The Ruddr Insider’s Guide
Everything we know about Ruddr in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Ruddr
The Insider’s Guide
Professional services automation with time tracking and billing
Every plan, grade, refund rule and rival among time tracking apps, read from Ruddr’s own pages.
Made by Ruddr · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Ruddr’s own pages, its app-store listings and our grades. Every fact in it is on Ruddr’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 23 of the 98 other time tracking apps we grade
Ruddr is a professional services automation platform for agencies and consultancies. Time tracking and timesheets sit alongside project budgets, expenses, invoicing, resource planning, utilization and revenue reporting. Pricing is per billable member, and non-billable staff are free as long as at least half of the workspace is billable.
To get you started, here are 9 things to know about Ruddr, taken from its own pages and our grades.
Projects, rate cards and budgets take setup.
- 1
Best for time and profit tracking for service firms
Ruddr is professional services software with time, budgets, invoices and utilization from $14 a billable user a month.
- 2
Paid plans start at $14 a month for each person
As its pricing page puts it: $14 per billable user / month, billed annually ($17 billed monthly).
- 3
You can try it first
30-day free trial, no credit card required
- 4
It runs on 2 platforms
Web and macOS.
- 5
Timesheets and time tracking
Staff log time against projects and tasks, with attachments on entries and, on Pro, multistep approval and timesheet attestation.
- 6
Project budgets and profitability
Track project budgets, utilization and profit analysis, with Kanban boards and tasks for the work itself.
- 7
Invoicing and expenses
Invoices, payments, credit notes, expense reports and tax tracking are on the Team plan; multicurrency is Pro.
- 8
A 2.2 GPA, above 23 of 98
That is against the other time tracking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Ruddr you could make: time tracking, invoicing, expense tracking and reports. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
Ruddr at a glance
- Pricing
- Free trial, from $14 per billable user / month, billed annually ($17 billed monthly)
- Free plan
- No
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, macOS
- Made by
- Ruddr
- Category
- Time Tracking
- Our grade
- 2.2 GPA, fair
The report card
Best for time and profit tracking for service firms
Ruddr is professional services software with time, budgets, invoices and utilization from $14 a billable user a month. Resource planning, multicurrency and revenue recognition need the $24 plan, and it won't give refunds.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $14 a billable user a month on annual billing, $17 monthly, and resource planning and multicurrency are on the $24 plan. The category's dearer quarter starts at $10. |
| Free plan and trial | C | A 30-day trial with no card. No free plan. |
| Features | B | Time, budgets, utilization, expenses and invoicing on Team, with an API and MCP server. Plan and forecast tools are Pro. |
| Ease of use | C | No store rating on record. Projects, rate cards and budgets take setup. |
| Platforms and integrations | B | Web and a Mac app, with QuickBooks, Xero, Salesforce, HubSpot, Slack and an API. No phone apps listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Ruddr is for
- Fits if you are a consultancy that tracks project profit by the hour
- Works for firms that want time, invoices and utilization together
Who it is not for
- Pricey if you just want hours, as $14 is well above the middle for time trackers
- Tight if you need resource allocations or multicurrency, both on the $24 plan
- Not for you if staff are mostly non-billable, since you pay for half the members below 50% billable
- Watch out: no refunds, and after 24 locked months prices can rise up to 10%
Good to know
Good for
- Agencies and consultancies that bill clients by project
- Services firms that want time, budgets and invoicing in one system
- Teams where many staff are non-billable
Worth knowing
- Non-billable members are free only while at least 50% of workspace members are billable; below that, you pay for half the members.
- Resource allocations, multicurrency, revenue recognition and sales pipeline need the Pro plan.
- The pricing FAQ says it does not provide refunds, only prorated credit when billable members are removed.
- After 24 locked months, increases can occur once per 24-month period and be no more than 10%, per its pricing FAQ.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$14
A month to start, for each person
Ruddr is a paid product with a free trial, starting at $14 per billable user / month, billed annually ($17 billed monthly).
Team
$14
per billable user / month, billed annually ($17 billed monthly)
Time tracking, projects, budgets, expenses, invoicing, utilization, standard reports, API and SSO.
Pro
$24
per billable user / month, billed annually ($30 billed monthly)
Adds multicurrency, multistep approvals, resource allocations, revenue recognition, sales pipeline and a sandbox.
Trying it first
30-day free trial, no credit card required
Read from ruddr.com on Nov 13, 2026.
Ways to pay less
Nonprofit
10% nonprofit discount
The pricing FAQ says nonprofits get 10% off annual plan pricing.
Stated on ruddr.comAnnual discount
Lower rates with annual billing
Team is $14 billed annually against $17 monthly; Pro is $24 against $30.
Stated on ruddr.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
2
Places it runs: Web and macOS
Professional services automation with time tracking and billing. Here is what it does, as its own site describes it, and what it covers: public API, AI features, time tracking, invoicing, reports, expense tracking, dashboards.
Time, budgets, utilization, expenses and invoicing on Team, with an API and MCP server.
- Timesheets and time tracking
- Staff log time against projects and tasks, with attachments on entries and, on Pro, multistep approval and timesheet attestation.
- Project budgets and profitability
- Track project budgets, utilization and profit analysis, with Kanban boards and tasks for the work itself.
- Invoicing and expenses
- Invoices, payments, credit notes, expense reports and tax tracking are on the Team plan; multicurrency is Pro.
- Resource planning
- Resource allocations, plan-and-forecast and variance reporting are Pro features, along with project health tracking.
- Revenue recognition
- Pro supports several revenue recognition methods and automated recognition, with rate cards at workspace, client and project level.
