PTminder vs TrueCoach (2026): which should you pick?

Pick PTminder if

• Fits if you are a trainer who wants booking, payments and programs in one place
• Works for studios with a team of trainers on the same client list

Look elsewhere if

• Pricey if your list is small, as the first tier is $59 a month for up to 50 clients
• Watch out: the plan moves up on its own as your active and lead client count grows
• Watch out: a branded mobile app is a $40 a month add-on, and SMS costs extra
• Not for you if you want a free start, as only a 14-day trial is listed
• Watch out: the site says PTminder is part of Xplor

Pick TrueCoach if

• Fits if you coach clients one-to-one and send them workouts to track
• Works for trainers who want wearable and nutrition data next to the plan

Look elsewhere if

• Tight if you have more than a few clients, as plans stop at 5, 20 and 50 active clients
• Watch out: wearables, public profiles and the custom-branded app need Standard or Pro
• Not for you if you book group classes or run a gym front desk, as it is built for one-to-one coaching
• Watch out: the pricing page lists Zapier on Standard but says it is Pro only elsewhere
• Pricey if you pay monthly, as Starter is $29.98 against $26.34 billed annually

PTminder

• Price depends on active and lead clients; the plan scales up automatically as the count grows.
• A branded mobile app is a paid add-on at $40 a month, and SMS sending is a separate cost.
• The page lists 20 trainers or staff on the 50-client plan, with more on request.
• The site says PTminder is part of Xplor.

TrueCoach

• Plans are capped at 5, 20 and 50 active clients; above 50 the page says to email for special pricing.
• Wearables, public profiles and the custom-branded app need Standard or Pro.
• The page is inconsistent on Zapier: the Standard card lists it, while the feature text says it is exclusive to Pro.
• It is built for one-to-one coaching, not for booking group classes or running a gym front desk.

PTminder

Calendar and online booking

Clients book sessions and classes against your availability, with automated text and email reminders.

Payments

Take card or bank payments for bookings, packages, memberships and products through integrated processors.

Workout planner

Build plans from 1200+ exercise videos and record progress in person or remotely.

Nutrition planner

Create nutrition plans for clients from a database of food items.

Client assessments

Record assessments, share the results and track each client's progress.

Reporting

General and financial reports cover attendance and income.

TrueCoach

Program and workout builder

Build workouts with drag and drop, save templates and copy them across clients, using a library of 3,000+ exercise videos or your own.

Client tracking

A dashboard follows progress, milestones, custom metrics and exercise history, and clients see their own graphs.

Nutrition and habits

MyFitnessPal syncs calorie and macro goals, and custom habits appear in the client's calendar.

Messaging

In-app chat supports photos, videos and GIFs, with push and email notifications for workouts and feedback.

Automated payments

TrueCoach Payments, run on Stripe, sets up recurring client subscriptions.

Wearables and custom app

Standard and Pro connect Apple Health, Garmin, OURA and others; Standard and up also offer a custom-branded app.

PTminder

• 50 Client Plan$59

  per month for up to 50 clients

  All features included. Annual billing is offered at a stated 10% saving.

• 100 Client Plan$89

  per month for 51 to 100 clients

  Same features as every plan; the price follows the number of active and lead clients.

• 150 Client Plan$119

  per month for 101 to 150 clients

  Same features, for a larger client list.

• 200 Client Plan$149

  per month for 151 to 200 clients

  Same features, for a larger client list.

• Unlimited Plan$209

  per month for 200+ clients

  Same features with no upper client count.

TrueCoach

• Starter$26.34

  per month, up to 5 clients, billed annually ($29.98 monthly)

  Program builder, client tracking, MyFitnessPal nutrition and habit tracking, messaging and automated payments.

• Standard$57.99

  per month, up to 20 clients, billed annually ($69.98 monthly)

  Adds public coach profiles, wearables data, a custom-branded app and advanced habit and nutrition tracking.

• Pro$136.99

  per month, up to 50 clients, billed annually ($164.98 monthly)

  For established businesses with up to 50 clients; the page says Zapier automations are exclusive to Pro.

PTminder

• Annual discount

  Save 10% with annual billing

  The pricing page lists an annual billing option with a 10% saving over monthly billing.

TrueCoach

• Annual discount

  Annual billing saves up to about 2 months

  The pricing page shows lower monthly rates on annual plans, equal to one month free on Starter and two months free on Standard.

• Other savings

  90-day money-back guarantee on annual plans

  First-time subscribers on an annual plan can get a refund within 90 days; the page notes that restrictions apply.