The Ninox Insider’s Guide
Everything we know about Ninox in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Ninox
The Insider’s Guide
AI-assisted low-code platform for custom business software
Every plan, grade, refund rule and rival among spreadsheet and database tools, read from Ninox’s own pages.
Made by Ninox Software GmbH · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Ninox’s own pages, its app-store listings and our grades. Every fact in it is on Ninox’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 1 of the 21 other spreadsheet and database tools we grade
Ninox is a low-code platform from Berlin for building custom business software such as CRM, inventory, invoicing and project tools. Built-in AI turns a plain-language description into data structures, interfaces and automations, and a script language handles custom logic. The current platform runs in the browser with data hosted on AWS in Germany; the earlier product, Ninox 3, is now described by the vendor as legacy software with its own price list.
To get you started, here are 9 things to know about Ninox, taken from its own pages and our grades.
It runs in a browser with nothing to install, and the AI drafts a first version from a plain description.
- 1
Best for building your own business software, hosted in Germany
Ninox is for building your own business software, like a CRM, an inventory or an invoicing tool, and its AI will rough one out from a plain description.
- 2
Paid plans start at $31 a month for each person
As its pricing page puts it: $31 per user / month, billed annually ($36 billed monthly).
- 3
There is a free plan
Free plan for up to 5 users with no expiry: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.
- 4
It runs on Web
Web.
- 5
AI-assisted building
Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.
- 6
Six view types on every plan
Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.
- 7
Workflow automation and scripting
Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.
- 8
A 2.2 GPA, above 1 of 21
That is against the other spreadsheet and database tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Ninox you would be making a tool that builds and hosts other apps. That is not a weekend's work, with an AI app builder or without one.
Ninox at a glance
- Pricing
- Free plan, from $31 per user / month, billed annually ($36 billed monthly)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web
- Made by
- Ninox Software GmbH, since 2013
- Category
- Spreadsheets & Databases
- Our grade
- 2.2 GPA, fair
The report card
Best for building your own business software, hosted in Germany
Ninox is for building your own business software, like a CRM, an inventory or an invoicing tool, and its AI will rough one out from a plain description. The Free plan takes up to 5 users with no expiry, and data sits on AWS in Germany. But the jump to paid is steep at $31 a user a month for Team, the free caps arrive fast, and there are no phone apps yet.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Team is $31 a user a month billed annually, $36 monthly, and the dearest tenth of this category starts at $29.00, so Ninox sits in it. That's three times the $9.99 middle. Each seat does bring 50,000 records and 5 GB, Business is $49, and prices exclude VAT. |
| Free plan and trial | C | Free for up to 5 users with no expiry, and all six view types are in. The caps arrive fast, though: 5,000 records, 100 MB of storage, 1,000 API calls and 100 documents a month, 7-day history, and workflows that can't send email at all. |
| Features | B | It covers the whole low-code job: AI that sets up the data, interfaces and automations from a description, table, form, chart, kanban, map and calendar views on every plan, event-triggered workflows, a script language, documents generated from records, Gmail and Outlook mail linked to records, and a REST API. |
| Ease of use | C | No rating on record, and the work is building the software itself: data structures, interfaces, workflows, then scripts for anything the AI didn't get right. It runs in a browser with nothing to install, and the AI drafts a first version from a plain description. |
| Platforms and integrations | B | Browser only, and Ninox says native iOS and Android apps are still in development, so an A is a long way off. It connects through Zapier, Make and n8n, links Gmail and Outlook mail to records, and has a public REST API. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Ninox is for
- Fits if you want your own CRM, inventory or invoicing tool, shaped around how you work
- Works for businesses whose data has to be hosted in Germany
Who it is not for
- Pricey if you outgrow Free, as Team is $31 a user a month billed annually, three times the usual here
- Skip it if you need a phone app today, because the iOS and Android apps are still in development
- Tight if you're staying free: 5 users, 5,000 records, 100 MB, 1,000 API calls a month and 7-day history
- Not for you if free workflows need to send emails, or you want role-based access, as both start on Team
- Watch out: prices exclude VAT, and Enterprise is priced on request
Good to know
Good for
- Businesses building their own CRM, inventory or invoicing tools
- Teams that need their business data hosted in Germany
- Trying it with a small team: the Free plan covers up to 5 users with no expiry
Worth knowing
- The Free plan is capped at 5 users, 5,000 records and 100 MB of storage, and cannot send emails from workflows.