- AI assistant, API and MCP server
- Both plans include an AI assistant, an API and an MCP server for connecting outside tools.
Where it runs
- Web
- macOS
What it works with
- QuickBooks Online
- Xero
- Salesforce
- HubSpot
- Slack
- BambooHR
- Expensify
- Sage Intacct
Ruddr is made by Ruddr.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
23/98
Other time tracking apps it is graded above
Ruddr's GPA of 2.2 is higher than 23 of the 98 other time tracking apps we grade, and level with 17.
It stands best on features (B, above 65 of 98) and worst on value for money (D, above 0).
Its paid plans start at $14 a month for each person, against a middle price of $6.99 for the category: 67 of the 80 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 18 tools score higher and cost less.
Each grade against the category
Every bar is all 99 time tracking apps we grade, cut by the letter each got. Ruddr’s own letter is outlined.
- DValue for moneyAbove 0 of 98
- CFree plan and trialAbove 15 of 98
- BFeaturesAbove 65 of 98
- CEase of useAbove 3 of 98
- BPlatforms and integrationsAbove 26 of 98
Price against what you get
Each dot is one of 87 time tracking apps. Further left costs less; higher up scores better on features, ease of use and platforms. Ruddr is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Ruddr you could make: time tracking, invoicing, expense tracking and reports. What surrounds it you could not. The 6 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 58 of the 98 other time tracking apps grade higher. It costs $168 a year.
What you could make
- Time tracking, invoicing, expense tracking and reports: an app builder makes these well.
What you could not
- Connections that pull numbers from dozens of other services.
- A real app for macOS. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, QuickBooks Online, Xero and Salesforce among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Ruddr’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Harvest, BigTime, Replicon, ClickTime and Costlocker
The 5 tools Ruddr is most often weighed against, with where each one differs from it.
- 2.6GPA
Harvest
Free plan · from $9/mo
Time tracking that turns logged hours into client invoices.
- Harvest has a free plan. Ruddr does not, though it has a free trial.
- Only Harvest lists Windows, iOS and Android apps.
- Only Harvest lists a browser extension.
- 1.8GPA
BigTime
From $20/mo
Professional services platform with time, billing and projects.
- Only Ruddr lists a macOS app.
- Ruddr also covers dashboards.
- BigTime also covers quotes and estimates.
- 2.0GPA
Replicon
Paid
Time tracking and labor compliance for project-based firms.
- Only Ruddr lists a macOS app.
- Ruddr also covers invoicing and dashboards.
- Replicon also covers time clock and time off.
- 1.6GPA
ClickTime
From $12/mo
Timesheets and labor cost tracking for finance and project teams.
- Only Ruddr lists a macOS app.
- Only ClickTime lists iOS and Android apps.
- Ruddr also covers invoicing.
- 2.0GPA
Costlocker
Free trial · from $12/mo
Time and cost tracking that shows profit per project for agencies.
- Only Costlocker lists Windows and iOS apps.
- Ruddr also covers invoicing, expense tracking and dashboards.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Ruddr free?
No, Ruddr is a paid product, but you can try it first. 30-day free trial, no credit card required.
How much does Ruddr cost?
Ruddr lists 2 plans. Team: $14 per billable user / month, billed annually ($17 billed monthly).
What platforms does Ruddr work on?
Ruddr is available on Web and macOS.
Does Ruddr offer any discounts?
Ruddr publicly lists the following: 10% nonprofit discount; Lower rates with annual billing.
Does Ruddr have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. Ruddr is listed for Web and macOS.
Does Ruddr have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. Ruddr is listed for Web and macOS.
Is Ruddr open source?
Ruddr is not described as open source on its own site, as read on Nov 13, 2026.
Does Ruddr have an API?
Yes. Ruddr offers a public API, according to its own site.
What does Ruddr integrate with?
Ruddr's listing names QuickBooks Online, Xero, Salesforce, HubSpot, Slack, BambooHR, Expensify and Sage Intacct.
Who makes Ruddr?
Ruddr is made by a company of the same name.
What are the alternatives to Ruddr?
The closest alternatives to Ruddr in our directory are Harvest, BigTime, Replicon, ClickTime and Costlocker.
How does Ruddr compare with other time tracking apps?
Ruddr's GPA of 2.2 is higher than 23 of the 98 other time tracking apps we grade, and level with 17.
Is Ruddr good value for money?
ToolGPA grades Ruddr D for value for money. Its paid plans start at $14 a month for each person, against a middle price of $6.99 for the category: 67 of the 80 others that charge start lower.
Could I make my own version of Ruddr?
The plain part of Ruddr you could make: time tracking, invoicing, expense tracking and reports.
Where this guide comes from
The prices, plans, platforms and features were read from Ruddr’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Ruddr's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Ruddr. Prices change, so check ruddr.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Ruddr, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/ruddr
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Ruddr: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/ruddr
Know someone choosing between time tracking apps?
Send them this guide: toolgpa.com/tools/ruddr/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded time tracking apps after Ruddr, each with an Insider's Guide of its own.
- Time Tracking Insider's GuideEvery one of the 99 time tracking apps we grade, compared
- Jibble Insider's GuideFree time clock and attendance tracker with GPS and face recognition3.4 GPA
- Clockify Insider's GuideTeam time tracker and timesheets with a free plan for 5 users3.2 GPA
- TimeCamp Insider's GuideTime tracking with attendance, billing and a free plan for any team3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Ruddr’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Ruddr is a trademark of its owner, and this guide is not made, paid for or approved by Ruddr. Prices and plans change: check ruddr.com before you buy.