Harvest vs Ruddr (2026): which should you pick?

Pick Harvest if

• Fits if you run an agency or consultancy and bill clients for tracked hours
• Works for solo freelancers with one or two active projects, who can stay on the free plan

Look elsewhere if

• Tight if you're staying free with more than 2 projects or a second person
• Pricey if you need timesheet approvals, profitability reports or SAML SSO, which sit on Enterprise at $14 a seat
• Skip it if you want scheduling included, since Harvest Forecast is billed separately at $5 a person
• Watch out: $9 a seat is a starting price, and extra invoices, projects, clients and tasks are billed on use
• Not for you if you want automatic tracking or a Linux app, as neither is listed

Pick Ruddr if

• Fits if you are a consultancy that tracks project profit by the hour
• Works for firms that want time, invoices and utilization together

Look elsewhere if

• Pricey if you just want hours, as $14 is well above the middle for time trackers
• Tight if you need resource allocations or multicurrency, both on the $24 plan
• Not for you if staff are mostly non-billable, since you pay for half the members below 50% billable
• Watch out: no refunds, and after 24 locked months prices can rise up to 10%

Harvest

• The free plan is limited to 1 seat and 2 projects.
• Paid prices are shown as starting prices: the pricing page says additional invoices, projects, clients and tasks are billed based on use.
• Timesheet approvals, profitability reporting and SAML-based SSO need the Enterprise plan.
• No Linux desktop app is listed, and scheduling needs the separately billed Harvest Forecast.

Ruddr

• Non-billable members are free only while at least 50% of workspace members are billable; below that, you pay for half the members.
• Resource allocations, multicurrency, revenue recognition and sales pipeline need the Pro plan.
• The pricing FAQ says it does not provide refunds, only prorated credit when billable members are removed.
• After 24 locked months, increases can occur once per 24-month period and be no more than 10%, per its pricing FAQ.

Harvest

Timers and timesheets

One-click timers, daily and weekly timesheets and calendar imports in the browser, desktop and mobile apps, with automated reminders to submit time.

Invoicing and online payments

Invoices are generated from the tracked time and expenses already in the account, and clients can pay them through the PayPal and Stripe integrations.

Expense tracking

Receipts and reimbursable costs are logged alongside time, so they can be added to the same client invoice.

Budgets and reports

Project budgets update as time is logged. Team capacity and utilization reports start on Teams, and profitability reporting is limited to Enterprise.

Approvals and audit trail

Enterprise adds timesheet approval before hours are billed, an activity log of every time entry and edit, and the option to require notes on entries.

Harvest Forecast

A companion scheduling and capacity planning tool that connects to Harvest. It is billed separately at $5 per person a month on annual billing.

Ruddr

Timesheets and time tracking

Staff log time against projects and tasks, with attachments on entries and, on Pro, multistep approval and timesheet attestation.

Project budgets and profitability

Track project budgets, utilization and profit analysis, with Kanban boards and tasks for the work itself.

Invoicing and expenses

Invoices, payments, credit notes, expense reports and tax tracking are on the Team plan; multicurrency is Pro.

Resource planning

Resource allocations, plan-and-forecast and variance reporting are Pro features, along with project health tracking.

Revenue recognition

Pro supports several revenue recognition methods and automated recognition, with rate cards at workspace, client and project level.

AI assistant, API and MCP server

Both plans include an AI assistant, an API and an MCP server for connecting outside tools.

Harvest

• Free$0

  1 seat and 2 projects, with time tracking, invoicing, expense tracking, project estimates and basic reports.

• Teams$9

  per seat / month, billed annually ($11 billed monthly)

  Unlimited seats, billable and cost rates, team capacity reporting, CSV import, and accounting and payment integrations. Listed as a starting price.

• Enterprise$14

  per seat / month, billed annually ($17.50 billed monthly)

  Adds unlimited custom reports, profitability reporting, timesheet approvals, an activity log, SAML-based SSO and required notes.

• Enterprise PlusCustom

  Adds custom integrations, product customization, a dedicated customer success manager, assisted data migration and white labelling.

Ruddr

• Team$14

  per billable user / month, billed annually ($17 billed monthly)

  Time tracking, projects, budgets, expenses, invoicing, utilization, standard reports, API and SSO.

• Pro$24

  per billable user / month, billed annually ($30 billed monthly)

  Adds multicurrency, multistep approvals, resource allocations, revenue recognition, sales pipeline and a sandbox.

Harvest

• Annual discount

  20% off when paying for the year up front

  Harvest's pricing FAQ states a 20% discount for yearly payment. Enterprise is listed at $14 per seat a month annually against $17.50 monthly, and Teams at $9 against $11.

Ruddr

• Nonprofit

  10% nonprofit discount

  The pricing FAQ says nonprofits get 10% off annual plan pricing.

• Annual discount

  Lower rates with annual billing

  Team is $14 billed annually against $17 monthly; Pro is $24 against $30.