- Ninox runs in the browser only; the vendor says native iOS and Android apps are in development.
- Role-based access permissions, individual email support and the 99.5% uptime guarantee start at the Team plan.
- Prices exclude VAT and are also listed in euros, pounds and Swiss francs (Team is €25 per user a month, billed annually).
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$31
A month to start, for each person. There is a free plan too
Ninox has a free plan. Paid plans start at $31 per user / month, billed annually ($36 billed monthly).
Free
$0
Up to 5 users: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.
Team
$31
per user / month, billed annually ($36 billed monthly)
Per user: 50,000 records, 5 GB of storage, 10,000 API calls and 1,000 sent emails a month, with role-based access and 30-day history.
Business
$49
per user / month, billed annually ($56 billed monthly)
Per user: 250,000 records, 10 GB of storage, 50,000 API calls, 5,000 sent emails and 5,000 documents a month, with unlimited history.
Enterprise
Custom
Price on request: solutions built around a company's processes, with governance and compliance controls, premium support and expert assistance.
The free plan
Free plan for up to 5 users with no expiry: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.
Read from ninox.com on Oct 6, 2026.
Ways to pay less
Annual discount
Lower per-user price with annual billing
Team is $31 per user a month billed annually against $36 billed monthly, and Business is $49 against $56, a saving of roughly 12% to 14%.
Stated on ninox.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
AI-assisted low-code platform for custom business software. Here is what it does, as its own site describes it, and what it covers: public API, AI features, real-time collaboration, databases, workflow automation, app builder.
Browser only, and Ninox says native iOS and Android apps are still in development, so an A is a long way off.
- AI-assisted building
- Describe a need in plain language and the built-in AI helps organize the data, define business logic, build interfaces and set up automations. Each plan has its own AI usage limit.
- Six view types on every plan
- Table, form, chart, kanban, map and calendar views are included on all plans, the Free plan too.
- Workflow automation and scripting
- Event triggers and conditions run processes automatically, and a script language covers custom logic. Sending emails from workflows starts at the Team plan.
- Email linked to records
- Gmail and Outlook mail can be linked to Ninox records and workflows: 100 linked emails on Free and 5,000 per user on Team and Business.
- Document generation
- Contracts, invoices and reports are generated from records, then shared, printed or exported: 100 a month on Free, 1,000 per user on Team and 5,000 per user on Business.
- REST API and connectors
- A public REST API plus connections through Zapier, Make and n8n. API calls are capped at 1,000 a month on Free, 10,000 per user on Team and 50,000 per user on Business.
Where it runs
- Web
What it works with
- Zapier
- Make
- n8n
- Gmail
- Outlook
Ninox is made by Ninox Software GmbH, and has been around since 2013.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
1/21
Other spreadsheet and database tools it is graded above
Ninox's GPA of 2.2 is higher than 1 of the 21 other spreadsheet and database tools we grade, and level with 1.
It stands best on features (B, above 6 of 21) and worst on value for money (D, above 0).
Its paid plans start at $31 a month for each person, against a middle price of $8 for the category: 20 of the 20 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 7 tools score higher and cost less.
Each grade against the category
Every bar is all 22 spreadsheet and database tools we grade, cut by the letter each got. Ninox’s own letter is outlined.
- DValue for moneyAbove 0 of 21
- CFree plan and trialAbove 2 of 21
- BFeaturesAbove 6 of 21
- CEase of useAbove 0 of 21
- BPlatforms and integrationsAbove 3 of 21
Price against what you get
Each dot is one of 22 spreadsheet and database tools. Further left costs less; higher up scores better on features, ease of use and platforms. Ninox is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Ninox you would be making a tool that builds and hosts other apps. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 19 of the 21 other spreadsheet and database tools grade higher. It costs $372 a year.
What you could not
- A tool that builds and hosts other apps.
- Connections to other products, each kept working as those products change.
- Databases with views, filters and links between them.
