ClickTime vs Ruddr (2026): which should you pick?

Pick ClickTime if

• Fits if you run a services firm that needs approvals on timesheets
• Makes sense if you are happy to book a demo before seeing any price

Look elsewhere if

• Skip it if you want to try before talking to sales, as there is no free plan or trial
• Pricey if you are a small team, as the $12 starting price is in the dearest tenth
• Watch out: expense tracking is a $4 per user a month add-on and many integrations cost extra
• Watch out: approvals, cost rates and time off need Team, and budgeting needs Premier, neither with a published price

Pick Ruddr if

• Fits if you are a consultancy that tracks project profit by the hour
• Works for firms that want time, invoices and utilization together

Look elsewhere if

• Pricey if you just want hours, as $14 is well above the middle for time trackers
• Tight if you need resource allocations or multicurrency, both on the $24 plan
• Not for you if staff are mostly non-billable, since you pay for half the members below 50% billable
• Watch out: no refunds, and after 24 locked months prices can rise up to 10%

ClickTime

• Per-plan prices are not displayed on the pricing page, and every plan is bought through a demo request.
• Expense tracking is a $4 per user a month add-on, and many integrations are add-ons rather than included.
• Approvals, cost rates and time off need the Team plan; budgeting and resource management need Premier.
• The page offers no free plan or free trial.

Ruddr

• Non-billable members are free only while at least 50% of workspace members are billable; below that, you pay for half the members.
• Resource allocations, multicurrency, revenue recognition and sales pipeline need the Pro plan.
• The pricing FAQ says it does not provide refunds, only prorated credit when billable members are removed.
• After 24 locked months, increases can occur once per 24-month period and be no more than 10%, per its pricing FAQ.

ClickTime

Web and mobile timesheets

Daily, weekly or biweekly timesheets on web, iPhone and Android with a timer, notes, copy-forward entry and required-field rules.

Automated time capture

Team and above can pull time from calendars, Jira, GitHub, Zoom, Microsoft 365 and Google Workspace, with AI matching entries to projects.

Cost structure at entry

Billing and cost rates by person, project and date, plus custom fields for cost codes, CapEx and OpEx, grants and R&D.

Approvals and audit trail

Approval workflows, timesheet locking, overtime rules and a full change history; DCAA-compliant timesheets are listed in the plan table.

Reporting and Ellie AI chat

70+ pre-built reports and dashboards, plus an AI chat that answers labor-cost questions and builds reports, limited on the Team plan.

Budgeting and capacity

Premier adds project budgets, resource allocation and capacity planning that use approved hours.

Ruddr

Timesheets and time tracking

Staff log time against projects and tasks, with attachments on entries and, on Pro, multistep approval and timesheet attestation.

Project budgets and profitability

Track project budgets, utilization and profit analysis, with Kanban boards and tasks for the work itself.

Invoicing and expenses

Invoices, payments, credit notes, expense reports and tax tracking are on the Team plan; multicurrency is Pro.

Resource planning

Resource allocations, plan-and-forecast and variance reporting are Pro features, along with project health tracking.

Revenue recognition

Pro supports several revenue recognition methods and automated recognition, with rate cards at workspace, client and project level.

AI assistant, API and MCP server

Both plans include an AI assistant, an API and an MCP server for connecting outside tools.

ClickTime

• Starter$12

  per user / month; billing basis not shown

  Web and mobile timesheets, 70+ reports, email reminders. Page data lists $15 per user a month for up to 25 users. Sold via demo request.

• TeamCustom

  Adds automated time capture and AI mapping, approvals, cost rates, Work Types and time off. Page data lists $19 per user a month, up to 200 users.

• PremierCustom

  Adds project budgeting, resource management, custom reports and dashboards. Page data lists $31 per user a month, up to 200 users.

• EnterpriseCustom

  Everything in Premier, plus custom integrations, advanced security and onboarding with a dedicated expert, for 1,000+ employee organizations.

Ruddr

• Team$14

  per billable user / month, billed annually ($17 billed monthly)

  Time tracking, projects, budgets, expenses, invoicing, utilization, standard reports, API and SSO.

• Pro$24

  per billable user / month, billed annually ($30 billed monthly)

  Adds multicurrency, multistep approvals, resource allocations, revenue recognition, sales pipeline and a sandbox.

ClickTime

• Nonprofit

  Nonprofit pricing

  The pricing page asks "Are you a nonprofit?" and links to separate nonprofit pricing; the figures are not on the page itself.

Ruddr

• Nonprofit

  10% nonprofit discount

  The pricing FAQ says nonprofits get 10% off annual plan pricing.

• Annual discount

  Lower rates with annual billing

  Team is $14 billed annually against $17 monthly; Pro is $24 against $30.