The PTminder Insider’s Guide
Everything we know about PTminder in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
PTminder
The Insider’s Guide
Booking, payments and client management for personal trainers
Every plan, grade, refund rule and rival among salon, spa and studio booking apps, read from PTminder’s own pages.
Made by PTminder · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from PTminder’s own pages, its app-store listings and our grades. Every fact in it is on PTminder’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 58 of the 85 other salon, spa and studio booking apps we grade
PTminder is software for personal trainers that combines a booking calendar, online payments, client records, assessments and workout and nutrition planners. Clients use a mobile app at no cost. All features are on every plan, and the monthly price steps up with the number of active clients.
To get you started, here are 9 things to know about PTminder, taken from its own pages and our grades.
No store rating on record, and calendars, payment links and planners take setting up.
- 1
Best for personal trainers with a client list
PTminder bundles booking, payments, workout and nutrition planning and assessments for personal trainers.
- 2
Paid plans start at $59 a month
As its pricing page puts it: $59 per month for up to 50 clients.
- 3
You can try it first
14-day free trial, no credit card required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Calendar and online booking
Clients book sessions and classes against your availability, with automated text and email reminders.
- 6
Payments
Take card or bank payments for bookings, packages, memberships and products through integrated processors.
- 7
Workout planner
Build plans from 1200+ exercise videos and record progress in person or remotely.
- 8
A 2.4 GPA, above 58 of 85
That is against the other salon, spa and studio booking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of PTminder you could make: appointment booking, class booking, invoicing, reports and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
PTminder at a glance
- Pricing
- Free trial, from $59 per month for up to 50 clients
- Free plan
- No
- Free trial
- 14-day free trial, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- PTminder
- Category
- Salon, Spa & Studio Booking
- Our grade
- 2.4 GPA, fair
The report card
Best for personal trainers with a client list
PTminder bundles booking, payments, workout and nutrition planning and assessments for personal trainers. The price climbs through client-count tiers from $59, and the branded app and texting cost extra.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $59 a month for up to 50 clients, between the category's $49 middle and $99 dearer quarter. It climbs to $209 for over 200. |
| Free plan and trial | C | A 14-day free trial with no card needed. There is no free plan. |
| Features | B | Calendar and booking, payments, workout and nutrition planners, assessments and reporting. The branded app and SMS are paid extras. |
| Ease of use | C | No store rating on record, and calendars, payment links and planners take setting up. |
| Platforms and integrations | B | Web plus iOS and Android, with Stripe, GoCardless, Debitsuccess and Ezidebit. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who PTminder is for
- Fits if you are a trainer who wants booking, payments and programs in one place
- Works for studios with a team of trainers on the same client list
Who it is not for
- Pricey if your list is small, as the first tier is $59 a month for up to 50 clients
- Watch out: the plan moves up on its own as your active and lead client count grows
- Watch out: a branded mobile app is a $40 a month add-on, and SMS costs extra
- Not for you if you want a free start, as only a 14-day trial is listed
- Watch out: the site says PTminder is part of Xplor
Good to know
Good for
- Personal trainers who want booking and payments in one tool
- Studios that want every feature without choosing between tiers
- Trainers who accept direct debit through Debitsuccess, GoCardless or Ezidebit
Worth knowing
- Price depends on active and lead clients; the plan scales up automatically as the count grows.
- A branded mobile app is a paid add-on at $40 a month, and SMS sending is a separate cost.
- The page lists 20 trainers or staff on the 50-client plan, with more on request.
- The site says PTminder is part of Xplor.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$59
A month to start
PTminder is a paid product with a free trial, starting at $59 per month for up to 50 clients.
50 Client Plan
$59
per month for up to 50 clients
All features included. Annual billing is offered at a stated 10% saving.
100 Client Plan
$89
per month for 51 to 100 clients
Same features as every plan; the price follows the number of active and lead clients.
150 Client Plan
$119
per month for 101 to 150 clients
Same features, for a larger client list.
200 Client Plan
$149
per month for 151 to 200 clients
Same features, for a larger client list.
Unlimited Plan
$209
per month for 200+ clients
Same features with no upper client count.
Trying it first
14-day free trial, no credit card required
Read from ptminder.com on Nov 13, 2026.
Ways to pay less
Annual discount
Save 10% with annual billing
The pricing page lists an annual billing option with a 10% saving over monthly billing.
Stated on ptminder.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Booking, payments and client management for personal trainers. Here is what it does, as its own site describes it, and what it covers: templates, invoicing, reports, appointment booking, class booking.
Calendar and booking, payments, workout and nutrition planners, assessments and reporting.
- Calendar and online booking
- Clients book sessions and classes against your availability, with automated text and email reminders.
- Payments
- Take card or bank payments for bookings, packages, memberships and products through integrated processors.
- Workout planner
- Build plans from 1200+ exercise videos and record progress in person or remotely.
- Nutrition planner
- Create nutrition plans for clients from a database of food items.
- Client assessments
- Record assessments, share the results and track each client's progress.
- Reporting
- General and financial reports cover attendance and income.
