Mailparser vs Zapier

Mailparser

• Copying lead or order emails into a CRM or spreadsheet
• Recurring emails that follow a consistent layout
• Teams that want rule-based extraction without writing code

Zapier

• Connecting a wide range of cloud apps, including less common ones
• Solo users with light needs who can stay within 100 tasks a month
• Teams that want shared workflows with single sign-on and admin controls

Mailparser

• There is no free plan: the trial lasts 30 days and includes 30 credits.
• Images and scanned documents cannot be parsed; the vendor points to its separate product, Docparser, for documents that need OCR.
• On Starter, multi-factor authentication, duplicate detection, webhook retries and modifying extracted data are paid add-ons, and no team members are listed.
• When a paid plan runs out of credits, new emails wait in the queue until more credits are bought, the plan is upgraded or the cycle resets.

Zapier

• The Free plan is limited to 100 tasks a month and two-step Zaps, and checks for new data only every 15 minutes.
• Free and Professional include a single user; sharing workflows with colleagues needs the Team plan.
• Cost rises with volume: Professional runs from $19.99 a month for 750 tasks to $3,389 a month for 2 million, billed annually.
• Tasks beyond the plan limit are billed at 2.5x the base rate on monthly plans and 1.25x on annual plans.

Mailparser

Custom parsing rules

Rules that you set up pull fields from an email's subject, header, body and attachments, and can capture details such as the sender and recipients.

Automatic rule generation and templates

A parser creator analyzes the structure of an email and generates rules for it, and a library of rule templates covers emails from popular sites in several industries.

Attachment parsing

Text is read from PDF, DOC, DOCX, XLS, XLSX, CSV, TXT and XML attachments, and spreadsheet rows can be extracted as tables. Images and scanned documents are not supported.

Routing to inboxes

Emails in different formats can all be forwarded to one address; routing rules then pass each message to the inbox it belongs to, so no mail filters are needed on the sending side.

Exports, integrations and webhooks

Parsed data downloads as XLS, CSV, JSON or XML, or is sent on to tools such as Google Sheets and Salesforce, to Zapier, or to any endpoint by webhook.

Data manipulation and cleanup

Extracted data can be reformatted, with sums, minimums, maximums and calculated columns. Emails and parsed data can be erased automatically minutes, hours or days after parsing.

Zapier

Zaps

Workflows that start from a trigger and run one or more actions. Free accounts are limited to two-step Zaps; Professional adds multi-step Zaps, filters, paths and webhooks.

App directory

Zapier connects more than 9,000 apps, including Google Sheets, Gmail, Slack and HubSpot. Premium apps are unlimited from the Professional plan.

Task-based billing

A task is counted when a Zap completes a unit of work; triggers, polling and built-in data tools are not counted. Extra tasks are billed at 1.25x the base rate on annual plans and 2.5x on monthly plans.

Tables, Forms and Canvas

Tables store the data that workflows read and write, Forms collect it, and Canvas maps out a process. Tables and Forms are unlimited on every plan, including Free.

Agents, Chatbots and MCP

AI agents take actions across connected apps, and Zapier MCP gives assistants such as Claude and ChatGPT access to them. Agents and Chatbots are optional add-ons with free tiers.

Team and admin controls

Team covers 25 users with shared Zaps, folders and app connections plus SAML SSO. Enterprise adds SCIM provisioning, app controls and custom data retention.

Mailparser

• Starter$24.95

  per month, billed yearly; $29.95 billed monthly

  3,000 emails a year on yearly billing or 250 a month on monthly billing, with 20 inboxes. Multi-factor authentication and duplicate detection are paid add-ons.

• Professional$33.95

  per month, billed yearly; $39.95 billed monthly

  6,000 emails a year or 500 a month, 30 inboxes, 5 team members and multi-factor authentication.

• Business$83.95

  per month, billed yearly; $99.95 billed monthly

  24,000 emails a year or 2,000 a month, 50 inboxes and 50 team members, with duplicate detection and automatic retries of failed webhooks included.

• Premium$249.95

  per month, billed yearly; $299.95 billed monthly

  120,000 emails a year or 10,000 a month, unlimited inboxes and team members, and the option to modify extracted data points included.

• EnterpriseCustom

  A quoted package with a custom number of parsing credits, unlimited inboxes and team members, and every add-on included.

Zapier

• Free$0

  100 tasks a month for 1 user, limited to two-step Zaps, with unlimited Zaps, Tables and Forms and 15-minute polling.

• Professional$19.99

  per month, billed annually, for 750 tasks ($29.99 monthly)

  1 user. Multi-step Zaps, unlimited premium apps, webhooks, filters and paths, AI by Zapier and 2-minute polling. Task tiers run up to 2 million a month.

• Team$69

  per month, billed annually, for 2,000 tasks ($103.50 monthly)

  25 users, shared Zaps, folders and app connections, SAML single sign-on, priority support and 1-minute polling.

• EnterpriseCustom

  Unlimited users, advanced admin and app controls, SCIM provisioning, custom data retention and annual task limits.

Mailparser

• Annual discount

  Lower monthly rate on annual plans

  The pricing page advertises a 20% saving on annual plans. Its listed prices are $24.95 a month billed yearly against $29.95 billed monthly for Starter, which works out to about 17%.

Zapier

• Annual discount

  33% off with annual billing

  Zapier's pricing page says annual subscriptions are billed yearly at 33% off the monthly rate: Professional is $19.99 a month instead of $29.99, and Team $69 instead of $103.50.

• Nonprofit

  Extra 15% off for nonprofits

  The pricing page lists an additional 15% discount for non-profit organizations. It does not apply to pay-per-task charges.