The Sansan Insider’s Guide
Everything we know about Sansan in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Sansan
The Insider’s Guide
Shared company contact database built from scanned business cards
Every plan, grade, refund rule and rival among digital business cards, read from Sansan’s own pages.
Made by Sansan, Inc. · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Sansan’s own pages, its app-store listings and our grades. Every fact in it is on Sansan’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 0 of the 15 other digital business cards we grade
Sansan turns the business cards a company's staff collect into one shared contact database. Cards are scanned with a dedicated scanner or a phone photo, read by AI and checked by people, then searched and used by the whole company. It is sold to organizations on a contract, not to individuals.
To get you started, here are 7 things to know about Sansan, taken from its own pages and our grades.
No store rating on record, and it is a company roll-out with scanners, accounts and a CRM feed to set up.
- 1
Best for company-wide business card databases
Sansan turns the business cards a whole company collects into one shared, searchable contact database, with a person checking each scan.
- 2
It runs on 3 platforms
Web, iOS and Android.
- 3
Card scanning with human checking
Paper cards are scanned with a dedicated scanner or photographed on a phone. Sansan says AI reads each card and a person then checks it, giving 99.9% accuracy across 11 languages.
- 4
Shared contact database
Every employee's contacts go into one company database that anyone can search, so staff can see who in the company already knows a given person.
- 5
Organization charts and activity history
An organization tree is built for each customer company, and emails, calls and meetings can be attached to a company or a person.
- 6
A 1.8 GPA, above 0 of 15
That is against the other digital business cards we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
To replace Sansan you would be making newsletters sent to thousands of people that still reach the inbox. That is not a weekend's work, with an AI app builder or without one.
Sansan at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Sansan, Inc., since 2007
- Category
- Digital Business Cards
- Our grade
- 1.8 GPA, weak
The report card
Best for company-wide business card databases
Sansan turns the business cards a whole company collects into one shared, searchable contact database, with a person checking each scan. But no price is published, there is a 10-user minimum and a 1-year term, and the email-signature feature is Japan only. If you are one person, look elsewhere.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price is published; every plan is quoted after a consultation, so it sits in the middle by default, with a 1-year term and a 10-user minimum. |
| Free plan and trial | F | Nothing free is on record: no free plan and no trial on the pages read. |
| Features | C | Scanning, a shared database, org charts, Virtual Cards and email lists. The listing names a gap: Contact Inbox, which pulls contacts from signatures, is Japan only. |
| Ease of use | C | No store rating on record, and it is a company roll-out with scanners, accounts and a CRM feed to set up. |
| Platforms and integrations | B | Web, iPhone and Android, with Salesforce, an API and SAML. No desktop app is listed. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Sansan is for
- Fits if a sales team wants every employee's cards in one company-wide database
- Works for firms with offices in several countries, as cards in 11 languages are read
Who it is not for
- Not for you if you are an individual, as it is sold to companies with a minimum of 10 users
- Watch out: no prices are published and the standard contract term is 1 year
- Skip it if you want a free plan or a trial, as none is listed
- Tight if you are outside Japan and want signature capture, which is Japan only
- Watch out: scans include a human data-entry step, so it is not fully automatic
Good to know
Good for
- Companies that want every employee's business cards in one searchable customer database
- Sales teams that already use a CRM or sales-support system and want card data fed into it
- Organizations with offices in several countries, since cards in 11 languages can be read
Worth knowing
- No prices are published: every plan is quoted after a consultation, and the standard contract term is 1 year.
- The FAQ states a minimum of 10 users.
- Scanning uses a human data-entry step, since the vendor says AI alone is not yet accurate enough.
- The Contact Inbox feature that pulls contacts from email signatures is, per the features page, available only in Japan.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
Sansan's current pricing could not be confirmed from its own site.
Nothing free is on record: no free plan and no trial on the pages read.
We could not confirm Sansan’s current prices from its own site, so this guide lists no plans. sansan.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Shared company contact database built from scanned business cards. Here is what it does, as its own site describes it, and what it covers: email campaigns, digital business card.
Scanning, a shared database, org charts, Virtual Cards and email lists.
- Card scanning with human checking
- Paper cards are scanned with a dedicated scanner or photographed on a phone. Sansan says AI reads each card and a person then checks it, giving 99.9% accuracy across 11 languages.
- Shared contact database
- Every employee's contacts go into one company database that anyone can search, so staff can see who in the company already knows a given person.
- Organization charts and activity history
- An organization tree is built for each customer company, and emails, calls and meetings can be attached to a company or a person.
- Virtual Cards
- Online business card exchange is part of the standard contract, and contacts added this way are managed like ones met in person.
