The Pyrus Insider’s Guide
Everything we know about Pyrus in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Pyrus
The Insider’s Guide
Workflow and task management built around forms and approvals
Every plan, grade, refund rule and rival among project management tools, read from Pyrus’s own pages.
Made by Pyrus · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Pyrus’s own pages, its app-store listings and our grades. Every fact in it is on Pyrus’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 70 of the 111 other project management tools we grade
Pyrus is a work management platform for tasks, forms and approval workflows such as invoice approval, service desk and HR requests. A free plan has unlimited users and tasks but caps form-based tasks. The paid Form Pro plan is priced per user.
To get you started, here are 9 things to know about Pyrus, taken from its own pages and our grades.
The work is building the forms and workflows yourself.
- 1
Best for approvals and routine requests built as forms
You build most of what you use yourself.
- 2
Paid plans start at $12 a month for each person
As its pricing page puts it: $12 per user / month, billed annually ($15 billed quarterly).
- 3
There is a free plan
Free forever: unlimited users and tasks, 1 GB of file storage and up to 50 form tasks.
- 4
It runs on 4 platforms
Web, iOS, Android and macOS.
- 5
Form and workflow builder
Custom forms with approval steps; the free plan allows up to 50 form tasks.
- 6
Accounts payable
An OCR invoice reader and ERP or accounting integrations are listed for Form Pro.
- 7
Service desk and knowledge base
Separate product pages cover a service desk and a knowledge base.
- 8
A 2.6 GPA, above 70 of 111
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Pyrus you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Pyrus at a glance
- Pricing
- Free plan, from $12 per user / month, billed annually ($15 billed quarterly)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, iOS, Android
- Made by
- Pyrus
- Category
- Project Management
- Our grade
- 2.6 GPA, good
The report card
Best for approvals and routine requests built as forms
Pyrus builds workflows out of forms and approvals, and the free plan gives unlimited users and tasks with 1 GB. Form tasks are capped at 50 on free, Form Pro is $12 a user billed annually, and extra storage is $80 a month per 100 GB. You build most of what you use yourself.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Form Pro is $12 a user a month billed annually, which is inside the middle of project tools. Extra storage is $80 a month per 100 GB, and the OCR invoice reader is priced per project. |
| Free plan and trial | B | Free forever with unlimited users and tasks and 1 GB. The form and workflow builder stops at 50 form tasks. |
| Features | C | Forms, approvals, a service desk and accounts payable flows. The 50 form-task cap on free and the add-on OCR and ERP services are the gaps. |
| Ease of use | C | No store rating on record. The work is building the forms and workflows yourself. |
| Platforms and integrations | A | Web, Mac, iOS and Android, with API access on Form Pro and Google Drive, Dropbox, Box and OneDrive links. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Pyrus is for
- Fits if requests like purchases or leave go through a fixed approval route
- Works for a team that wants unlimited free users for plain tasks
Who it is not for
- Tight if you are staying free: 1 GB and 50 form tasks
- Pricey if you need storage: $80 a month for each extra 100 GB
- Watch out: the $12 price needs annual prepayment, and quarterly is $15
- Watch out: the OCR invoice reader and ERP integration are add-ons priced by project
Good to know
Good for
- Teams automating approvals such as invoices and expenses
- Small groups wanting unlimited free users for plain task lists
Worth knowing
- Form-based tasks are capped at 50 on the free plan.
- Extra storage on paid plans costs $80 a month per 100 GB.
- The OCR invoice reader and ERP integration are add-on services priced by project.
- The $12 price needs annual prepayment; the quarterly price is $15.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$12
A month to start, for each person. There is a free plan too
Pyrus has a free plan. Paid plans start at $12 per user / month, billed annually ($15 billed quarterly).
Free
$0
Unlimited users and tasks, 1 GB storage, custom form and workflow builder limited to 50 form tasks.
Form Pro
$12
per user / month, billed annually ($15 billed quarterly)
Unlimited form fills, up to 100 GB storage, data backup, API access, OCR invoice reader and priority support.
Enterprise
Custom
Adds a customer success manager, SSO and SAML, Active Directory, optional on-premises installation and unlimited storage.
The free plan
Free forever: unlimited users and tasks, 1 GB of file storage and up to 50 form tasks.
Read from pyrus.com on Nov 12, 2026.
Ways to pay less
Annual discount
Save 20% by paying for a year
The pricing FAQ gives a 20% discount for paying a full year in advance.
Stated on pyrus.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, macOS, iOS and Android
Workflow and task management built around forms and approvals. Here is what it does, as its own site describes it, and what it covers: public API, tasks, workflow automation, forms, help desk.
Forms, approvals, a service desk and accounts payable flows.
- Form and workflow builder
- Custom forms with approval steps; the free plan allows up to 50 form tasks.
- Accounts payable
- An OCR invoice reader and ERP or accounting integrations are listed for Form Pro.