Where it runs
- Web
- iOS
- Android
What it works with
- Stripe
- Debitsuccess
- GoCardless
- Ezidebit
PTminder is made by PTminder.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
58/85
Other salon, spa and studio booking apps it is graded above
PTminder's GPA of 2.4 is higher than 58 of the 85 other salon, spa and studio booking apps we grade, and level with 16.
It stands best on features (B, above 42 of 85) and worst on ease of use (C, above 0).
Its paid plans start at $59 a month, against a middle price of $49 for the category: 35 of the 57 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 4 tools score higher and cost less.
Each grade against the category
Every bar is all 86 salon, spa and studio booking apps we grade, cut by the letter each got. PTminder’s own letter is outlined.
- CValue for moneyAbove 12 of 85
- CFree plan and trialAbove 47 of 85
- BFeaturesAbove 42 of 85
- CEase of useAbove 0 of 85
- BPlatforms and integrationsAbove 22 of 85
Price against what you get
Each dot is one of 58 salon, spa and studio booking apps. Further left costs less; higher up scores better on features, ease of use and platforms. PTminder is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of PTminder you could make: appointment booking, class booking, invoicing, reports and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.4 is higher than 58 of the 85 other salon, spa and studio booking apps we grade. It costs $708 a year.
What you could make
- Appointment booking, class booking, invoicing, reports and templates: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- Sharing with other people, which means accounts and invitations.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. PTminder’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
My PT Hub, TrueCoach, Everfit, PocketSuite and ABC Trainerize
The 5 tools PTminder is most often weighed against, with where each one differs from it.
- 2.4GPA
My PT Hub
Free plan · from $22.50/mo
Client coaching and business software for personal trainers.
- My PT Hub has a free plan. PTminder does not, though it has a free trial.
- PTminder also covers invoicing, reports and class booking.
- My PT Hub also covers workflow automation, habit tracking and community.
- 2.2GPA
TrueCoach
Free trial · from $26.34/mo
Workout programming and client coaching app for trainers.
- PTminder also covers invoicing, reports, appointment booking and class booking.
- TrueCoach also covers workflow automation, time tracking, habit tracking and dashboards.
- 2.8GPA
Everfit
Free plan · from $16/mo
Online coaching platform for trainers, gyms and nutrition coaches.
- Everfit has a free plan. PTminder does not, though it has a free trial.
- PTminder also covers invoicing, reports and class booking.
- Everfit also covers workflow automation, habit tracking, forms and community.
- 2.4GPA
PocketSuite
Free trial · from $49.99/mo
Booking, payments and client messaging for service pros.
- PTminder also covers templates.
- PocketSuite also covers forms and business texting.
- 2.2GPA
ABC Trainerize
Free plan · from $9/mo
Online and in-person coaching app for personal trainers and gyms.
- ABC Trainerize has a free plan. PTminder does not, though it has a free trial.
- PTminder also covers templates, invoicing and reports.
- ABC Trainerize also covers habit tracking and community.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is PTminder free?
No, PTminder is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does PTminder cost?
PTminder lists 5 plans. 50 Client Plan: $59 per month for up to 50 clients.
What platforms does PTminder work on?
PTminder is available on Web, iOS and Android.
Does PTminder offer any discounts?
PTminder publicly lists the following: Save 10% with annual billing.
Does PTminder have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. PTminder is listed for Web, iOS and Android.
Does PTminder have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. PTminder is listed for Web, iOS and Android.
Is PTminder open source?
PTminder is not described as open source on its own site, as read on Nov 13, 2026.
What does PTminder integrate with?
PTminder's listing names Stripe, Debitsuccess, GoCardless and Ezidebit.
Who makes PTminder?
PTminder is made by a company of the same name.
What are the alternatives to PTminder?
The closest alternatives to PTminder in our directory are My PT Hub, TrueCoach, Everfit, PocketSuite and ABC Trainerize.
How does PTminder compare with other salon, spa and studio booking apps?
PTminder's GPA of 2.4 is higher than 58 of the 85 other salon, spa and studio booking apps we grade, and level with 16.
Is PTminder good value for money?
ToolGPA grades PTminder C for value for money. Its paid plans start at $59 a month, against a middle price of $49 for the category: 35 of the 57 others that charge start lower.
Could I make my own version of PTminder?
The plain part of PTminder you could make: appointment booking, class booking, invoicing, reports and templates.
Where this guide comes from
The prices, plans, platforms and features were read from PTminder’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from PTminder's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by PTminder. Prices change, so check ptminder.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- PTminder, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/ptminder
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "PTminder: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/ptminder
Know someone choosing between salon, spa and studio booking apps?
Send them this guide: toolgpa.com/tools/ptminder/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded salon, spa and studio booking apps after PTminder, each with an Insider's Guide of its own.
- Salon, Spa & Studio Booking Insider's GuideEvery one of the 86 salon, spa and studio booking apps we grade, compared
- Square Appointments Insider's GuideBooking, point of sale and payments for appointment businesses3.2 GPA
- Fresha Insider's GuideSalon and spa booking with a consumer marketplace for new clients3.0 GPA
- Barberly Insider's GuideBarbershop booking software with a branded mobile app2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what PTminder’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. PTminder is a trademark of its owner, and this guide is not made, paid for or approved by PTminder. Prices and plans change: check ptminder.com before you buy.