- Email to contact lists
- Contacts can be turned into lists by business type, department or position, used to send bulk emails, and tracked for opens and clicks.
- Integrations and security controls
- The features page lists Salesforce integration, an API, two-factor authentication, SAML, IP address restrictions and usage log downloads.
Where it runs
- Web
- iOS
- Android
What it works with
- Salesforce
Sansan is made by Sansan, Inc., and has been around since 2007.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/15
Other digital business cards it is graded above
Sansan's GPA of 1.8 is higher than 0 of the 15 other digital business cards we grade, and level with 1.
It stands best on platforms and integrations (B, above 3 of 15) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 16 digital business cards we grade, cut by the letter each got. Sansan’s own letter is outlined.
- CValue for moneyAbove 1 of 15
- FFree plan and trialAbove 0 of 15
- CFeaturesAbove 0 of 15
- CEase of useAbove 0 of 15
- BPlatforms and integrationsAbove 3 of 15
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Sansan you would be making newsletters sent to thousands of people that still reach the inbox. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 14 of the 15 other digital business cards grade higher.
What you could make
- Digital business card: an app builder makes this well.
What you could not
- Newsletters sent to thousands of people that still reach the inbox.
- A real app for iOS and Android. Something home-made would be a web page.
- What a company asks for before it lets staff use something: single sign-on.
What this rests on. Sansan’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
CamCard, ScanBizCards, Haystack, HiHello and Blinq
The 5 tools Sansan is most often weighed against, with where each one differs from it.
- 1.8GPA
CamCard
Free trial
Business card scanner and digital business card with CRM sync.
- Only Sansan lists a web app.
- Sansan also covers email campaigns.
- CamCard also covers email signature and qR codes.
- 2.2GPA
ScanBizCards
Free plan · from $100/yr
Business card and conference badge scanner that exports leads to CRMs.
- ScanBizCards has a free plan. Sansan does not.
- Only Sansan lists a web app.
- Sansan also covers email campaigns.
- 3.0GPA
Haystack
Free plan · from $2.50/mo
Digital-only business cards with directory sync for large companies.
- Haystack has a free plan. Sansan does not.
- Sansan also covers email campaigns.
- Haystack also covers email signature.
- 2.8GPA
HiHello
Free plan · from $5/mo
Digital business cards, email signatures and lead capture for teams.
- HiHello has a free plan. Sansan does not.
- Sansan also covers email campaigns.
- HiHello also covers email signature.
- 3.0GPA
Blinq
Free plan · from $4.99/mo
Digital business cards with contact scanning and event lead capture.
- Blinq has a free plan. Sansan does not.
- Sansan also covers email campaigns.
- Blinq also covers meeting notes and email signature.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Sansan free?
No. Sansan is a paid product.
What platforms does Sansan work on?
Sansan is available on Web, iOS and Android.
Does Sansan have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Sansan is listed for Web, iOS and Android.
Does Sansan have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Sansan is listed for Web, iOS and Android.
Is Sansan open source?
Sansan is not described as open source on its own site, as read on Nov 13, 2026.
What does Sansan integrate with?
Sansan's listing names Salesforce. A listing names up to eight integrations, so it may connect to more.
Who makes Sansan?
Sansan is made by Sansan, Inc. It dates from 2007.
What are the alternatives to Sansan?
The closest alternatives to Sansan in our directory are CamCard, ScanBizCards, Haystack, HiHello and Blinq.
How does Sansan compare with other digital business cards?
Sansan's GPA of 1.8 is higher than 0 of the 15 other digital business cards we grade, and level with 1.
Could I make my own version of Sansan?
To replace Sansan you would be making newsletters sent to thousands of people that still reach the inbox.
Where this guide comes from
The prices, plans, platforms and features were read from Sansan’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Sansan's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Sansan, Inc. Prices change, so check sansan.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Sansan, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/sansan
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Sansan: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/sansan
Know someone choosing between digital business cards?
Send them this guide: toolgpa.com/tools/sansan/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded digital business cards after Sansan, each with an Insider's Guide of its own.
- Digital Business Cards Insider's GuideEvery one of the 16 digital business cards we grade, compared
- Blinq Insider's GuideDigital business cards with contact scanning and event lead capture3.0 GPA
- Haystack Insider's GuideDigital-only business cards with directory sync for large companies3.0 GPA
- Popl Insider's GuideDigital business cards and event badge scanning for sales teams3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Sansan’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Sansan is a trademark of its owner, and this guide is not made, paid for or approved by Sansan, Inc. Prices and plans change: check sansan.com before you buy.