- Service desk and knowledge base
- Separate product pages cover a service desk and a knowledge base.
- Cloud storage integrations
- Links to Google Drive, Dropbox, Box and OneDrive.
- Apps
- Native iPhone, iPad and Android apps plus a macOS app.
- Security
- 256-bit AES and SSL/TLS encryption and an audit trail are listed on the free plan.
Where it runs
- Web
- macOS
- iOS
- Android
What it works with
- Google Drive
- Dropbox
- Box
- OneDrive
Pyrus is made by Pyrus.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
70/111
Other project management tools it is graded above
Pyrus's GPA of 2.6 is higher than 70 of the 111 other project management tools we grade, and level with 14.
It stands best on platforms and integrations (A, above 85 of 111) and worst on features (C, above 1).
Its paid plans start at $12 a month for each person, against a middle price of $9 for the category: 69 of the 97 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 24 tools score higher and cost less.
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Pyrus’s own letter is outlined.
- CValue for moneyAbove 27 of 111
- BFree plan and trialAbove 77 of 111
- CFeaturesAbove 1 of 111
- CEase of useAbove 7 of 111
- APlatforms and integrationsAbove 85 of 111
Price against what you get
Each dot is one of 104 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Pyrus is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Pyrus you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It costs $144 a year.
What you could make
- Tasks, forms and help desk: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- Apps for macOS, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Pyrus’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Process Street, SmartSuite, Asana, Airtable and Podio
The 5 tools Pyrus is most often weighed against, with where each one differs from it.
- 2.2GPA
Process Street
Free trial
Checklist-based workflows, SOPs and approvals for operations teams.
- Pyrus has a free plan. Process Street does not, though it has a free trial.
- Only Pyrus lists a macOS app.
- Pyrus also covers help desk.
- 2.4GPA
SmartSuite
Free trial · from $15/mo
No-code work platform built on linked tables, views and automations.
- Pyrus has a free plan. SmartSuite does not, though it has a free trial.
- Only Pyrus lists a macOS app.
- Pyrus also covers tasks, forms and help desk.
- 3.0GPA
Asana
Free plan · from $10.99/mo
Work management for projects, goals and cross-team workflows.
- Only Asana lists a Windows app.
- Pyrus also covers forms and help desk.
- Asana also covers kanban boards, Gantt & timelines and goals.
- 3.0GPA
Airtable
Free plan · from $20/mo
Relational database platform for building team workflows and apps.
- Only Airtable lists a Windows app.
- Pyrus also covers tasks, forms and help desk.
- Airtable also covers databases, calendar, kanban boards and Gantt & timelines.
- 2.2GPA
Podio
Free plan · from $11.20/mo
Customizable work management built from no-code apps.
- Only Pyrus lists a macOS app.
- Pyrus also covers help desk.
- Podio also covers kanban boards and no-code.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Pyrus free?
Pyrus has a free plan. Free forever: unlimited users and tasks, 1 GB of file storage and up to 50 form tasks.
How much does Pyrus cost?
Pyrus lists 3 plans. Free: $0.
What platforms does Pyrus work on?
Pyrus is available on Web, iOS, Android and macOS.
Does Pyrus offer any discounts?
Pyrus publicly lists the following: Save 20% by paying for a year.
Does Pyrus have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Pyrus is listed for Web, iOS, Android and macOS.
Does Pyrus have a Linux app?
No Linux app was listed when its pages were read on Nov 12, 2026. Pyrus is listed for Web, iOS, Android and macOS.
Is Pyrus open source?
Pyrus is not described as open source on its own site, as read on Nov 12, 2026.
Does Pyrus have an API?
Yes. Pyrus offers a public API, according to its own site.
What does Pyrus integrate with?
Pyrus's listing names Google Drive, Dropbox, Box and OneDrive. A listing names up to eight integrations, so it may connect to more.
Who makes Pyrus?
Pyrus is made by a company of the same name.
What are the alternatives to Pyrus?
The closest alternatives to Pyrus in our directory are Process Street, SmartSuite, Asana, Airtable and Podio.
How does Pyrus compare with other project management tools?
Pyrus's GPA of 2.6 is higher than 70 of the 111 other project management tools we grade, and level with 14.
Is Pyrus good value for money?
ToolGPA grades Pyrus C for value for money. Its paid plans start at $12 a month for each person, against a middle price of $9 for the category: 69 of the 97 others that charge start lower.
Could I make my own version of Pyrus?
To replace Pyrus you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Pyrus’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Pyrus's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Pyrus. Prices change, so check pyrus.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Pyrus, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/pyrus
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Pyrus: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/pyrus
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/pyrus/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Pyrus, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 112 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Pyrus’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Pyrus is a trademark of its owner, and this guide is not made, paid for or approved by Pyrus. Prices and plans change: check pyrus.com before you buy.