BigTime vs Ruddr (2026): which should you pick?

Pick BigTime if

• Fits if you run a services firm that tracks time, expenses and invoices together
• Makes sense if you already use QuickBooks or Salesforce

Look elsewhere if

• Pricey if you are a freelancer: $20 a user is nearly three times the category middle
• Skip it if you want to try first, as no free plan or trial is listed
• Watch out: only Essentials has a price, and the others come after a demo
• Watch out: Quotes, Resource Management and the Data Hub are extra modules

Pick Ruddr if

• Fits if you are a consultancy that tracks project profit by the hour
• Works for firms that want time, invoices and utilization together

Look elsewhere if

• Pricey if you just want hours, as $14 is well above the middle for time trackers
• Tight if you need resource allocations or multicurrency, both on the $24 plan
• Not for you if staff are mostly non-billable, since you pay for half the members below 50% billable
• Watch out: no refunds, and after 24 locked months prices can rise up to 10%

BigTime

• Only Essentials has a published price; Advanced, Premier and Enterprise are quoted after a demo request.
• The pricing page does not say whether $20 assumes annual or monthly billing, and shows no free plan or trial.
• Quotes, Resource Management and the Data Hub are extra modules, and some AI agents are marked coming soon.

Ruddr

• Non-billable members are free only while at least 50% of workspace members are billable; below that, you pay for half the members.
• Resource allocations, multicurrency, revenue recognition and sales pipeline need the Pro plan.
• The pricing FAQ says it does not provide refunds, only prorated credit when billable members are removed.
• After 24 locked months, increases can occur once per 24-month period and be no more than 10%, per its pricing FAQ.

BigTime

Time and expense management

Staff log time and expenses on the web or in a mobile app, with approvals and rate management for billable work.

Billing and invoicing

Invoices come from tracked time and expenses, with automatic reconciliation; higher plans add custom invoice templates and multi-currency invoicing.

Project portfolio management

Track projects across the firm; Premier adds project budgeting and custom cost and rate management.

Resource Management module

A separate module for demand and capacity planning, a staff availability heat map, skills records, time-off requests and utilization reports.

Quotes module

A separate module that builds quotes and statements of work and converts approved quotes into live projects.

Ruddr

Timesheets and time tracking

Staff log time against projects and tasks, with attachments on entries and, on Pro, multistep approval and timesheet attestation.

Project budgets and profitability

Track project budgets, utilization and profit analysis, with Kanban boards and tasks for the work itself.

Invoicing and expenses

Invoices, payments, credit notes, expense reports and tax tracking are on the Team plan; multicurrency is Pro.

Resource planning

Resource allocations, plan-and-forecast and variance reporting are Pro features, along with project health tracking.

Revenue recognition

Pro supports several revenue recognition methods and automated recognition, with rate cards at workspace, client and project level.

AI assistant, API and MCP server

Both plans include an AI assistant, an API and an MCP server for connecting outside tools.

BigTime

• Essentials$20

  per user / month, billing basis not stated

  Time and expense, project portfolio management, billing and invoicing, automatic reconciliation, QuickBooks integration, AI Assistant.

• AdvancedCustom

  Essentials plus multi-currency expenses, custom reporting center, project templates and custom invoice templates. Request a demo for pricing.

• PremierCustom

  Advanced plus multi-currency invoicing, custom cost and rate management, project budgeting and multi-level approvals. Request a demo.

• EnterpriseCustom

  For organizations with established systems: Enterprise PSA, Services CPQ and resource management. Speak with an expert.

Ruddr

• Team$14

  per billable user / month, billed annually ($17 billed monthly)

  Time tracking, projects, budgets, expenses, invoicing, utilization, standard reports, API and SSO.

• Pro$24

  per billable user / month, billed annually ($30 billed monthly)

  Adds multicurrency, multistep approvals, resource allocations, revenue recognition, sales pipeline and a sandbox.

BigTime

No public discounts listed.

Ruddr

• Nonprofit

  10% nonprofit discount

  The pricing FAQ says nonprofits get 10% off annual plan pricing.

• Annual discount

  Lower rates with annual billing

  Team is $14 billed annually against $17 monthly; Pro is $24 against $30.