Podio vs Pyrus (2026): which should you pick?
As of Nov 12, 2026, Pyrus grades higher than Podio: 2.6 against 2.2 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Podio grades higher on ease of use. Pyrus grades higher on value for money, the free plan and platforms. They get the same grade on features.
Price, platforms and features side by side. The table says where each price was read and when.
Podio
Customizable work management built from no-code apps
Pyrus
Workflow and task management built around forms and approvals
Which one is for you
Pick Podio if
- Fits if you want to build your own CRM or project tracker without writing code
- Works for agencies and firms that bring clients into shared workspaces
Look elsewhere if
- Skip it if you plan with Gantt charts or track time, as neither is built in
- Tight if you're staying free, since 100 items across the whole organization goes fast
- Pricey if you need advanced automation, which is Premium at $19.20 a user a month billed annually
- Watch out: extra API and automation capacity are add-ons from $23 and $39 a month, and listed prices exclude taxes
- Not for you if you want a desktop app, as it's web, iPhone and Android only
Pick Pyrus if
- Fits if requests like purchases or leave go through a fixed approval route
- Works for a team that wants unlimited free users for plain tasks
Look elsewhere if
- Tight if you are staying free: 1 GB and 50 form tasks
- Pricey if you need storage: $80 a month for each extra 100 GB
- Watch out: the $12 price needs annual prepayment, and quarterly is $15
- Watch out: the OCR invoice reader and ERP integration are add-ons priced by project
How we grade them
| 2.2GPAPodioFair | 2.6GPAPyrusGood | |
|---|---|---|
| Value for money | DPlus is $11.20 a user a month billed annually, $14 monthly, past the dear end of this category before you've automated anything. Advanced automation means Premium at $19.20, and extra API or automation capacity is a further add-on from $23 a month. | CForm Pro is $12 a user a month billed annually, which is inside the middle of project tools. Extra storage is $80 a month per 100 GB, and the OCR invoice reader is priced per project. |
| Free plan and trial | CFree covers up to 5 users with unlimited apps and workspaces, tasks and webforms, but it's capped at 100 items across the entire organization. Automated workflows need a paid plan too. It's a look round, not a home. | BFree forever with unlimited users and tasks and 1 GB. The form and workflow builder stops at 50 form tasks. |
| Features | CA no-code builder for your own apps, with table, kanban and calendar views, when/then workflows, chat, webforms and free client access. The gaps are the listing's own: no Gantt chart and no time tracking built in, with Podio pointing at community-built extensions instead. | CForms, approvals, a service desk and accounts payable flows. The 50 form-task cap on free and the add-on OCR and ERP services are the gaps. |
| Ease of use | B4.6 on the App Store from 3,690 ratings. It's drag and drop with pre-built templates, but you are still designing your own apps and fields before anyone can use them. | CNo store rating on record. The work is building the forms and workflows yourself. |
| Platforms and integrations | BWeb, iPhone and Android, with no desktop app. It connects to ShareFile, Dropbox, Google Drive, GoToMeeting, Excel and Gmail, and the API allows 1,000 calls an hour before you buy more. | AWeb, Mac, iOS and Android, with API access on Form Pro and Google Drive, Dropbox, Box and OneDrive links. |
| Best for | building your own work apps without code | approvals and routine requests built as forms |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Podio and Pyrus. How we grade
Price against what you get
Podio starts at $11.20 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Pyrus starts at $12 a month for each person and scores 2.7.
They score the same, and Podio starts $0.80 a month lower. Of the other project management tools on the chart, 24 score higher than Podio for less, and 24 score higher than Pyrus for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Podio also covers kanban boards and no-code.
- Pyrus also covers help desk.
At a glance
| Podio | Pyrus | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $11.20 per user / month, billed annually | $12 per user / month, billed annually ($15 billed quarterly) |
| Free plan | Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization. | Free forever: unlimited users and tasks, 1 GB of file storage and up to 50 form tasks. |
| Free trial | 30-day free trial of Premium for eligible Free plan organizations | None listed |
| Web | ||
| macOS | ||
| iOS | ||
| Android | ||
| Made by | Progress Software Corporation | Pyrus |
| Price read from | progress.com | pyrus.com |
| Checked | Oct 5, 2026 | Nov 12, 2026 |
Worth knowing
Podio
- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.
Pyrus
- Form-based tasks are capped at 50 on the free plan.
- Extra storage on paid plans costs $80 a month per 100 GB.
- The OCR invoice reader and ERP integration are add-on services priced by project.
- The $12 price needs annual prepayment; the quarterly price is $15.
Key features
Podio
- Custom apps and workspaces
- A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- Table, kanban and calendar views
- Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- Workflow automation
- Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- Tasks and collaboration
- Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- Client access
- Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- Webforms and API
- Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.
Pyrus
- Form and workflow builder
- Custom forms with approval steps; the free plan allows up to 50 form tasks.
- Accounts payable
- An OCR invoice reader and ERP or accounting integrations are listed for Form Pro.
- Service desk and knowledge base
- Separate product pages cover a service desk and a knowledge base.
- Cloud storage integrations
- Links to Google Drive, Dropbox, Box and OneDrive.
- Apps
- Native iPhone, iPad and Android apps plus a macOS app.
- Security
- 256-bit AES and SSL/TLS encryption and an audit trail are listed on the free plan.
Plans
Podio
Free$0
Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.
Plus$11.20
per user / month, billed annually ($14 billed monthly)
Unlimited items and client users, user management, a light user role, read-only access and simple workflows.
Premium$19.20
per user / month, billed annually ($24 billed monthly)
Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.
Pyrus
Free$0
Unlimited users and tasks, 1 GB storage, custom form and workflow builder limited to 50 form tasks.
Form Pro$12
per user / month, billed annually ($15 billed quarterly)
Unlimited form fills, up to 100 GB storage, data backup, API access, OCR invoice reader and priority support.
EnterpriseCustom
Adds a customer success manager, SSO and SAML, Active Directory, optional on-premises installation and unlimited storage.
Ways to pay less
Podio
- Annual discount
20% less on annual billing
Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.
Pyrus
- Annual discount
Save 20% by paying for a year
The pricing FAQ gives a 20% discount for paying a full year in advance.
Common questions
Which is cheaper, Podio or Pyrus?
As of Nov 12, 2026, Podio is cheaper to start with: $11.20 a month for each person, against $12 a month for each person for Pyrus. Podio starts at $11.20 per user / month, billed annually, and Pyrus starts at $12 per user / month, billed annually ($15 billed quarterly).
Which has a free plan, Podio or Pyrus?
As of Nov 12, 2026, both Podio and Pyrus have a free plan.
Which platforms do Podio and Pyrus run on?
As of Nov 12, 2026, only Pyrus lists a macOS app. Both list a web app and iOS and Android apps. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.