- Several people working in it at the same moment.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Ninox’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Airtable, Claris FileMaker, SeaTable, Baserow and Softr
The 5 tools Ninox is most often weighed against, with where each one differs from it.
- 3.0GPA
Airtable
Free plan · from $20/mo
Relational database platform for building team workflows and apps.
- Only Airtable lists macOS, Windows, iOS and Android apps.
- Ninox also covers app builder.
- Airtable also covers calendar, kanban boards and Gantt & timelines.
- 2.4GPA
Claris FileMaker
Free trial · from $17.50/mo
Low-code platform for custom database apps on desktop, iOS and web.
- Ninox has a free plan. Claris FileMaker does not, though it has a free trial.
- Only Claris FileMaker lists macOS, Windows and iOS apps.
- Claris FileMaker is self-hostable, according to its own site.
- 2.6GPA
SeaTable
Free plan · from €7/mo
No-code database and app builder, in the cloud or self-hosted.
- Only SeaTable lists an Android app.
- SeaTable is self-hostable, according to its own site.
- SeaTable also covers no-code.
- 2.6GPA
Baserow
Free plan · from $10/mo
Open-source no-code database and application builder.
- Baserow is open source and self-hostable, according to its own site.
- Baserow also covers no-code.
- 2.4GPA
Softr
Free plan · from $19/mo
No-code builder for client portals and internal tools, with AI.
- Softr also covers no-code and forms.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Ninox free?
Ninox has a free plan. Free plan for up to 5 users with no expiry: 5,000 records, 100 MB of storage, 1,000 API calls and 100 generated documents a month, limited AI prompts and 7-day history.
How much does Ninox cost?
Ninox lists 4 plans. Free: $0.
What platforms does Ninox work on?
Ninox is available on Web.
Does Ninox offer any discounts?
Ninox publicly lists the following: Lower per-user price with annual billing.
Does Ninox have an Android app?
No Android app was listed when its pages were read on Oct 6, 2026. Ninox is listed for Web.
Does Ninox have an iPhone app?
No iPhone app was listed when its pages were read on Oct 6, 2026. Ninox is listed for Web.
Is Ninox open source?
Ninox is not described as open source on its own site, as read on Oct 6, 2026.
Does Ninox have an API?
Yes. Ninox offers a public API, according to its own site.
What does Ninox integrate with?
Ninox's listing names Zapier, Make, n8n, Gmail and Outlook. A listing names up to eight integrations, so it may connect to more.
Who makes Ninox?
Ninox is made by Ninox Software GmbH. It dates from 2013.
What are the alternatives to Ninox?
The closest alternatives to Ninox in our directory are Airtable, Claris FileMaker, SeaTable, Baserow and Softr.
How does Ninox compare with other spreadsheet and database tools?
Ninox's GPA of 2.2 is higher than 1 of the 21 other spreadsheet and database tools we grade, and level with 1.
Is Ninox good value for money?
ToolGPA grades Ninox D for value for money. Its paid plans start at $31 a month for each person, against a middle price of $8 for the category: 20 of the 20 others that charge start lower.
Could I make my own version of Ninox?
To replace Ninox you would be making a tool that builds and hosts other apps.
Where this guide comes from
The prices, plans, platforms and features were read from Ninox’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Ninox's own pages on 6 October 2026. Also tested with a demo account on 2026-08-27.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Ninox Software GmbH. Prices change, so check ninox.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Ninox, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/ninox
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Ninox: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/ninox
Know someone choosing between spreadsheet and database tools?
Send them this guide: toolgpa.com/tools/ninox/guide
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See our other guides
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- Spreadsheets & Databases Insider's GuideEvery one of the 22 spreadsheet and database tools we grade, compared
- Zoho Sheet Insider's GuideCollaborative online spreadsheet with a free version3.6 GPA
- Google Sheets Insider's GuideBrowser-based spreadsheet, free with a Google Account3.4 GPA
- Microsoft Excel Insider's GuideSpreadsheet app sold with Microsoft 365, free in the browser3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Ninox’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Ninox is a trademark of its owner, and this guide is not made, paid for or approved by Ninox Software GmbH. Prices and plans change: check ninox.com before you buy.