted, with sums, minimums, maximums and calculated columns. Emails and parsed data can be erased automatically minutes, hours or days after parsing.
Where it runs
- Web
What it works with
- Google Sheets
- Zapier
- Salesforce
- HubSpot
- Pipedrive
- Slack
- Microsoft Excel
- Power Automate
Mailparser is made by SureSwift Capital Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/40
Other automation tools it is graded above
Mailparser's GPA of 2.0 is higher than 0 of the 40 other automation tools we grade, and level with 5.
It stands best on platforms and integrations (B, above 10 of 40) and worst on value for money (D, above 0).
Its paid plans start at $24.95 a month, against a middle price of $18.50 for the category: 21 of the 29 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 13 tools score higher and cost less.
Each grade against the category
Every bar is all 41 automation tools we grade, cut by the letter each got. Mailparser’s own letter is outlined.
- DValue for moneyAbove 0 of 40
- CFree plan and trialAbove 2 of 40
- CFeaturesAbove 1 of 40
- CEase of useAbove 3 of 40
- BPlatforms and integrationsAbove 10 of 40
Price against what you get
Each dot is one of 33 automation tools. Further left costs less; higher up scores better on features, ease of use and platforms. Mailparser is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Mailparser you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 35 of the 40 other automation tools grade higher. It costs $299.40 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- Connections to other products, each kept working as those products change.
- A builder that other people can use without writing code.
What this rests on. Mailparser’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Parseur, Zapier, Microsoft Power Automate and Make
The 4 tools Mailparser is most often weighed against, with where each one differs from it.
- 2.0GPA
Parseur
Free plan · from $49/mo
Document and email parser that sends extracted data to other apps.
- Parseur has a free plan. Mailparser does not, though it has a free trial.
- Mailparser also covers templates.
- 2.6GPA
Zapier
Free plan · from $19.99/mo
Workflow automation across 9,000+ apps, with AI agents.
- Zapier has a free plan. Mailparser does not, though it has a free trial.
- Only Zapier lists a browser extension.
- Mailparser also covers templates and no-code.
- 2.8GPA
Microsoft Power Automate
Free plan · from $15/mo
Cloud workflows and desktop RPA in the Microsoft Power Platform.
- Microsoft Power Automate has a free plan. Mailparser does not, though it has a free trial.
- Only Microsoft Power Automate lists a Windows app.
- Mailparser also covers no-code.
- 2.8GPA
Make
Free plan · from $9/mo
Visual automation builder for multi-step scenarios and AI agents.
- Make has a free plan. Mailparser does not, though it has a free trial.
- Only Make lists iOS and Android apps.
- Mailparser also covers templates and no-code.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Mailparser free?
No, Mailparser is a paid product, but you can try it first. 30-day free trial with 30 credits, no credit card required.
How much does Mailparser cost?
Mailparser lists 5 plans. Starter: $24.95 per month, billed yearly; $29.95 billed monthly.
What platforms does Mailparser work on?
Mailparser is available on Web.
Does Mailparser offer any discounts?
Mailparser publicly lists the following: Lower monthly rate on annual plans.
Does Mailparser have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Mailparser is listed for Web.
Does Mailparser have an iPhone app?
No iPhone app was listed when its pages were read on Oct 6, 2026. Mailparser is listed for Web.
Is Mailparser open source?
Mailparser is not described as open source on its own site, as read on Oct 6, 2026.
What does Mailparser integrate with?
Mailparser's listing names Google Sheets, Zapier, Salesforce, HubSpot, Pipedrive, Slack, Microsoft Excel and Power Automate.
Who makes Mailparser?
Mailparser is made by SureSwift Capital Inc.
What are the alternatives to Mailparser?
The closest alternatives to Mailparser in our directory are Parseur, Zapier, Microsoft Power Automate and Make.
How does Mailparser compare with other automation tools?
Mailparser's GPA of 2.0 is higher than 0 of the 40 other automation tools we grade, and level with 5.
Is Mailparser good value for money?
ToolGPA grades Mailparser D for value for money. Its paid plans start at $24.95 a month, against a middle price of $18.50 for the category: 21 of the 29 others that charge start lower.
Could I make my own version of Mailparser?
To replace Mailparser you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Mailparser’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Mailparser's own pages on 6 October 2026. Also tested with a demo account on 2026-04-07.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by SureSwift Capital Inc. Prices change, so check mailparser.io before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Mailparser, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/mailparser
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Mailparser: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/mailparser
Know someone choosing between automation tools?
Send them this guide: toolgpa.com/tools/mailparser/guide
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See our other guides
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Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Mailparser’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Mailparser is a trademark of its owner, and this guide is not made, paid for or approved by SureSwift Capital Inc. Prices and plans change: check mailparser.io before you buy.